Band 4 Administration Support

2 weeks ago

Hobart, Australia HAYS Full time

Full time temporary Executive Assistant role based in the Hobart CBD with The Department of Health

**Your new company**

Based in the Hobart CBD, this position sits within the Tasmanian Health Sector, the largest department of all Tasmanian Government agencies. Their responsibilities regarding hospitals, ambulances, public housing, community health, and related areas including limited involvement in primary healthcare.

**Your new role**

Provide high-level executive, secretarial and administrative support to the Chief Executive Hospitals South.As a member of the Office of CEHS, demonstrate a high degree of initiative and confidentiality and be the primary point of contact for the Office.

**What you'll need to succeed**

Your core duties will be providing general support to the office and will include duties such as:

- Extensive diary management, coordination of meetings.
- Support the coordination of responses to all requests for information, briefings, and correspondence
- Formatting documentation, handling of general correspondence
- Work collaboratively across the Department assisting in the development of business practices and procedures
- Minute taking
- Research, analyse and collate information required for background notes, briefing material, and other information
- Undertake project work of an investigative nature working in partnership with key stakeholders and support the coordination of the planning processes across Hospitals South.
- Provide high level executive support directly to the Office of the CEHS committees including the preparation, coordination and quality assurance of meeting papers, minute taking, action delivery and follow up, preparation of correspondence, organisation, and scheduling of face to face and online/teleconference meetings.
- Any other ad hoc administration support required

**What you'll get in return**

You will receive an attractive casual hourly rate and work during standard business hours, Monday to Friday, completing a 38-hour standard week. You will get the opportunity to work semi-autonomously in a small team.

**What you need to do now**

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