Executive Assistant to Coo

1 week ago

Southbank, Victoria, Australia WT Partnership Full time
Company Description


WT is an international consultancy practice with over 1,750 employees in the UK, Europe, China, South East Asia, North America, India, Australia and NZ, providing specialist cost, sustainability, facilities management and technical advisory consultancy services to the property, construction, infrastructure and resources sectors.


Job Description:


We are currently looking for a talented and enthusiastic Executive Assistant to report to our new COO and head of People and Culture based in our Melbourne office.

Due to a number of organisational changes driven by our national growth plans, we are looking for an executive assistant with a proven track record of providing excellent executive administrative support who will help promote WTs values and best practices across the national business.


The role will involve:

  • Providing executive administrative support to senior leadership team members
  • Preparing correspondence, memos, and executive reports
  • Preparing meeting papers, reports, and presentations for National and International meetings
  • Enabling positive relationships with external industry partners, clients, and suppliers
  • Managing filing and record keeping including account and client data management via Financial Force system

Operational duties:

  • Managing diaries and coordinating meetings based on priorities for the Executive, staff, clients, and other stakeholders
  • Managing and coordinating corporate travel and bookings; process expense and corporate credit card claims and provide all other administrative support
  • Supporting continuous improvement in procedures to save time and improve client service delivery

Qualifications:

To be successful in this role, you must have EA/Secretarial experience and be able to demonstrate the following:

  • Advanced knowledge of Microsoft Office.
  • Salesforce (or similar CRM system experience);
  • Excellent communication skills (both verbal & written);
  • The ability to multitask and meet given deadlines highly developed organisational skills and a high degree of adaptability in a fast paced and changing environment;
  • Strong verbal and written communication;
  • Outstanding attention to detail and accuracy, particularly in relation to formatting documents
  • Discretion and personal integrity; previous experience working with highly sensitive and confidential matters
  • Previous secretarial experience in a deadline driven environment
Additional Information

At WT, in addition to your competitive salary we offer many perks including:

  • Bi-annual bonus scheme
- unlike other companies we offer discretionary performance bonuses TWICE a year

  • Wellbeing days
- time to focus on your wellbeing and the community

  • On going training and development opportunities

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