Office Administrator

4 weeks ago

Melbourne, Australia Hemming and Nicoll Constructions Full time

About Us :

Hemming & Nicoll Constructions are a small Melbourne Metro based building company and we specialise in High end Architectural Homes. Our company is directed by Travis Hemming & Reece Nicoll who manage a small team of Supervisors and carpenters. Our business model is to ensure quality homes and happy clients.

About You :

  • Certificate in Administration or equivalent experience
  • Experience in working with a construction company is preffered

Position Summary :

In this role you will be responsible for the general administration of the organisation. The role entails the ability to multi task, initiate improvements and see them through to completion, provide quality administrative support across a variety of business unit activities, which will include word processing, document preparation and maintaining spreadsheets. We use software programs including Xero, Buildxact and Happy HR which we can offer training if required. We are a growing company where both directors have usually taken a partial administration role. Due to a lack of time we now require assistance in this role.

Key Requirements :

  • Has a proactive approach and possesses strong administration skills
  • Has high interpersonal, oral and written communication skills
  • Holds an intermediate level of proficiency in Microsoft Office (Word, Excel and PowerPoint)
  • Is creative and can generate fresh concepts to assist with business strategies and new business projects
  • Preferably holds an intermediate level of proficiency in Project Management software
  • Can demonstrate innovative and comprehensive office and financial administration methods and is a team player
  • Has excellent attention to detail, is flexible, and has good time management skills
  • Holds an intermediate level of proficiency in Xero Accounting and Service Systems.
  • Financial modelling knowledge/experience will be looked upon favourably
  • Must have relevant qualifications in office administration, customer service, Microsoft suite of office software and staff supervision
  • Must have applicable years’ experience in office management in professional services environment
  • Must have experience in working with confidential documents and procedures
  • Must have experience in all facets of reporting, and distribution of documents

Job Responsibility :

  • Answer telephones, screen and direct calls
  • Take and relay messages
  • Provide information to callers
  • Greet persons entering organisation
  • Direct persons to correct destination
  • Manage and co-ordinate supplier quotes and invoices
  • Deal with queries from the public , staff and customers
  • Ensure knowledge of staff movements in and out of organization
  • Provide general administrative and clerical support
  • Prepare correspondence and documents
  • Receive and sort mail and deliveries
  • Monitor and maintain office equipment
  • Ensuring that common areas in office premises are equipped with required office supplies as appropriate
  • Monitoring the use of equipment and supplies within the office
  • Coordinating the maintenance and repair of office equipment
  • Tidy and maintain the reception area and offices
  • Manage budgets through

Job Functions :

Administration

Job Benefits :

This role will provide flexibility of hours with a private office situated in Malvern.

Selling Point :

Office Administration (Construction Company)

Contact :

Reece Nicoll

  • Human Resources Administration Officer

    2 months ago

    Melbourne, Australia Office of Public Prosecutions Full time

    Location: Melbourne | CBD Job type: Full time / 2 years Organisation: Office of Public Prosecutions **Salary**: $56,271 - $72,262 Occupation: Human Resources Reference: VG/OPP057E The Office of Public Prosecutions (OPP) is an independent statutory authority responsible for preparing and conducting criminal prosecutions in Victoria on behalf of the...

  • Human Resources Administration Officer

    2 months ago

    Melbourne, Australia Office of Public Prosecutions Full time

    Location: Melbourne | CBD Job type: Full time / 2 years Organisation: Office of Public Prosecutions **Salary**: $56,271 - $72,262 Occupation: Human Resources Reference: VG/OPP057D The Office of Public Prosecutions (OPP) is an independent statutory authority responsible for preparing and conducting criminal prosecutions in Victoria on behalf of the...

  • Human Resources Administration Officer

    2 months ago

    Melbourne, Australia Office of Public Prosecutions Full time

    Location: Melbourne | CBD Job type: Full time / 2 years Organisation: Office of Public Prosecutions **Salary**: $55,439 - $71,194 Occupation: Human Resources Reference: VG/OPP056B The Office of Public Prosecutions (OPP) is an independent statutory authority responsible for preparing and conducting criminal prosecutions in Victoria on behalf of the...

  • Human Resources Administration Officer

    2 months ago

    Melbourne City Centre, Australia Office of Public Prosecutions Full time

    Join the OPP as a Human Resources Administration Officer! Fixed Term - 2 Years The Office of Public Prosecutions (OPP) has an exciting opportunity for a motivated graduate who is looking for the opportunity to development their skills in a true entry level Human Resources role. As part of a small HR administrative team, you will contribute to the smooth and...

  • Human Resources Administration Officer

    2 months ago

    Melbourne City Centre, Australia Office of Public Prosecutions Full time

    Join the OPP as a Human Resources Administration Officer! Fixed Term - 2 Years The Office of Public Prosecutions (OPP) has an exciting opportunity for a motivated graduate who is looking for the opportunity to development their skills in a true entry level Human Resources role. As part of a small HR administrative team, you will contribute to the smooth and...

  • Administrative Law and Policy Specialist

    2 weeks ago

    Melbourne, Australia State Revenue Office Full time

    Location: Melbourne | CBD Job type: Fixed term / until 30 June 2025 Organisation: State Revenue Office **Salary**: $106,534 - $117,716 Occupation: Legal Reference: VG/SRO/PAL/ALPS/0224 One (1) fixed-term Administrative Law and Policy Specialist Grade 5 position is being offered in the Policy and Legislation Branch, Policy Advisory and Legal Services...

