Facilities Maintenance Administrator

2 months ago

Melbourne, Australia VLine Full time

Business Unit:
**Facilities Maintenance**
- Function:
**Network Devt, Assets & Maintenance (NDA&M)**
- Job Code:
**703196**

**Facilities Maintenance Administrator**
- Full time, fixed term contract up to 12 months.
- Hybrid/ Flexible working arrangements after the training period.
- **Competitive hourly rate between $39 -$44 ($88,136 - $100,054) on a competitive Enterprise Agreement.**
- V/Line’s purpose is to connect Victorians through safe, reliable, and accessible transport. We believe in giving all Victorians opportunities through travel and transport - connecting them to jobs, education, family and friends, services, tourism, and trade._
- V/Line is experiencing significant growth, and we are delivering more services, more trains, cheaper fares, and huge projects. With more than 3700 weekly train and coach services, an expansive freight network and unprecedented rail investment, millions of Victorians depend on us to deliver. You could be one of our 2700 committed team members who are up to the challenge._

**_ About the role_**

As the Facilities Maintenance Administrator, you are integral to the success of V/Line’s Network Development, Assets & Maintenance Group.

The Facilities Maintenance Administrator will support the Facilities Maintenance team by managing documents, ensuring data accuracy, helping with reports, and maintaining effective communication and organisation.

***_Key Accountabilities include:_
- **Administrative Tasks**:
o Prepare reports and documents, compile weekly KPI reports using V/Line systems, accurately enter data, manage online data for facilities maintenance, assist with document formatting and office organization, and handle meeting management and minutes
- **Support Senior Management**:
o Assist with reports, dashboards and support initiatives that align with the organisation’s goals.
- ** **Stakeholder Focus**:
o Consider stakeholders’ needs in decision-making, foster positive relationships with internal and external customers, promptly address stakeholder issues and complaints, and work with colleagues to enhance customer service and experience.
- **Collaboration and Improvement**:
o Collaborate with colleagues to enhance processes, embrace change with a positive attitude, reflect on your performance and seek feedback, and uphold the organization’s values and behaviors.
- **Compliance and Integrity**:
o Adhere to relevant laws, policies, and procedures, manage important documents and records, report any unusual activities or conflicts of interest, and assist with investigations of fraud or misconduct.

**About you**
- Demonstrated alignment to V/Line’s values of responsiveness, integrity, impartiality, accountability, respect, leadership, and human rights.
- Hold a Current Driver's License and reliable transport.
- Previous experience in a Clerical/ Administrative role.
- Skilled in the use of MS Office
- Familiarity with Building management software programs and systems such as JDE is highly desirable.
- In addition to free Myki travel, we offer:_
- **_Community impact_**_ - Make a genuine difference. Work in a role that connects Victorians, every day._
- **_Huge potential_**_ - We’re transforming, and you can too. Be a change maker, recognised for your contribution and creativity._
- **_Dynamic environment_**_ - V/Line operates in a constantly changing space. Join a fast-paced and exciting organisation._
- **_Collaborative team_**_ - You’ll be part of a broader supportive team. Surround yourself with talented, passionate peers._
- **_Flexible working_**_ - We support flexible working. Work in a way that supports you to thrive in your role._

**_How to Apply_**

The recruitment and selection process may include aptitude assessments, behavioural and/or technical interviews and employment references

Successful applicants will be required to undergo pre-employment screening including, probity (police) checks, medical assessment, and Australian entitlement to work. Employees of V/Line are required to maintain a valid Working with Children Check Victoria (Employee) for the duration of employment._ _
- V/Line is an equal opportunity employer. We are committed to providing an environment of mutual respect and we _welcome applicants from any background_. We value diversity and are continuously working towards creating a flexible and inclusive environment that is representative of the Victorian community._

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