Executive Assistant to The Director, Melbourne

5 days ago

Southbank, Australia University of Melbourne Full time

**Job no**: 0034584
**Location**:Southbank
**Role type**:Full-time; Continuing
**Faculty**:Fine Arts and Music
**Department/School**:Melbourne Conservatorium of Music
**Salary**:UOM 6 - $92,749 - $100,397 p.a. plus 17% super
- **Provide high quality executive and administrative support**
- **Work in a highly creative environment**
- **Attractive salary range and 17% super**

**About the Role**
The Executive Assistant provides high level executive and administrative support to the Conservatorium Director, enabling them to function effectively across a wide range of strategic commitments. They are the first point of call for Conservatorium and University academics, professional staff and external stakeholders.

If you are excited about working in a creative and stimulating environment within the Ian Potter Southbank Centre, contributing to the pursuit of excellence in music training, being surrounded by musical performances and events, then this may be the job for you.

Your responsibilities will include:

- Provide executive administrative support and diary management to the Conservatorium Director to ensure efficient running of the day to day activities within the Conservatorium office.
- Build and maintain strong and effective relationships with academic staff in the Conservatorium, the Faculty and shared services across the University to ensure the efficient delivery of administrative services.
- Engage with individuals at all levels across the University and externally, with the confidence and ability to deal with a variety of queries and issues as a primary point of contact.
- Establish and maintain processes and procedures to coordinate the workflow of the Conservatorium office and ensure continuous improvement and review to meet requirements.

**Who We Are Looking For**
We’re looking for people who are highly organised, professional and responsive to the changing needs of a busy work environment. Advanced interpersonal skills will assist you to build and maintain productive relationships.

You will also have:

- Relevant tertiary qualification and experience, or a combination of relevant experience and education/training. It is highly desirable to have experience within the music or arts sectors or a background in music or the arts.
- Outstanding organisational skills and ability to respond to competing demands, to prioritise and self-manage, be adaptive to change, and diligence in meeting objectives and progressing work autonomously.
- Outstanding communication skills, in particular accuracy and attention to detail, diplomacy, tact, and clarity.

For further information regarding responsibilities and requirements, please refer to the attached PD.

**_ Applicants from a Music background are strongly encouraged to apply, as well as UoM Fine Arts & Music Alumni._**
- This position requires the incumbent to hold a current and _valid Working with Children Check_ to ensure the University provides a safe environment for everyone._

**Please note: Visa sponsorship is not available for this position**. This role requires current valid work rights for Australia.

**Your New Team - Faculty of Fine Arts and Music Office**
The Executive Assistant is a member of the Faculty of Fine Arts and Music office that manage and coordinate the administrative and executive support functions of the executive team within the Faculty. The role is supervised by the Executive Officer, however work priorities and day to day direction is provided by the Conservatorium Director. As a member of the faculty office team, you contribute to and collaborate on opportunities to improve and coordinate practices within the Faculty and within the Conservatorium. You will work collaboratively with the Conservatorium Business Manager in supporting the priorities of the Director and the operations of the Conservatorium.

**What We Offer You**
In addition, we offer the opportunity to be part of a vibrant community and enjoy a range of benefits, including generous leave provisions, salary packaging, health and well-being services and discounts on graduate courses. For more information, check out our benefits page

**About the University of Melbourne**
We’re tightly connected with the community, both at home and abroad. We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website and stay connected with our stories and people on LinkedIn.

**Be Yourself**
We value the unique backgrounds, experiences and contributions that each person brings to our community. For more information, please visit our Diversity and Inclusion page.

We encourage and welcome applicants from diverse backgrounds.

**Aboriginal and Torres Strait Islander Applicants**
We recognise that reconciliation is central to our purpose. For more information, please visit our Reconciliation page.

**Join Us**
- **Resume**:

- **Cover Letter outlining your interest and e

  • Hotel Manager

    3 weeks ago

    Southbank, Australia The Langham Melbourne Full time

    The Langham, Melbourne is currently looking for a **Hotel Manager** to join their Executive Committee team. As a member of the Executive Committee, and alongside our other dynamic executives, you will lead, guide and inspire our operations team to in providing excellent service to our guest, by anticipating and exceeding expectations, ensuring that every...