  • Administrative Law and Policy Specialist

    2 weeks ago

    Melbourne, Australia State Revenue Office Full time

    Location: Melbourne | CBD Job type: Fixed term / until 30 June 2025 Organisation: State Revenue Office **Salary**: $106,534 - $117,716 Occupation: Legal Reference: VG/SRO/PAL/ALPS/0224 One (1) fixed-term Administrative Law and Policy Specialist Grade 5 position is being offered in the Policy and Legislation Branch, Policy Advisory and Legal Services...

  • Sales Administrator

    2 months ago

    Melbourne, Australia Australia Wide Office Staffing Full time

    Global Power Leader - Great team environment - $45.00 to $50.00 per hour - 7 months - possible extension and/or convert to perm - Hybrid - Melbourne, Brisbane or Perth locations possible - Monday to Friday - 7.6 hour day - flexible - Immediate start **The company** A global power leader and corporation of complementary business units that design,...

  • Service Desk Administrator

    3 weeks ago

    Melbourne, Australia Office of Public Prosecutions Full time

    Location: Melbourne | CBD Job type: Full time / Up to 2 Years Organisation: Office of Public Prosecutions **Salary**: $73,842 - $89,661 Occupation: IT and Telecommunications Reference: VG/OPP0655 The Office of Public Prosecutions (OPP) is an independent statutory authority responsible for preparing and conducting criminal prosecutions in Victoria on...

  • Administration Officer

    5 days ago

    Melbourne, Australia Downer Group Full time

    **Administration Officer available with Downer at The Alfred Hospital** Downer is a great Australian success story. You'll find us in diverse locations from airline lounges and major sporting venues to city offices, hospitals, aged care facilities and army barracks. We have a strong presence all around Australia and New Zealand and we are proud of our...

  • Contract Administration

    6 days ago

    Port Melbourne, Australia Australia Wide Office Staffing Full time

    $$ Neg - Permanent role - Monday to Friday - Strong communication and computer skills - Ability to multitask and prioritise - Immediate start - Port Melbourne location **The Company**: Join a Building Services Facilities company who value their staff, provides long term career opportunities and has a reputation for being 'the place to work'!**The...

  • Office Administrator

    3 weeks ago

    Melbourne, Australia u&u Recruitment Partners Full time

    Permanent Full-Time - Hybrid working - 2 days WFH; Lovely office space in Melbourne CBD; Fabulous mentor and leader; Team Administration and Personal Assistant duties; and Corporate and innovative Global company. Opportunities like this do not come around often! You will be a part of an exciting Global Pharmaceutical company, providing support to the Head...

  • Administrative Officer

    4 weeks ago

    Melbourne, Australia The Royal Women's Hospital Full time

    Location: Melbourne | Northern Metropolitan Job type: Not provided Organisation: The Royal Women's Hospital **Salary**: Salary not specified Occupation: Administration/Secretarial, Health and Allied Health, Medical, Nursing Reference: 25120 **Administrative Officer - Social Work Department and the Women’s Alcohol and Drug Services (based at RWH...

  • Administrative Officer

    2 weeks ago

    Melbourne, Australia The Royal Women's Hospital Full time

    Location: Melbourne | Northern Metropolitan Job type: Not provided Organisation: The Royal Women's Hospital **Salary**: Salary not specified Occupation: Administration/Secretarial, Health and Allied Health, Medical, Nursing Reference: 25120 **Administrative Officer - Social Work Department and the Women’s Alcohol and Drug Services (based at RWH...

  • Service Desk Administrator

    3 weeks ago

    Melbourne, Australia Office of Public Prosecutions Full time

    Location: Melbourne | CBD Job type: Full time / Up to 2 Years Organisation: Office of Public Prosecutions **Salary**: $73,842 - $89,661 Occupation: IT and Telecommunications Reference: VG/OPP063/OPP064/OPP065 The Office of Public Prosecutions (OPP) is an independent statutory authority responsible for preparing and conducting criminal prosecutions in...

  • Office Administrator

    6 days ago

    Melbourne, Australia PERSOLKELLY Full time

    Programmed currently have an exciting opportunity for an Office Administrator to join their Electrical Technologies division. Programmed currently have an exciting opportunity for an Office Administrator to join their Electrical Technologies division. **About the Role**: - Port Melbourne location - onsite parking - Join one of Australia's largest...

  • Office Administrator

    2 weeks ago

    Melbourne, Australia PERSOLKELLY Full time

    Our client is a leading supplier of construction materials are seeking a Office Administrator to join their site in Hawthorn asap. Our client is a leading supplier of construction materials who are seeking a capable and experienced Office Administrator to start asap in Hawthorn. An exciting opportunity exists to join this dynamic business for a capable and...

  • Office Administrator

    7 days ago

    Melbourne, Australia PERSOLKELLY Full time

    Our client is a leading distributor who are seeking a capable and experienced Office Administrator to start asap in Mulgrave. Our client is a leading distributor who are seeking a capable and experienced Office Administrator to start asap in Mulgrave. An exciting opportunity exists to join this dynamic business for a capable and component Office...

  • Administration Officer

    1 month ago

    Melbourne, Australia Energy Networks Australia Full time

    Part time position, three days per week Salary range $37,200-$43,200 (including superannuation) plus bonus (Equivalent full-time salary $62,000 to $72,000) Energy Networks Australia (ENA) is the peak national body representing Australia’s gas distribution and electricity transmission and distribution businesses. It is a key participant in the development...

  • Administration Officer

    2 weeks ago

    Melbourne, Australia Energy Networks Australia Full time

    Part time position, three days per week Salary range $37,200-$43,200 (including superannuation) plus bonus (Equivalent full-time salary $62,000 to $72,000) Energy Networks Australia (ENA) is the peak national body representing Australia’s gas distribution and electricity transmission and distribution businesses. It is a key participant in the development...