Administration Assistant

4 weeks ago

Newcastle, Australia Catholic Diocese of Maitland-Newcastle Full time

**Introduction**:
The Catholic Schools Office (CSO) is currently seeking a temporary full-time Administration Assistant - Religious Education and Spirituality to join the team until 17 April 2025.
The Catholic Schools Office (CSO) is responsible for the leadership, operation and management of systemic schools which educate more than 21,000 students in 44 primary schools, 11 secondary schools, one K-12 school, one flexible learning centre and one special school in the Catholic Diocese of Maitland-Newcastle.
**Description**:
POSITION DESCRIPTION
The Administration Assistant provides high level customised administrative support to the Executive Assistant and Assistant Head Religious Education and Spirituality (RE&S) to ensure systemic schools are supported in a targeted, timely and effective manner.
**The primary purpose of this role is to**:

- deliver consistent, timely, accurate, and high-level administration and office support to the RE&S team, including diary and event management.
- build and foster positive and collaborative relationships with key internal and external stakeholders to provide support to both the Executive Assistant and Assistant Head RE&S.
- prioritise a diverse range of tasks that support the multiple events, operations and projects undertaken by the RE&S team.
- process finance requests and payments such as invoices, reimbursements and purchase orders
- exercise discretion, judgement, initiative, and confidentiality at all times.

**Skills and Experiences**:
EXPERIENCE/CRITERIA
- Ability to articulate a clear understanding of and a personal commitment to Catholic education and the mission of the Church through Catholic schools.
- Organisation: Strong ability to liaise and coordinate with various staff groups, external and internal stakeholders. Experience in coordinating meetings for management teams in a complex organisation.
- Administrative Skills: High degree of attention to detail and accuracy in file (paper and electronic) and office management. Excellent ICT skills with strong competency in the use of Microsoft Office suite (specifically PowerPoint, Excel, Content Manager, SharePoint, Outlook diary management and mail merge functionality).
- Interpersonal Skills: Strong capacity to establish and maintain positive working relationships within a team environment, and with stakeholders across levels both within and external to the Catholic Schools Office of Maitland-Newcastle.
- Information Management: Consistent adherence to maintaining high-level confidentiality and appropriately handling sensitive data. Good awareness of privacy obligations, policy, and procedure. Ability to add and maintain data relevant to staff information databases.
- Initiative and problem-solving: Ability to navigate conflicting demands and priorities. Capacity to self-direct and be responsive to supervision and general direction when it is required.

QUALIFICATIONS
- Business Administration Diploma or Certificate IV or equivalent
- Current paid NSW Working with Children Check (WWCC) number.
- National Criminal History check clearance
- Category A - Accreditation to Work, Teach and Lead (willingness to work towards)

CONDITIONS OF EMPLOYMENT
Salary is in accordance with Catholic Schools Office, Diocese of Maitland-Newcastle Employees Enterprise Agreement 2019.
BENEFITS OF WORKING WITH US
Work in quality schools where students are nurtured, challenged and encouraged to excel and grow
A corporate fitness program through Fitness Passport
Employee assistance program (EAP)
Training and staff development programs
Paid parental leave for eligible employees
Access to long service leave after just five years for eligible employees.
FOR FURTHER INFORMATION
TO APPLY, CLICK ON THE APPLY BUTTON BELOW AND
Please provide a cover letter along with your resume
Within your cover letter address each of the selection criteria as listed under EXPERIENCE/CRITERIA above and ensure your response to each criteria is no longer than 300 words.
**Applications close**: Sunday 27th October 2024 11.59pm
Additional information
The Diocese of Maitland-Newcastle is committed to safeguarding children and vulnerable persons and preventing those in our care from suffering abuse or neglect. It is committed to implementing and maintaining compliance with the NSW Child Safe Standards and the National Catholic Safeguarding Standards and takes a zero-tolerance approach to abuse of children or vulnerable persons. All who work in the name of the Diocese must comply with the Diocesan Safeguarding Framework Policy and act in accordance with the Diocese’s Code of Conduct which includes the Diocese’s Safeguarding Commitment Statement. Employees are required to undergo a National Police Check and retain a valid NSW Working with Children Check where necessary, in accordance with legislation.