  • Director of Front Office, Front Office

    3 weeks ago

    Southbank, Australia The Langham Melbourne Full time

    **The Langham, Melbourne** is currently looking for a **Director of Front Office **to join our team. You will be responsible for the leadership of **over 40 colleagues,** as Director of Front Office you will by a key department head and assist the team in delivering excellent service to all of our guests, whilst achieving departmental goals and...

  • Orchestral Assistant

    3 weeks ago

    Southbank, Australia University of Melbourne Full time

    **Job no**: 0061672 **Location**:Southbank **Role type**:Full-time; Continuing **Faculty**:Melbourne Conservatorium of Music, Faculty of Fine Arts and Music **Department/School**:Artistic Operations (Programs and Operations) **Salary**:UOM 4 - $74,943 - $78,476 p.a. plus 17% super - **Fantastic career development opportunity within the Melbourne...

  • Executive Assistant/ Project Assistant

    3 weeks ago

    Southbank, Australia Robert Half Full time

    An incredible chance to dive into a fast-paced and exhilarating field, as an experienced EA providing project support to the Global Managing Director! **About the Company** Our client has been operating globally for over 15 years, focusing on the operations of spectacular conferences and exhibitions. Allowing their clients to network and engage in business...

  • Executive Assistant

    2 weeks ago

    Southbank, Australia Charterhouse Full time

    Executive Assistant supporting 2 Directors, supporting head Marketing & Commercial Strategy, EA experience required. - **Executive Assistant**: - **Marketing & Commercial Strategy**: - **Flexible working environment, Southbank location**: - **Immediate start, 5-6 month contract** - With an immediate start for an experienced Executive Assistant to support...

  • Executive Assistant

    2 weeks ago

    Southbank, Victoria, Australia Charterhouse Full time

    Executive Assistant supporting 2 Directors, supporting head Marketing & Commercial Strategy, EA experience required.- Executive Assistant:- Marketing & Commercial Strategy:- Flexible working environment, Southbank location:Immediate start, 5-6 month contract With an immediate start for an experienced Executive Assistant to support the Head of Marketing and...

  • Client Delivery Leader

    2 weeks ago

    Southbank, Australia Ayan Infotech Full time

    Ayan Infotech are looking for a Client Delivery Leader (Program Director) for one of our Tier-1 Consulting clients. The role is based our of Melbourne and is working mostly from the office. This will be a full time permanent position with a base salary, superannuation and a bonus (quarterly+ annual). Due to the nature of the work involved, applicants with...

  • Producer (Artistic Planning) - Melbourne

    4 weeks ago

    Southbank, Australia University of Melbourne Full time

    **Job no**: 0061282 **Location**:Southbank **Role type**:Full-time; Fixed-term for 12 months **Faculty**:Fine Arts and Music **Department/School**:Artistic Operations (Programs & Operations) **Salary**:UOM 6 - $92,749 - $100,397 p.a. plus 17% super - **Collaborate on artistic event production in the vibrant Faculty of Fine Arts and Music.**: - **Join the...

  • Handyperson - Mercure Melbourne Southbank

    3 weeks ago

    Southbank, Australia Mercure Melbourne Southbank Full time

    Closer to home, and centrally located in Southbank in the Melbourne CBD, we are now taking expressions of interest for a Full Time **Handyperson **to join our growing team at **Mercure Melbourne Southbank.** We are seeking an energetic and enthusiastic Handyperson to assist with the smooth and efficient running of the Hotel's maintenance. With a variety of...

  • Executive Assistant to Coo

    2 weeks ago

    Southbank, Victoria, Australia WT Partnership Full time

    Company DescriptionWT is an international consultancy practice with over 1,750 employees in the UK, Europe, China, South East Asia, North America, India, Australia and NZ, providing specialist cost, sustainability, facilities management and technical advisory consultancy services to the property, construction, infrastructure and resources sectors.Job...

