Administrative Support and Marketing with a Twist

2 months ago

Parramatta, Australia MC Occupational Therapy Full time

**Job Ad: Administrative Support and Marketing with a twist**

**Location**: Western Sydney / Southwestern Sydney

**Role Overview**: In this contract role, you will provide essential administrative support, with an expanding focus on various tasks that contribute to our operational efficiency in an allied health team.

We are seeking an organized, proactive, and versatile Administrative Support to join our dynamic team who will be coupled with our existing clinical coordinator. This role is ideal for someone looking to expand their skills beyond typical admin tasks, with the opportunity to get involved in fieldwork and marketing for an allied health team working in the NDIS and Aged Care space.

**Snapshot of responsibilities for this role**:

- **Administrative assistant**:Key tasks that streamline business flow including referrals, appointment scheduling, and working with both the clinical coordinator and director
- **Marketing**: Support marketing initiatives to promote our services and reach potential clients.
- **Fieldwork Assistance**: Assist during client visits which can include assistive technology trials, report writing, and note taking
- **Notetaking/Documentation**: Support in documenting onsite visits to ensure accurate records and effective workflow.

**Key Responsibilities**:

- Provide general administrative support, including calendar management, appointment scheduling, document preparation, and client correspondence.
- Manage incoming client referrals, maintaining accurate records, coordinating assessments and scheduling.
- Support billing and accounts including the use of book-keeping software
- Support marketing campaigns aimed at promoting our services to clients, referrers, and the broader community.
- Coordinate with external vendors and partners for promotional events or campaigns.
- Gather and analyse feedback for improved quality control and service delivery
- Participate in fieldwork, such as assisting during client visits, AT (Assistive Technology) trials, Report writing duties, and coordinating logistics.

**Key Qualifications and aptitudes**
- Experience with book-keeping software is ideal such as Xero
- Strong organisational and multitasking skills. This means behind-the-scene tasks are managed in a timely manner.
- Excellent written and verbal communication skills. We communicate with many stakeholders, where you will be the voice of the company at many interactions.
- Ability to work independently and collaboratively within a team. You will work closely with the clinical coordinator and the director for your onboarding process.
- Previous experience in administrative roles is necessary (minimum 2 years)

**Benefits**:

- Flexible hours on a regular basis which would suit someone re-entering the workforce as well as parents.
- Flexible work environment (from your home).
- Contract arrangement, paid by the hour. We review pay regularly when we see initiative, growth, and drive.
- Opportunity to grow and take on more responsibilities in this expanding role, including involvement in marketing and fieldwork.
- Supportive and collaborative team culture. We genuinely support one another, and acknowledge each other’s room for growth.

**Job Types**: Part-time, Permanent, Casual

Pay: $24.00 - $35.00 per hour

Expected hours: 8 - 24 per week

**Benefits**:

- Work from home

Schedule:

- Monday to Friday
- Morning shift
- Overtime

Application Question(s):

- Are you located in Western Sydney or South Western Sydney?

**Experience**:

- Microsoft Office: 5 years (required)
- Administration: 2 years (required)

Work Location: In person

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