Administration Officer

2 months ago


Parramatta, Australia NSW Department of Communities and Justice Full time

Division: Northern CPPYJ- Location: Parramatta, NSW, AU, 2150- Req ID: 69568**Ongoing Opportunity in our Open Adoption Records Access (OARA) Unit**

**Location - Parramatta - Community Services Statewide Services.**

**Employment type - This is an ongoing opportunity within our Open Adoption Records Access Unit.**

**Salary - Clerk Grade 3/4 - $79,032 to $86,539 per annum + Superannuation and Annual Leave Loading.**

**Your role**

This Administration Officer reports directly to the Director of Open Adoption Records Access (OARA) and provides daily mailbox and dairy management.

You will provide professional and effective administrative and office service support to facilitate the smooth operation of OARA and the delivery of its services.

**What you’ll do**
- Manage the Director mailbox and provide diary management to the OARA Director
- Provide a wide range of administrative support services including financial management assistance, invoice management, travel bookings, records management, project support, diary management and other general administrative functions.
- Manage and process business information in accordance with standards and guidelines to ensure all information is accurate, stored correctly and accessible as required.
- Use relevant technology to prepare documentation and presentation material to support business unit managers and directors
- Liaise and work across OARA units to provide tailored support and develop effective working relationships.
- Implement and maintain effective administrative systems and processes and make recommendations to improve efficiency and better support the business unit in delivering services
- Build and maintain relationships with other business areas to effectively arrange and set-up for meetings and manage the flow of business information and activities
- Provide support and assistance to other members of the administration team as required, to ensure efficient and effective functioning of the team
- Provide customer service and reception duties as required, to act as a first point of contact for the business unit to ensure issues are resolved or escalated appropriately.
- Liaising appropriately with a range of internal and external stakeholders with an understanding of their interests and relationship with relevant projects or programs.

**What we’re looking for**
- Experience in providing high level of customer support for internal and external stakeholders.
- Excellent communication skills, written and verbal.
- Ability to work independently and as part of a team.
- Strong ability to build and maintain relationships.
- Proven ability to manage competing priorities with tight timeframes.
- High level of knowledge, skills and experience with Word and Excel.
- National Criminal History Record Check in accordance with the Disability Inclusion Act 2014
- Working with Children Check clearance in accordance with the Child Protection (Working with Children) Act 2012

Download the role description.

**What We Offer**

We offer a variety of benefits, including:

- A challenging and rewarding career
- 4 weeks annual leave per year of service
- Flexible, autonomous work environment
- Competitive pay and conditions
- Training and development opportunities to build and maintain capabilities
- Health & Wellbeing and Employee Assistance Programs.

**We do work that really matters**

Working for the Department of Communities and Justice (DCJ) provides lots of opportunities to make a real difference. We collaborate with other agencies and community partners, to improve lives and realise the potential of children, adults, families and communities. We're focused on breaking, rather than managing, disadvantage. It’s work that really matters.

**Are you ready to join us?**

Click apply, attach an up-to-date résumé (maximum 5 pages) and a cover letter (maximum 3 pages) addressing the 2 targeted questions below with a brief outline on how you meet the requirements of the role:
**Targeted Question 1**. In the course of your work, you will come into contact with confidential documents and sensitive client information. How would you ensure you adhere to this in your role?

**Targeted Question 2** - Please provide an example of your ability to work independently on a piece of work that required you to work to tight deadlines with a strong attention to detail. Describe the situation, task, actions you took and the outcome.

**Got a question?**

Visit Recruitment adjustments on the DCJ website to learn more.

