
Administration Assistant
3 weeks ago
**Location**: Newcastle
This newly created position is an integral part of the Newcastle office administration team and works closely with the Human Resources and Legal teams to provide general administration support that projects a positive and professional image of our company. Umwelt are seeking an experienced administrator who understands the important of confidentiality and has the communication skills to obtain the information necessary to complete the tasks designated to them and the ability to manage the workload in an efficient and timely manner.
**Key Responsibilities**:
- Adding information and updating data for employees within various software systems including but not limited to SharePoint, Excel, Word, HRIS
- Maintaining employee files and updating and maintaining relevant documents, files and folders required for inductions, audits, training, marketing materials, etc.
- Assisting with and creating HR documents for new hires, and employee changes
- Organising pre-employment medicals and other relevant pre-employment tasks
- Assisting with the organisation of onboarding inductions for new starters and collecting relevant documentation for compliance
- Liaising with corporate and consulting teams as well as management to facilitate the efficient collection of information and documents
- Developing, reviewing, formatting and/or editing documents
- Supporting HR projects as directed and providing general administrative support to the HR and Legal team
- Checking legal tickets to ensure important information and attachments are incorporated and liaising with internal staff to gain missing information
- Assisting with ordering and prioritising tickets and conveying the priorities and deadlines to the legal team
- Liaising with staff to ascertain ticket status and assist in progressing ticket close out
- Assist the wider administration team as directly by the National Administration Manager when available and identified as necessary
**About You**
The successful applicant for this position, will be a highly motivated and enthusiastic Administrator with experience in the below areas:
- Appropriate tertiary qualifications in business administration or a similar
- Strong attention to detail with excellent verbal and written communication
- Proven understanding of confidentiality and the importance of integrity of sensitive information.
- Ability to work under pressure to strict deadlines, prioritising tasks and coordinating others to ensure deadlines are met
- High degree of professional integrity and takes pride in the quality of work with a strong ownership of responsibilities/accountabilities
- Be inquisitive to improve and seek opportunities to enhance presentation and quality of documents
**Join the Team
-
Administration Assistant
4 weeks ago
Newcastle, Australia PKF Australia Full timeJoin our team as an Administration Assistant at PKF Newcastle We are looking for a proactive Administration Assistant to join our Newcastle Business Advisory Services team. This is a great opportunity for someone looking to start their career and learn on the job, get a taste of an office environment and potentially build a strong career path in...
-
Administrative Assistant
3 weeks ago
Newcastle, Australia GWG Full timeGlobal Leader - Newcastle Location - 9-month contract with extension potential **The Opportunity** *** This world-class organisation’s brand is synonymous with innovation and excellence. Based in Newcastle, they are recognised globally as leaders. As the Administration Assistant reporting to the Team Leader of Operations, you will be responsible for...
-
Administration Assistant
3 weeks ago
Newcastle, Australia HAYS Full time12-month temporary assignment with a Port Stephens government organisation! Administration Assistant M-F 9-5, flexible working arrangements Port Stephens based $32 - $42 and hour plus Super, pending experience 12 month ongoing temporary assignment **Your new role** Your day-to-day activities will include - General administration assistance to the finance...
-
Administration Assistant
3 weeks ago
Newcastle, Australia AIR Recruitment Full timeFull-time permanent position - Negotiable salary - Energy sector - Fun and inclusive team environment Our client is a strong market leader within their industry, proudly operating throughout Australia for more than 65 years providing safe, efficient and sustainable high quality products and services to both residential and commercial markets. We are...
-
Administration Assistant
2 weeks ago
Newcastle, Australia Equans Full time**Domaine**: Fonctions Supports/Support administratif - **Type d'emploi**: Standard - **Temps de travail**: Vollzeit - **Service Support Administrator (advertised as Administration Assistant)** **Job ad search page items**: - Full-time permanent role located 5 minutes from the Honeysuckle precinct - Become part of the tight-knit team & work with supportive...
-
Administration Assistant
3 weeks ago
Newcastle, Australia Samaritans Full time**THE ROLE** Our Administration Assistant is responsible for the provision of responsive and high quality administration support and customer service to the Therapy & Behaviour Support (TaBS) Team and all internal and external customers and stakeholders. The Administration Assistant actively contributes to the overall TaBS team by fostering positive...
-
Office Administration Assistant
2 weeks ago
Newcastle, Australia Cutcher & Neale Full time**Providing comfort and clarity in our clients' financial future.** **Your new opportunity** We are excited to share this opportunity for an **Administration Assistant** to join our team. Our Administration Assistant plays an integral role, providing support and a wide range of administrative duties within our firm. This role is a great opportunity for...