  • Administration Assistant

    5 months ago

    Newcastle, Australia PKF Australia Full time

    Join our team as an Administration Assistant at PKF Newcastle We are looking for a proactive Administration Assistant to join our Newcastle Business Advisory Services team. This is a great opportunity for someone looking to start their career and learn on the job, get a taste of an office environment and potentially build a strong career path in...

  • Administration Assistant

    5 months ago

    Newcastle, Australia A.I.R Recruitment Full time

    Our client is a leader in their industry known for their design, quality, and service of products that cater to the mining, minerals, transport, quarrying and construction industries. Due to growth, we have an exciting opportunity for a highly organised Administration Assistant to join their team. As the Administration Assistant, you’ll the diversity of...

  • Administration Assistant

    5 months ago

    Newcastle, Australia AIR Recruitment Full time

    Full-time permanent position - Negotiable salary - Energy sector - Fun and inclusive team environment Our client is a strong market leader within their industry, proudly operating throughout Australia for more than 65 years providing safe, efficient and sustainable high quality products and services to both residential and commercial markets. We are...

  • Administration Assistant

    5 months ago

    Newcastle, Australia Equans Full time

    **Domaine**: Fonctions Supports/Support administratif - **Type d'emploi**: Standard - **Temps de travail**: Vollzeit - **Service Support Administrator (advertised as Administration Assistant)** **Job ad search page items**: - Full-time permanent role located 5 minutes from the Honeysuckle precinct - Become part of the tight-knit team & work with supportive...

  • Administrative Assistant

    2 months ago

    Newcastle, Australia Aurecon Group Full time

    Administrative Assistant Want to bring ideas to life? You’re in the right place. We’ve been a leading design, engineering, and advisory company for decades. So why choose Aurecon? It really comes down to one, crucial question: what kind of world do you want to create for the next generation? Truth is, the decisions being made right now will determine...

  • Administration Assistant

    5 months ago

    Newcastle, Australia Asquith Workforce Full time

    Permanent Position - Stable position with Large organisation - Tomago Location Our client is currently looking for a motivated All Rounder - Administration Assistant to join their team. - Accounts payable - processing purchase orders - Accounts receivable - managing invoicing of jobs for the projects team - Ability to find and resolve any discrepancies on...

  • Office Administration Assistant

    6 months ago

    Newcastle, Australia Cutcher & Neale Full time

    **Providing comfort and clarity in our clients' financial future.** **Your new opportunity** We are excited to share this opportunity for an **Administration Assistant** to join our team. Our Administration Assistant plays an integral role, providing support and a wide range of administrative duties within our firm. This role is a great opportunity for...

  • Administration Assistant

    5 months ago

    Newcastle, Australia Nepean (AU) Full time

    Nepean Power is a privately-owned Australian manufacturer specialising in high quality electrical industrial equipment. Our products can be found throughout the Australian and international mining, construction and industrial sectors. We are currently offering a fantastic opportunity for someone looking to further their administrative career in a diverse...

  • Administrative Assistant

    4 weeks ago

    Newcastle, New South Wales, Australia Randstad Full time

    About the RoleWe are seeking a highly skilled and organized individual to support the General Manager and the broader communications team in a dynamic infrastructure project. The successful candidate will be responsible for managing documentation, coordinating meetings, handling correspondence, and maintaining records.Key Responsibilities:Provide...

  • Administration Assistant

    5 months ago

    Newcastle, Australia Goodstart Early Learning Full time

    **Role**: Administration Assistant **Location**: Newcastle, NSW **Centre**: Goodstart Cameron Park and Goodstart New Lambton **Employment Type**: Permanent / Part Time (24 hours / 12 at each centre). **Pay**: $30.44 per hour Provide a warm welcome to children and families while supporting your centre team Competitive pay above the national award...

