Band 4 Executive Assistant

3 weeks ago

Hobart, Australia HAYS Full time

Band 4 Executive Officer role based in the Hobart CBD within the State Government’s Education Sector

**Your new company**
Based in the Hobart CBD, this position sits within the Tasmanian Education Sector, one of the largest departments of all Tasmanian Government agencies. This is a 12 week contract with the possibility of extension.

**Your new role**
You will provide Executive Support to the Office of the Secretary and will provide administrative and confidential support to optimise timely and efficient outcomes including:

- Extensive diary management, organisation of travel, coordination of meetings.
- Manage high level communications and effective liaison between senior departments and Ministerial Offices
- Support the coordination of responses to all requests for information, briefings, and correspondence
- Manage minor projects, undertake research and prepare ad hoc reports as required
- Collate information and data to distribute to relevant directors to assist with their divisional reporting
- Distribute, track, file and ensure the security of complex documentation and data that contain sensitive information
- Prepare, coordinate, update and distribute reports, correspondence, agendas, minutes and papers as chaired by management and directors
- Formatting documentation
- Work collaboratively across the Department assisting in the development of business practices and procedures
- Minute taking
- Any other ad hoc administration support required

**What you'll need to succeed**
To be successful, you will be an experienced Executive Assistant or Executive Officer with a proven record of providing high level support to senior executive members. You will also have a demonstrated understanding of executive support management practices and have CM9/10 or TRIM capabilities. You must have sound knowledge and experience in the use of office software products and information and records management systems, and the ability to manage small projects with minimum guidance. You will have high level communication skills (written and verbal). You will have excellent time management skills, outstanding attention to detail, be able to manage a variety of tasks concurrently and work within tight timeframes. A current Working With Vulnerable People check is essential.

**What you'll get in return**
You will receive an attractive hourly rate and the opportunity to work semi-autonomously in a small team conducting vital work in the education space.

**What you need to do now**

**LHS 297508** #2717939

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