Administration Officer

1 month ago

Melbourne, Australia Schools (Government) Full time

Location: Melbourne | Eastern Metropolitan

Job type: Full time / From 28/01/2025 - 10/07/2025

Organisation: Schools (Government)

**Salary**: Salary not specified

Occupation: Education and Training

Reference: 1455547

**Location Profile**:
**Selection Criteria**:
1) Demonstrated capacity to communicate effectively and work cooperatively with a range of stakeholders.

2) Demonstrated organisational skills and attention to detail.

3) Ability to contribute to the development and implementation of process improvements within an office environment.

4) Commitment to professional learning and growth.

5) Proficiency in Microsoft Office systems, and software relevant to education settings (Excel skills and Compass experience looked upon favourably).

**Role**:
Balwyn High School (BHS) is a leading Victorian Government school, with a strong focus on providing a diverse range of school events and cocurricular programs to engage and develop our students. At BHS, we also place a strong emphasis on staff development and the collaborative and collegial relationship between Education Support (ES) staff and teachers.

The Administration Officer is the first point of contact for community members contacting our school, and is crucial to triaging queries and managing first impressions. The Administration Officer provides essential support across the school, assisting in daily operations, administrative tasks, and support to students and staff. The Administration Officer is a member of the supportive and friendly Finance and Administration Team, and works closely with the Business Manager and the broader school leadership team.

**Responsibilities**:
1. Reception duties
- greeting and directing visitors, answering calls and queries from parents and members of the community (including triaging queries to the appropriate contact).

2. Routine clerical and administrative support - mail, stock control, calendar management, receiving and initial processing of school forms and paperwork.

3. Liaise and provide information/support to community, students and staff.

4. Develop and implement strategies to ensure effective administration procedures.

6. Support the organisation and administration of camps, excursions, incursions, and school events (including our annual Presentation Night).

7. Record management and photocopying duties including filing of staff records and exam photocopying.

8. Data extraction and printing of standard reports from CASES21 and other software packages as required.

9. Assist with the maintenance of the student and family database.

10. Maintain a high level of confidentiality at all times.

11. Provide support to First Aid officer as required.

12. Provide ad-hoc support to other ES staff within the school.

13. Other duties as directed by the Business Manager or Principal.

**Who May Apply**:
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

**EEO AND OHS Commitment**:
**Child Safe Standards**:
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
**DE Values**:
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:
**Other Information**:
- A _specific response_ to all the selection criteria and position details. It is suggested that applicants limit their response to no more than 3 pages.
- The names and contact details of up to three referees who can provide information regarding the applicant in relation to the selection criteria.

**Conditions of Employment**:

- All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.

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