**Ongoing Opportunity in our Open Adoption Records Access (OARA) Unit**

**Location - Parramatta - Community Services Statewide Services.**

**Employment type - This is an ongoing opportunity within our Open Adoption Records Access Unit.**

**Salary - Clerk Grade 3/4 - $79,032 to $86,539 per annum + Superannuation and Annual Leave Loading.**

**Your role**

This Administration Officer reports directly to the Director of Open Adoption Records Access (OARA) and provides da



  • Parramatta, Australia Catholic Diocese of Parramatta Full time

    At any given time, we may have a variety of primary, secondary and specialist teaching roles available across our 80 schools as well as non-teaching positions in schools and our central office that support the delivery of innovative learning and teaching to around 43,500 students. Our aim is to ensure our schools are the first choice for families, students...

  • Office Administrator

    5 months ago


    Parramatta, Australia Cater Care Australia Cater Care Services Full time

    **Description**: **The Role**: We are excited to announce that looking for an organised and proactive Administrator to join the team at the Parramatta Head Office! Providing effective support both across our office and the business at large, you'll be the face of our company and help assist with a variety of vital admin functions. Previous admin experience...

  • Administrative Officer

    5 months ago


    Parramatta, Australia NSW Government -NSW Police Force Full time

    **Clerk Grade 5/6**: - **Ongoing Full-Time**: - **Parramatta** **About the role** We have an opportunity for an **Administrative Officer** to be part of our Human Resources team within the Technology Command. The Administrative Officer provides a broad range of administrative services and leverages extensive command/business unit knowledge to support the...

  • Administration Officer

    5 months ago


    Parramatta, Australia Karlka Recruiting Group Full time

    State Government Department - Full time hours, 37.5 per week - Work from home will be negotiated - Contract position with hourly rate - State Government Agency - Parramatta Location **About the company** Karlka Recruiting Group has partnered with a **State Government Agency** to engage a **Administration Officer. **This position is located in their busy...

  • Administration Officer

    3 months ago


    Parramatta, Australia Centro Holdings Pty Ltd Full time

    The Administration Officer will work alongside our Operations Team on a client site. The primary functions of the role are to: - Accurately record timesheet information for payroll, billing and KPIs - Cross check RCTI data - Enter Compliance reporting data - Utilise GPS software (Navman) to obtain truck movement data - Other administrative duties as...

  • Administrative Officer

    5 months ago


    Parramatta, Australia NSW Government -NSW Police Force Full time

    **Clerk Grade 5/6**: - **Temporary Full-Time up to 12 Months**: - **Parramatta** **About us** The NSW Police Force (NSWPF) is one of the largest police forces in the western world, with more than 20,000 employees, including more than 4,000 administrative employees who support the sworn officers that provide a range of law and order services 24 hours a...


  • Parramatta, Australia Catholic Education Diocese of Parramatta Full time

    Are you ready to be part of a dynamic team dedicated to promoting our Catholic Schools in the Diocese of Parramatta? We’re looking for a skilled Administration Officer to join our Learning Outcomes Directorate. The Administrative Officer is accountable for overseeing the financial administration and operational support of the Learning Outcomes directorate....

  • Administration Officer

    5 months ago


    Parramatta, Australia SIS Rehabilitation Full time

    **Company Description** - Help empower individuals in their rehabilitation and return to life journey - Flexible, hybrid working - you decide where and when you work! - Extensive benefits including quarterly bonuses, salary packaging, and an extra week’s annual leave after your first year of employment We are seeking a casual Administration Officer to...

  • Administration Officer

    2 months ago


    Parramatta, Australia NSW Department of Communities and Justice Full time

    Division: System Reform- Location: Parramatta, NSW, AU, 2150- Req ID: 69637**Administration Officer** **Grade 3/4** **Talent Pool Creation** **System Reform/HCEA** **Talent Pool creation for future Ongoing and Temporary roles** **Salary: $79,032.00 pa - $** **86,539.00 pa, plus employer’s contribution to superannuation and annual leave...


  • Parramatta, Australia HOBAN Recruitment Full time

    As the Administration Support Officer, you'll play a crucial role in providing administrative support for the Community Capacity Building (CCB) Team within the Social and Community Services Unit. This multidisciplinary team is engaged in diverse community work, and your role is essential in ensuring smooth processes, attention to detail, and flexible...