  • Executive Assistant

    2 weeks ago

    Southbank, Victoria, Australia Charterhouse Full time

    An experienced EA to provide high level support for a Global FMCG Firm. Providing strong experience to two Snr Executives.- Executive Assistant:- Immediate start 3-6 month temporary:- Global FMCG Firm:- High level Executive SupportAbout the FirmAn exciting opportunity to be part of a Global FMCG Firm, who have a sound reputation in the market and encourage...

  • Venue Manager

    3 weeks ago

    Southbank, Australia MERCURE Full time

    Company Description Accor is the world’s largest and fastest-growing hotel group with a network of more than 5,000 properties in over 90 countries. We are far more than a worldwide leader. Globally, we are more than 260,000 hospitality experts placing people at the heart of what we do and nurturing real passion for service and achievement beyond...

  • Executive Assistant

    2 weeks ago

    Southbank, Victoria, Australia Paxus Australia Pty Ltd Full time

    Posted 01 February 202- SalaryPaxus Pays Weekly LocationSouthbank Job type Contract DisciplineIT General ReferenceBBBH260054_Job description:Seeking an APS 4/5 equivalent Executive Assistant to support the general managers within a large government agency.Specifically, the Department undertakes complex investigations into claims of dumping and subsidisation...

  • Account Executive

    3 weeks ago

    Southbank, Australia Leo Burnett Full time

    **Company Description**: We believe that creativity is the most powerful asset in business today. Our ability to create fresh, original, disruptive, transformative ideas comes from a deep understanding of human behaviour. It’s what we bring to every business problem. We call it HumanKind thinking. It’s not about customers or consumers; we start with...

  • Performance Executive

    4 weeks ago

    Southbank, Australia Starcom Full time

    **Job Description**: **Performance Executive** As part of the HX Partnerships team, the Performance Executive delivers best in class implementation of our Precision Media campaigns within the HX Teams. As a valued member of the team, the Performance Executive is responsible for driving and enhancing our agency culture of Never Standing Still. **What we can...

  • Sales Assistant

    4 weeks ago

    Southbank, Australia The Just Group Full time

    **Job no**: 782597 **Work type**: Full time **Location**: Melbourne - Central **Categories**: Retail - Store **ABOUT THE ROLE** As a **Full Time** Sales Assistant at Peter Alexander **Crown**, you will be responsible for driving and processing store sales, and contribute to the overall success of the store by delivering great customer connection, and...

  • CRM Account Director

    2 weeks ago

    Southbank, Victoria, Australia Team One Full time

    Job Description:As a Senior Account Director focusing on Customer Relationship Management (CRM), you will lead strategic CRM initiatives and enhance client satisfaction during a 3-month freelance project.You will collaborate with our team and clients to devise and execute personalized CRM strategies, ensuring successful project completion within the set...

  • Marketing Executive

    4 weeks ago

    Southbank, Australia Mirvac Full time

    Mirvac is an Australian property group with a clearly defined purpose to 'reimagine urban life'. For 50 years, we've dedicated ourselves to shaping Australia's urban landscape. Our evolution has been significant, growing from a small joint venture to a thriving ASX-listed property group that leads the way in sustainability, innovation, safety and...

  • Aps 4 - Executive Assistant

    2 weeks ago

    Southbank, Australia Australian Government Department of Defence Full time

    $71,207 - $77,739 (plus Super) - Southbank - VIC **The Role** The Land Domain within CASG is seeking a highly motivated individual to provide executive support to a senior leader who is responsible for manage the acquisition and support of complex equipment for the Australian Defence Force. As an Executive Assistant, you will independently manage the...

  • Administration Assistant

    4 weeks ago

    Southbank, Australia LSH Auto Australia Full time

    **Administration Assistant | Mercedes-Benz Melbourne** We're excited to offer the opportunity for a motivated **Administration Clerk** to join our Kings Way team. **About you**: - Excellent administration knowledge and strong customer service skills; - Working knowledge of all related Microsoft products and ERA DMS; - Outstanding oral and written...