-
Administration Assistant
2 weeks ago
Newcastle, Australia Alliance Healthcare Full timeAbout The Role *** - Are you an experienced administration assistant looking for a challenging and varied role within a busy warehouse environment? If so, we would like to speak to you.- This role is for 30 hours per week.- We are looking for an administration assistant to support our Service Centre in Newcastle. Some of the key tasks you will be conducting...
-
Administration Assistant
3 weeks ago
Newcastle, Australia RSL LifeCare Full timeWe are looking for an Administration Assistant to work at our 60 bed aged care home in the heart of Newcastle. This role is to provide efficient and accurate administration support to the Facility Manager and the broader team. What we are looking for: The ideal applicant will have the following skills and experiences: - Verified experience as an...
-
Administrative Assistant
4 weeks ago
Newcastle, Australia SAFEgroup Automation (SGA) Full time**About SGA**: SAFEgroup Automation (SGA) is a leading Systems Integrator and supplier of process control systems. With a rapidly growing engineering team and a growing client base throughout Australia, we are extremely proud of our client-centric culture and providing clients with innovative solutions that make a real difference by improving production,...
-
Administration Assistant
2 weeks ago
Newcastle, Australia Asquith Workforce Full timePermanent Position - Stable position with Large organisation - Tomago Location Our client is currently looking for a motivated All Rounder - Administration Assistant to join their team. - Accounts payable - processing purchase orders - Accounts receivable - managing invoicing of jobs for the projects team - Ability to find and resolve any discrepancies on...
-
Administrative/hr Assistant
2 weeks ago
Newcastle, Australia Consultation Manager Full timeConsultation Manager is looking for a true Admin all-rounder to join our global SaaS. This his role would be suited to someone hands-on and assist in the administration of our HR function in addition to more general administrative duties. **About the role** As a Admin/HR Assistant, you will be involved in a multitude of tasks, across different projects and...
-
Administrative Assistant
2 weeks ago
Newcastle, Australia NSW Government -NSW Police Force Full time**Clerk Grade 1/2**: - **Temporary Full-Time**: - **Newcastle** **About us** The NSW Police Force (NSWPF) is one of the largest police forces in the western world, with more than 20,000 employees, including more than 4,000 administrative employees who support the sworn officers that provide a range of law and order services 24 hours a day, seven days a...
-
Administration Assistant
6 days ago
Newcastle, Australia Bullivants Full timeOpportunities to grow and develop your career - Monday - Friday role - Bullivants - specialists in heavy lifting and rigging As an Administration Assistant, supporting the Technical Services Team, you will be responsible for broader admin and client services to ensure ongoing customer satisfaction. Additionally, you will be responsible for induction and...
-
Administration Assistant
4 weeks ago
Newcastle, Australia Nepean (AU) Full timeNepean Power is a privately-owned Australian manufacturer specialising in high quality electrical industrial equipment. Our products can be found throughout the Australian and international mining, construction and industrial sectors. We are currently offering a fantastic opportunity for someone looking to further their administrative career in a diverse...
-
Regional Administration Assistant
2 weeks ago
Newcastle, Australia RSL LifeCare Full timeRSL LifeCare are seeking an experienced Administration Assistant to provide a high standard of administrative support and assistance to the regional management team, based in Newcastle. The role will require the incumbent to have a keen eye for detail, the ability to foster key working relationships within the business, demonstrate a high level of...
-
Personal Assistant and Administration Manager
3 weeks ago
Newcastle, Australia HAYS Full timeExcellent opportunity for a Personal/Administration Assistant to step up and join this established team! Role Title: Personal Assistant and Administration Manger Hours: Monday - Friday Location: Newcastle Ongoing contract role Rate: $35 - 45 an hour plus Super (flexible pending experience) **Your new company** Hays have partnered with a well-established...
-
Legal Administrative Assistant
3 weeks ago
Newcastle, Australia Resolve Legal Professionals Full time**Role Description** This is a full-time (5 days, 8:30am-5:00pm) on-site role for a Legal Administrative Assistant & Receptionist at Resolve Legal Professionals in the Greater Newcastle Area. The role involves tasks such as, assisting with some legal document preparation, communication with clients and colleagues, administrative assistance, personally...
-
Casual Administration Assistant
3 weeks ago
Newcastle, Australia Right at Home Full time**Description**: Right at Home is searching for a casual Administration Assistant. If you are a fast learner, have a can do attitude & work well within a team please apply.
-
Administrative Operations Assistant
7 days ago
Newcastle, New South Wales, Australia Invocare Full timeAbout UsInvoCare is proud to provide vital services to families throughout Australia, New Zealand, and Singapore.Job SummaryThis role involves working in a supportive team environment, providing exceptional customer service and administrative support to our teams.Working in a fast-paced office environment with a variety of tasksProviding exceptional customer...