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Administrative Assistant

1 month ago

Newcastle, Australia Aurecon Group Full time

Administrative Assistant

Want to bring ideas to life?

You’re in the right place. We’ve been a leading design, engineering, and advisory company for decades. So why choose Aurecon? It really comes down to one, crucial question: what kind of world do you want to create for the next generation? Truth is, the decisions being made right now will determine the future of everything - from the local community to the sustainability of our clients’ businesses - to the entire planet. One of those decisions is: who do you decide to work for?

How will your ideas contribute to shaping what’s next?

We are seeking a highly motivated and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will play a crucial role in supporting our governance initiatives and contributing to the smooth functioning of our organisation. This entry-level position is an excellent opportunity for a dynamic individual with a passion for governance and administrative excellence.

Key Responsibilities:
Administrative Support:

- Assist with general administrative tasks.
- Coordinate and schedule meetings, workshops, and events related to governance activities.
- Prepare meeting agendas, take minutes, and distribute follow-up action items.

Communication:

- Assist in drafting and formatting official communications, including letters, reports, and presentations.
- Liaise with internal teams and external stakeholders to ensure effective communication.

Recordkeeping and Documentation:

- Maintain accurate and organised records related to governance projects, reports, and initiatives.
- Assist in preparing reports and presentations using MS Office.

Compliance and Research:

- Support compliance efforts by tracking relevant regulatory changes and ensuring the organisation's adherence to governance standards.
- Conduct research on governance best practices, trends, and emerging issues as directed.

Team Collaboration and Social Committee:

- Support our Workplace team with delivery of Events, Operations and Concierge Services.
- Collaborate with colleagues to ensure smooth workflow and effective team communication.
- Assist with ad hoc tasks and projects as required, showing a willingness to learn and contribute.
- Drive our Social Committee and various engagements with our Clients.
- Supporting Handprints (our social impact initiatives).

How will your future be shaped by us?

Joining Aurecon means you’ll be at the award-winning edge of innovation and sustainability. AFR ranked us Top 5 among sustainability leaders and Top 3 of all innovative companies in professional services. One Consult awarded us an innovative design award. Plus, we were Consult Australia’s large firm of the year.

You really can bring your whole self to work and be confident your voice will be heard. We don’t just claim we’re inclusive and innovative, as proven by the independent awards and accreditations we’ve gained. We’ve been recognised for our innovation culture, gender equality and our LGBTI+ inclusion. Plus, we have a robust Reconciliation Action Plan - our fourth edition since 2014. On a personal level you’ll have access to flexible work hours, remote work and working holidays.

What are we looking for from you?

We value that each of our team members brings something different to Aurecon. We look for people who have had a broad range of experiences throughout their career and can demonstrate how they have worked as part of a team to bring ideas to life.
- Strong organisational skills with the ability to multitask and prioritise effectively.
- Excellent attention to detail and accuracy in work.
- Effective verbal and written communication skills.
- Ability to work both independently and as part of a team, demonstrating a positive and proactive attitude.
- A strong commitment to ethical standards, confidentiality, and integrity.

Think you know Aurecon? You may be surprised.

Aurecon’s strength has always been our people. It’s our people who build our shared purpose and bring ideas to life. It’s our people who imagine and co-create with our clients a better future for people and the planet. Of course, you’ll probably know lots of our award-winning projects. The new Allianz Stadium in Sydney? That was us. Newcastle Light Rail and NUSpace? That was us too. So, when you join us, you’ll be joining a community working together to tackle some of the world’s most complex challenges.

Ready to bring ideas to life?