Event Administrator

5 months ago

Melbourne, Australia Encore Global Full time

The Event Administrator is a key role in the portfolio team with the key focus of onboarding exhibitors. In this role the Event Administrator will be working with other Event Executives and Portfolio Director, assisting with administrative duties, exhibitor queries and also be required to work on-site at specific shows to assist with the successful delivery of the shows.

This is a 9-month contract position.

**About Us**

ETF is a full-service conference and exhibition organiser with over 30 years’ experience in trade and consumer exhibitions, conferences, and events. ETF’s current portfolio includes 8 x exhibitions and conferences across a diverse range of industries. ETF is a wholly owned subsidiary of Encore Event Technologies, a global AV and events company with operations throughout Asia Pacific with 1,100 staff. In turn, Encore Event Technology is owned by PSAV (11,000 staff in 49 offices), a global event experience company with an 80-year history.

**Primary Responsibilities**
- Work on content programs, securing confirmed speaker biographies, photos and presentation details.
- Assist in delivery of show features and work with these partners preshow to deliver success partner outcomes at the show.
- Ensure clear and accurate communication with all stakeholders.
- Help to co-ordinate and formulate the creation and printing of any Show Conference or Exhibition.
- Support Operations in any tasks and responsibilities that maybe be required onsite.
- Communication and correspondence with exhibitors for any given exhibition, either verbally or in written format both pre show and post show.
- Attend pre-event, onsite and post-show meetings with appropriate exhibitors, sponsors and associations and produce accurate notes of meeting including Action Items.
- Ensure that all exhibitor contracts are recorded and entered into the system once the Sales Executive has finalized the sale with the exhibitor.
- Assist with each individual show budget under the direction of the Portfolio Director to ensure it is up to date and accurate.
- Liaise with the Sales Team and Accounts Team to ensure invoicing process is managed effectively.
- Liaise with the Operations team with the formulation of all exhibitor lists.
- To maintain accurate records of all exhibition invoices and assist Portfolio Director and Event Executive in the reconciliation of accounts pre
- and post-show.
- Raise Purchase Orders as required for event resources.
- Manage the sponsorship and partners deliverables spreadsheet and ensure delivery to timelines.

**Attributes For Success**
- Experience working in the events industry
- Experience in customer service, sales or administrative focused roles
- Strong communication skills
- Experience managing projects
- Excellent attention to detail and high standards for their work
- Ability to remain calm under pressure
- Embody diversity, equity and inclusion
- Ability to work as part of a team

**The Benefits**
- Flexible work model - combination of WFH and from modern offices in Port Melbourne
- Professional development and career growth opportunities
- Join a fun, dynamic and supportive team environment

  • Events Administrator

    5 months ago

    Melbourne, Australia Apex Event Recruitment Full time

    Immediately Available Permanent Role - Melbourne, VIC - Salary $55,000 - $65,000 plus super **The Company**: This award-winning creative event and production management company is seeking an enthusiastic Events Administrator to join their rapidly growing vibrant team. This Event Agency delivers exceptional events for a diverse range of For Purpose clients,...

  • Events Administrator

    5 months ago

    Melbourne, Australia Apex Event Recruitment Full time

    Immediately Available Permanent Role - Melbourne, VIC - Salary $65,000 - $75,000 plus super **The Company**: A medical Association based in Melbourne are looking for an Events Administrator to join their team. The Association is one of the largest medical organisations and supports their field through setting standards for the industry, lobbying government...

  • Freelance Event Administrator

    5 months ago

    Melbourne, Australia Apex Event Recruitment Full time

    March 18th - April 25th - Melbourne, VIC - $30-$45 per hour plus GST **The Company**: This organisation is one of Victoria's largest and oldest charities. They have a wonderful internal team as well as a huge network of volunteers. They are seeking an individual who can assist the Major Events Team with event support for a major public event. **The...

  • Event Manager

    5 months ago

    Melbourne, Australia Apex Event Recruitment Full time

    Immediately Available Permanent Role - Melbourne, VIC - Salary $80,000 - $90,000 plus super **The Company**: This award-winning creative event and production management company is seeking an enthusiastic Event Manager to join their rapidly growing vibrant team. This Event Agency delivers exceptional events for a diverse range of For Purpose clients,...

  • Event Coordinator Assistant

    3 weeks ago

    Melbourne, Victoria, Australia Apex Event Recruitment Full time

    The Company:Apex Event Recruitment is a leading provider of event staffing solutions. This outstanding not-for-profit organisation facilitates international discussions in various formats, ranging from high-level roundtables to in-depth conversations, addressing pressing issues such as climate change and economic inequality.Position Terms:Part-Time 4-6 Week...

  • Events & Engagement Manager

    5 months ago

    Melbourne, Australia Apex Event Recruitment Full time

    Immediately Available Permanent Role - Melbourne, VIC - Working From Home - Salary $70,000 - $85,000 plus super depending on experience **The Company**: A leading national not for profit membership organisation are looking for an Events & Engagement Manager to join their Melbourne team on a permanent basis. This organisation is responsible for creating and...

  • Part-Time Event Support Assistant

    2 weeks ago

    Melbourne, Victoria, Australia Apex Event Recruitment Full time

    The Company:Apex Event Recruitment is a leading recruitment agency specializing in event management positions. We are seeking an Event Admin Assistant to join our team on a part-time short-term contract.Position Terms:Part-Time 4-6 Week ContractWorking 3 days a week in the office; Mon, Tues & Thurs$30 - $40 an hour plus superABN is desirable, but not...