  • Parramatta, Australia Parramatta City Council Full time

    The City of Parramatta is at the heart of transformative growth, evolving into a vibrant Global City. We invite you to play a key role in this exciting journey as the Correspondence and Administration Officer. This is your opportunity to be at the forefront of public policy, advocacy, and community engagement, shaping the future of our city. **About the...


  • Parramatta, Australia Ashdown Consulting Full time

    $45 - $53.10 per hour + Super - 11 month contract - Parramatta/WFH **Branch Administration Officer | Up to $58.94 p/h incl super | 11 Month Contract** - $45 - $53.10 per hour + Super - 11 month contract - Parramatta/WFH **About the Company** This NSW government agency is a major service provider that strives to deliver a more consistent and efficient...

  • Administration Officer

    6 months ago


    Parramatta, Australia Sharp & Carter Full time

    Great opportunity to work for global industry leader - Modern offices in a Parramatta location - Great team culture and development opportunities **About our client** Our client is a leader in the construction industry and is looking for a highly motivated and enthusiastic individual to join their Admin team in Parramatta. This role is a great opportunity...


  • Parramatta, Australia MTC Australia Full time

    **About Us** MTC is a social enterprise that enables people to overcome barriers on their path to meaningful work. We do this through the employment, mentoring and training programs we deliver. Each year we support over 20,000 people across NSW and QLD that are vulnerable and experiencing disadvantage with new skills, confidence and opportunities. **About...


  • North Parramatta, Australia Catholic Education Diocese of Parramatta Full time

    **Job no**: 507521 **Work type**: ongoing full-time **Location**: Catholic Schools Parramatta Diocese **Categories**: Administration Are you ready to be part of a dynamic team dedicated to promoting our Catholic Schools in the Diocese of Parramatta? We’re looking for a skilled Administration Officer to join our Learning Outcomes Directorate. The...


  • Parramatta, Australia UnitingCare Full time

    Neighbourhood Administration Officer | BlueCare | Community Care - Employment Status: Permanent Part Time - Location: Onsite in Cairns (remote support to Far North QLD area) - Remuneration: $30.13 p/hr + 11.5% Super + Not for Profit Salary Packaging (Increases your take home pay) + Employee discounts Make a meaningful difference with BlueCare We’re...


  • Parramatta, Australia NSW Government -NSW Police Force Full time

    **Clerk Grade 3/4**: - **Temporary Full-Time up to 12 Months**: - **Parramatta** **About us** The NSW Police Force (NSWPF) is one of the largest police forces in the western world, with more than 20,000 employees, including more than 4,000 administrative employees who support the sworn officers that provide a range of law and order services 24 hours a...


  • Parramatta, Australia Toll Group Full time

    About Toll Group At Toll, we do more than just logistics - we move the businesses that move the world. Our 16,000 team members can help solve any logistics, transport, or supply chain challenge - big or small. We have been supporting our customers for more than 130 years. Today, we support more than 20,000 customers worldwide with 500 sites in 27 markets,...

  • Office Administrator

    5 months ago


    Parramatta, Australia LabourHire Full time

    **Office Administrator - INDIGENOUS** 1300apprentice has an opportunity for an **Office Administrator** to join our partner's team, who have decades of experience in the **renewable energy sector.** This role is available immediately and will see grow within an already growing business. **Based in Parramatta** **The benefits** - Close to public...

  • Administration Officer

    6 months ago


    Parramatta, Australia APG Workforce Full time

    Government Role - Parramatta Location - $49.00 p/h + super - 4 Month contract + Possibility of extension APG is currently seeking an Administration Officer for a 4 Month contract within a Parramatta Government Sector. **Primary purpose of the role** - **$49.00 p/h + super**: - **Location: Parramatta**: - **4 Month Contract** **The Role** **Essential...