Administration Officer
2 months ago
Location: Melbourne | Northern Metropolitan
Job type: Part time / From 28/01/2025 - 18/12/2026
Organisation: Schools (Government)
**Salary**: Salary not specified
Occupation: Education and Training
Reference: 1449519
**Selection Criteria**:
- Demonstrated experience and skills in office administration
- Demonstrated high level of oral and written communication skills
- Demonstrated proficiency in Cases 21, Compass and Microsoft Office.
- Demonstrated commitment to professional learning and growth for both self and others
- Demonstrated high level of interpersonal skills including an ability to engage with students with additional needs.
**Role**:
An education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction. This may include coordination of other education support class staff within the work area or educational program.
An education support class position supports the educational services being provided to students but must not include duties of a teacher as defined in clause 2.6.1 of the _Education and Training Reform Act 2006 (Vic)_ or its successor. Supervision of students can be required individually or in groups up to 4 in controlled circumstances and where the responsibility for students remains clearly with a teacher.
Certification and/or qualifications of up to three years can be required at this level (noting that Registered Nurse is not included at this level, the first level for which is Level 1 range 3).
A role at this range may include:
- Specific support tasks to achieve outcomes. Typically, this will involve accountability for a single function, (e.g. ensuring data is properly maintained) or the co-ordination of a work area under the direction of the principal or a manager.
- Assisting teachers, within an educational program, by undertaking specific support tasks or the coordination of the support function.
- Supervised health and wellbeing support tasks, medical intervention support tasks, or other specialised student/teacher support roles (e.g. enrolled nurses performing the role as described in schedule 3). These roles require specific qualifications and/or training, including roles where further training must be undertaken from time to time. The role is for a specific purpose, for which there will be direct accountability as opposed to support roles that are carried out by a range of staff performing routine tasks under direction.
- Technical tasks that require a sound knowledge of basic technical and/or scientific principles that are used to develop and adapt work methods and make judgements where there are clear guidelines and limited options. Routine technical support in libraries, science, and information technology would be typical examples.
An education support class position at this range commencing at the base will initially be limited to undertaking routine tasks that are carried out under close supervision and direction. Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established, and direction is readily available. Subject to any specific qualification and/or training requirement, an education support class employee employed in this range may be progressively required to undertake coordination, specialised student/teacher support tasks, or technical tasks as experience in the role is gained.
**Responsibilities**:
- Review and update admin procedures & templates/forms
- Develop strategies & processes to ensure effective administration procedures
- Support for student administration: Cases 21: Compass attendance, timetabling, and events according to DET Procedures and guidelines ensuring confidentiality of records are maintained
- Management of Pavilion shared calendar & booking calendars
- Proficient in use of Microsoft Office including Outlook, EduPay, Recruitment Online, CSEF COMPASS, Cases 21 Finance, Administration, and Staffing.
- Effective reception/communications skills to ensure a friendly and welcoming presence for Pavilion School community
- Compass - events /timetable/attendance.
- Front line communications for school - answering telephone and counter enquiries.
- Maintain school's records system, including computerised student, staff and school records, using Cases21 and Compass
- Coordinate the implementation of requisitioning, purchasing and issuing procedures.
- In consultation with the Office Manager, determine and manage work priorities within the school office.
- Develop and implement strategies to ensure effective administration processes.
- Assisting with First Aid - treatment of students and recording of incidents on Cases21 /Compass.
Other duties as directed by the Campus Assistant Principal, College Principal or Pavilion Office Manager.
**Who May Apply**:
Individuals with the aptitude, experi
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