  • Account Manager

    5 months ago

    Melbourne, Australia Apex Event Recruitment Full time

    Immediately Available Permanent Role - Melbourne, VIC - Salary $90,000 - $110,000 plus super **The Company**: This exceptional B2B Incentive Events Agency is looking for an Account Manager - Events to join their rapidly growing team. This agency has a strong commitment to excellence and creativity to deliver world-class events for their clients. They run...

  • Exhibition Administrator

    5 months ago

    Melbourne, Australia Apex Event Recruitment Full time

    Immediately Available Permanent Role - Melbourne, VIC - Salary $55,000 - $65,000 plus super **The Company**: This Company is one of Australia's leading event suppliers. The provide world-class event and exhibition solutions for an incredibly diverse range of clients. They are looking for a new Exhibition Administrator to join their Melbourne team to offer...

  • Part-Time Event Support Specialist

    3 weeks ago

    Melbourne, Victoria, Australia Apex Event Recruitment Full time

    The Company:Apex Event Recruitment is a leading provider of event staffing solutions. We are seeking an Event Admin Assistant to join our team on a part-time short-term contract.Position Terms:Part-Time 4-6 Week Contract Working 3 days a week in the office; Mon, Tues & Thurs $30 - $40 an hour plus super ABN is desirable, but not essential The Role:The Event...

  • Part-Time Event Admin Assistant

    3 weeks ago

    Melbourne, Australia Apex Event Recruitment Full time

    The Company:This outstanding not-for-profit organisation facilitates international discussions in various formats, ranging from high-level roundtables to in-depth conversations, addressing pressing issues such as climate change and economic inequality. They are seeking an Event Admin Assistant to join their team on a part-time...

  • Events Coordinator

    5 months ago

    Melbourne, Australia Apex Event Recruitment Full time

    Immediate Start for 4-6 weeks - Melbourne, VIC - $35-$40 an hour plus super **The Company**: A medical Association based in Melbourne are looking for an Events Coordinator to join their team on a short term contract. The Association is one of the largest medical organisations and supports their field through setting standards for the industry, lobbying...

  • Events Administration Assistant

    5 months ago

    Melbourne, Australia National Gallery of Victoria Full time

    VPS 2.2 $66,063 per annum + 11% superannuation Full Time, Fixed Term for 2 Years The National Gallery of Victoria (NGV) is seeking an Events Administration Assistant to coordinate the organisation and management of events, including catered functions and exhibition openings, for internal and external clients as requested. ABOUT THE POSITION: You will...

  • Payroll Administrator

    2 months ago

    Melbourne, Australia Spark Event Group Full time

    Payroll Administrator (Casual) - Part-Time (24 Hours) - Melbourne based - Immediate start, permanent part-time opportunity - Payrate Negotiable based on experience - Monday-Friday part-time role, 24 hours (Wednesday non-negotiable + either 2 full days or split over 4 days) In 2019, Spark Event Group was created through the combination of the respected go-to...

  • Events Administration Assistant

    2 months ago

    Melbourne, Australia Compass Group Australia Full time

    **Support the event management at this high profile site!**: - **Fast paced - High volume role.**: - **Full time on site role at legendary site!** At Levy, we believe in perfectly planned, delivered, detailed events. Showcase your expertise across this globally recognised destination for the best of live sport and entertainment including five iconic...

  • Event Coordinator

    5 months ago

    Melbourne, Australia Hudson Australia Full time

    Exciting full-time permanent position available for an Event Coordinator with 2-6 years of experience, collaborating with a Melbourne-based organisation. Join a compact team that values flexibility in working arrangements. The Events Coordinator is responsible for working within the team on a wide range of events including in-person, webinars, and hybrid...

  • Events Specialist

    5 months ago

    Melbourne, Australia Pettit Pharma & Device Search Full time

    Execute events & courses to educate clinical customers in ANZ - Global medical technology company, based in Melbourne - Manage event & course calendars THE HEALTHCARE COMPANY YOU WOULD BE JOINING - This organisation is the world's largest manufacturer of professional medical products and technologies in their niche therapeutic area. - They empower...

  • Events Assistant

    5 months ago

    Melbourne, Australia Methodist Ladies' College Full time

    Ref Code 523029 Location Melbourne Category Operations Sub Categories Community Engagement The role Full Time position available The Events Assistant supports the efficient and effective running of the College’s busy Parents’ Association Support Office, undertaking a range of administrative and communications functions to facilitate efficient...

  • Event Coordinator

    3 weeks ago

    Melbourne, Victoria, Australia Melbourne and Olympic Parks Full time

    About the RoleThe Event Coordinator is a key member of our team, providing support to venue teams in venue and event administration, event planning, and delivery. Reporting to the Event Planning Manager, the successful candidate will be responsible for supporting both Front of House and Back of House functions, and assisting with organisational projects to...

  • Marketing & Events Coordinator

    6 months ago

    Melbourne, Australia Opteon Full time

    About us: Opteon is an international provider of valuations, advisory and specialist property services in the Australian, New Zealand and US market. Recognised as the largest valuation professional services firm in these regions, we deliver meaningful solutions for our clients across all property types and market sectors. We are experiencing an exciting...