Office Administrator

7 months ago

Melbourne, Australia Hemming and Nicoll Constructions Full time

About Us :

Hemming & Nicoll Constructions are a small Melbourne Metro based building company and we specialise in High end Architectural Homes. Our company is directed by Travis Hemming & Reece Nicoll who manage a small team of Supervisors and carpenters. Our business model is to ensure quality homes and happy clients.

About You :

  • Certificate in Administration or equivalent experience
  • Experience in working with a construction company is preffered

Position Summary :

In this role you will be responsible for the general administration of the organisation. The role entails the ability to multi task, initiate improvements and see them through to completion, provide quality administrative support across a variety of business unit activities, which will include word processing, document preparation and maintaining spreadsheets. We use software programs including Xero, Buildxact and Happy HR which we can offer training if required. We are a growing company where both directors have usually taken a partial administration role. Due to a lack of time we now require assistance in this role.

Key Requirements :

  • Has a proactive approach and possesses strong administration skills
  • Has high interpersonal, oral and written communication skills
  • Holds an intermediate level of proficiency in Microsoft Office (Word, Excel and PowerPoint)
  • Is creative and can generate fresh concepts to assist with business strategies and new business projects
  • Preferably holds an intermediate level of proficiency in Project Management software
  • Can demonstrate innovative and comprehensive office and financial administration methods and is a team player
  • Has excellent attention to detail, is flexible, and has good time management skills
  • Holds an intermediate level of proficiency in Xero Accounting and Service Systems.
  • Financial modelling knowledge/experience will be looked upon favourably
  • Must have relevant qualifications in office administration, customer service, Microsoft suite of office software and staff supervision
  • Must have applicable years’ experience in office management in professional services environment
  • Must have experience in working with confidential documents and procedures
  • Must have experience in all facets of reporting, and distribution of documents

Job Responsibility :

  • Answer telephones, screen and direct calls
  • Take and relay messages
  • Provide information to callers
  • Greet persons entering organisation
  • Direct persons to correct destination
  • Manage and co-ordinate supplier quotes and invoices
  • Deal with queries from the public , staff and customers
  • Ensure knowledge of staff movements in and out of organization
  • Provide general administrative and clerical support
  • Prepare correspondence and documents
  • Receive and sort mail and deliveries
  • Monitor and maintain office equipment
  • Ensuring that common areas in office premises are equipped with required office supplies as appropriate
  • Monitoring the use of equipment and supplies within the office
  • Coordinating the maintenance and repair of office equipment
  • Tidy and maintain the reception area and offices
  • Manage budgets through

Job Functions :

Administration

Job Benefits :

This role will provide flexibility of hours with a private office situated in Malvern.

Selling Point :

Office Administration (Construction Company)

Contact :

Reece Nicoll

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