  • Legal Administrative Assistant

    2 months ago

    Newcastle, Australia Resolve Legal Professionals Full time

    **Role Description** This is a full-time (5 days, 8:30am-5:00pm) on-site role for a Legal Administrative Assistant & Receptionist at Resolve Legal Professionals in the Greater Newcastle Area. The role involves tasks such as, assisting with some legal document preparation, communication with clients and colleagues, administrative assistance, personally...

  • Administration Assistant

    1 month ago

    Newcastle, Australia Crawford & Company Full time

    Great entry level role for someone who is looking to gain experience in a corporate environment A very warm, engaging and sociable team Join a global company with a great culture  About the Opportunity If you don’t have experience in administration, please apply anyway – we are wanting someone with a great attitude, who is willing to learn on the...

  • Casual Administration Assistant

    7 months ago

    Newcastle, Australia Right at Home Full time

    **Description**: Right at Home is searching for a casual Administration Assistant. If you are a fast learner, have a can do attitude & work well within a team please apply.

  • Administration Assistant

    1 month ago

    Newcastle West, Australia Catholic Schools Office, Diocese of Maitland-Newcastle Full time

    Posted: 14/10/2024- Closing Date: 27/10/2024- Job Type: Temporary- Location: Newcastle West- Job Category: Administration & Office SupportThe Catholic Schools Office (CSO) is currently seeking a temporary full-time Administration Assistant - Religious Education and Spirituality to join the team until 17 April 2025. The Catholic Schools Office (CSO) is...

  • Administration Assistant/receptionist

    5 months ago

    Newcastle, Australia The Better Clean Team Full time

    Are you looking to level-up your skill set? Looking to join a team where your skills are valued? This is the position for you! We are a cleaning and cleaning training company. Our brands include: The Better Clean Team, Grow My Cleaning Biz and The Australian Cleaning Academy. We are a team with a servant heart and are very passionate about seeing our...

  • Administration Assistant

    5 months ago

    Newcastle, Australia EML Group Full time

    Administration Assistant EML is a leading **Workers Compensation** and **Personal Injury Claims Management** business. Our goal is to help people get their lives back through **ongoing support during their return-to-work journey**. We continue to experience ongoing growth and now have over **4,000 dedicated employees**. We foster a learning culture that...

  • Engineering Administration Assistant

    5 months ago

    Newcastle, Australia Nepean (AU) Full time

    **About Us** At NEPEAN we are proud to be Australia’s leading privately owned engineering, mining services and industrial manufacturing organisation. We have unique capabilities to deliver high value, innovative and sustainable solutions for the world’s leading mining, construction, and transport companies. Over the last 40 years, hard work, technical...

  • Administrative Assistant

    3 weeks ago

    Newcastle, New South Wales, Australia ASR Recruitment Full time

    About the RoleThis is a 12-month fixed-term Receptionist position, with the opportunity to become permanent. As a key member of our team, you will be responsible for providing exceptional administrative support to our staff and clients.Key Responsibilities:Content creation for social media and other marketing dutiesAnswering office phones and responding to...

  • Administration Assistant

    7 months ago

    Newcastle, Australia Umwelt Full time

    **Location**: Newcastle This newly created position is an integral part of the Newcastle office administration team and works closely with the Human Resources and Legal teams to provide general administration support that projects a positive and professional image of our company. Umwelt are seeking an experienced administrator who understands the important...

  • Administration Assistant

    5 months ago

    Newcastle, Australia A.I.R Recruitment Full time

    **Join a highly reputable organisation**: - **$65k (neg) + super**: - **Full-time or part-time permanent role (negotiable hours)** Our client is a respected and trusted custom design home builder with a reputation of exceptional quality. Due to growth, we’re seeking an Administration Assistant to join their team. This is not your average admin role,...