Part-Time Event Support Assistant

4 weeks ago

Melbourne, Victoria, Australia Apex Event Recruitment Full time

The Company:

Apex Event Recruitment is a leading recruitment agency specializing in event management positions. We are seeking an Event Admin Assistant to join our team on a part-time short-term contract.

Position Terms:

  • Part-Time 4-6 Week Contract
  • Working 3 days a week in the office; Mon, Tues & Thurs
  • $30 - $40 an hour plus super
  • ABN is desirable, but not essential

The Role:

The Event Admin Assistant will provide administrative support to our event management team, ensuring the smooth execution of key events and programs. This role involves managing day-to-day administrative tasks, assisting with event coordination, maintaining project timelines, and supporting stakeholder communication.

Key Responsibilities include:

  • Maintaining and updating registration lists for events and meetings.
  • Ensuring all attendee information is accurate and up to date.
  • Managing RSVPs and communicating any changes to relevant team members.
  • Maintaining and updating the membership management spreadsheet, including adding new members and recording updates from membership meetings.
  • Managing and updating the event calendar, including adding public holidays, upcoming meetings, and important project deadlines.
  • Supporting the development and management of event run sheets, ensuring all event logistics and timelines are accurately reflected.
  • Attending team meetings and taking detailed notes, including recording action items and distributing them to team members following the meeting.
  • Assisting with the collation of materials and papers for upcoming events.
  • Assisting in tracking project timelines and identifying potential issues to ensure timely project delivery.
  • Providing general administrative support to the project team as needed, including printing, filing, and document management.

The Ideal Candidate:

We are seeking a highly organized and detail-oriented individual with exceptional event administration skills. The ideal candidate will have experience with CRM systems, proficiency in Microsoft Office Suite, and strong communication skills.

  • Strong organisational skills: Ability to manage multiple tasks, prioritise effectively, and maintain an organised workflow.
  • Attention to detail: Ensuring accuracy in data entry, meeting notes, and event logistics.
  • Experience with CRM systems
  • Proficiency in Microsoft Office Suite
  • Strong communication skills: Both written and verbal, with the ability to interact professionally with team members and external stakeholders.
  • Time management: Ability to meet deadlines and manage time effectively in a fast-paced environment.
  • Ability to work in the office 3 days a week.

For more information regarding event positions, please visit our website: www.apexeventrecruitment.com.au

Please note that this role will be subject to background checks and you must have the right to live and work in this location to apply for this job.

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