Payment Admin

4 weeks ago

Sydney, Australia Universal Music Group Full time

We are Universal Music Australia (UMA), part of the Universal Music Group. We are the world’s leading music company. In everything we do, we are committed to artistry, innovation and entrepreneurship. We own and operate a broad array of businesses engaged in recorded music, music publishing, merchandising, and audio-visual content in more than 60 countries We identify and develop recording artists and songwriters, and we produce, distribute and promote the most critically acclaimed and commercially successful music to delight and entertain fans around the world.

UMA are on the hunt for a Payment Admin and Process Officer to join the team This role will act as the centralised resource to support all label teams and commercial teams with their PO creation. The Payment Admin and Process Officer will be responsible for managing the end-to-end creation, approval tracking and payment of Purchase Orders across UMA. We are looking for an individual who is organised, has attention to detail, systems savvy and process orientated

This is a 6-month contract role.

The role

PO creation & tracking of payments
- Review and critique accuracy and appropriateness of all the fields and coding options given to each team for their use cases and collaborate with finance if such fields need to be tweaked.
- Manage the end-to-end creation, approval tracking and payment of Purchase Orders across the UMA business
- Review, question and document PO process and approval workflows
- Collaborate with other business units, labels and UMA Finance teams and make suggestions to improve the efficiency of the process.
- Document all correct coding and set up for each department, so all department co-ordinators and teams are across the process.
- Create a centralised tracking system for the status of all outstanding POs that provides transparency across the business at any point in time. This may include the weekly scheduling/pulling of required reports or the creation of a manual tracker as deemed fitting that is shared across all teams.

PO Approval Workflow
- This role will work through and document the approval workflow in collaboration with Finance and work with all teams to streamline this workflow and make as efficient as possible.

Other
- This role will also document/highlight any areas that we should be reviewing or looking into a bit more as an opportunity to improve how we are operating.
- Liaise with all relevant internal and external stakeholders, including Commercial teams & 3rd parties, Label Managers and Assistants.
- Ensure clear, accurate, timely and thorough documentation is processed / maintained in all necessary systems/folders.
- Additional tasks as required

About you
- Ability to work to tight & variable deadlines, able to work well under pressure of workload and deadlines.
- Excellent communication skills, both verbal and written
- Good problem-solving skills, able to adapt to changing work environment.
- Good customer service skills & manner in dealing both internal and external contacts.
- Tertiary / T.A.F.E. Degree qualification preferred, but not essential
- 2+ years’ experience in an office environment
- Excel standard - Intermediate
- Experience with SAP preferred
- Strong prioritisation skills, attention to detail
- Process orientated - Ability to understand process flow.
- System skills & aptitude.

About us
- Career opportunities - unique and rare opportunity to elevate your career in a supportive, motivated and ambitious team
- The opportunity to join the WORLDS leading music company
- All the perks of working within the music industry (did someone say live music?)
- X 2 ‘U-Days’ per calendar year to spend however you like
- Strengths based learning and development opportunities
- Much more.

Disclaimer

The company presents this job description as a guide to the major areas and duties for which the jobholder is accountable. However, the business operates in an environment that demands change and the jobholder's specific responsibilities and activities will vary and develop. Therefore, the job description should be seen as indicative and not as a permanent, definitive and exhaustive statement.

Diversity & Inclusion

Job Category:
Administrative

  • Payment Admin

    4 weeks ago

    Sydney, Australia Universal Music Australia Pty Limited Full time

    We are Universal Music Australia (UMA), part of the Universal Music Group. We are the world’s leading music company. In everything we do, we are committed to artistry, innovation and entrepreneurship. We own and operate a broad array of businesses engaged in recorded music, music publishing, merchandising, and audio-visual content in more than 60 countries...

  • Admin/accounts

    5 months ago

    Sydney, Australia KPR Solutions Full time

    Office location: Prestons - Flexible part-time hours to accommodate work-life balance. - Collaborative and friendly work environment. Are you an organised and detail-oriented individual with a passion for finance and administration? We are on the lookout for a skilled Admin/Accounts professional to join our dynamic team in a permanent part-time...

  • Payment Admin and Process Officer

    2 days ago

    Sydney, New South Wales, Australia Universal Music Australia Pty Limited Full time

    We are seeking a highly organized and process-oriented individual to join our team as a Payment Admin and Process Officer at Universal Music Australia Pty Limited.This role is responsible for managing the end-to-end creation, approval tracking, and payment of Purchase Orders across the business. You will work closely with finance teams to review and critique...

  • Payment Coordinator

    4 weeks ago

    Sydney, New South Wales, Australia Universal Music Australia Pty Limited Full time

    We are seeking a highly organised Payment Admin and Process Officer to join the Universal Music Australia team. This role will play a crucial part in supporting commercial and label teams with Purchase Order creation, tracking, and payment management.Key Responsibilities:Collaborate with finance to review and critique Purchase Order fields and coding...

  • Admin Coordinator

    2 months ago

    Sydney, Australia 6 St James Hall Chambers Full time

    **Admin Coordinator** - Carry out general receptionist and administrative duties; - Coordinate suppliers for repairs and maintenance; - Enter invoices for payment in our accounting software; - Assist with arranging and preparing for floor events; - Have sound computer skills with Outlook, Word, Excel and Xero; - Excellent communication skills - Ability to...

  • Sales Admin

    6 months ago

    Sydney Western Suburbs, Australia HAYS Full time

    Permanent Opportunity | Attractive Salary | Western Sydney Location **Your new company** Our client is a specialist materials supplier that supports domestic and commercial projects. We are looking for a confident go-getter who enjoys communicating with a range of stakeholders to join their team located within the Fairfield region on a permanent...

  • Payment Operations Specialist

    3 weeks ago

    Sydney, New South Wales, Australia Universal Music Australia Pty Limited Full time

    We are Universal Music Australia, part of the Universal Music Group, a leading music company.About the role:This is a 6-month contract position for a Payment Admin and Process Officer to join our team.Key responsibilities:Manage the creation, approval tracking, and payment of purchase orders across Universal Music Australia.Review and critique the accuracy...

  • Ar Admin Officer

    6 months ago

    Sydney, Australia OMG Australia Full time

    Omnicom Media Group AR Admin Officer - Sydney, Eveleigh - Full time, Permanent - Reporting to Credit Manager Omnicom Media Group is one of the largest Media Agency networks in the world made up of Media buying/planning, specialist digital agencies and creative agencies. Headquartered in the US, the Australian turnover is in excess of $3bn+ annually. We are...

  • Payment Operations Specialist

    4 weeks ago

    Sydney, New South Wales, Australia Universal Music Australia Pty Limited Full time

    We are Universal Music Australia Pty Limited, the world's leading music company. In everything we do, we are committed to artistry, innovation, and entrepreneurship. We are on the hunt for a Payment Admin and Process Officer to join our team. This role will be the centralised resource to support all label teams and commercial teams with their PO creation....

  • Admin Assistant

    5 months ago

    Sydney, Australia NES Fircroft Full time

    Suitable for a uni student studying science, and open to admin work - Office and sales support administration - working with the finance operations team - Based in Silverwater, $29/hour + Super, required 3 days/week (7am - 3pm) **About the Company**: **About the Role**: Evolve Scientific are currently recruiting for an Admin Assistant to work at a...

  • Accounts and Admin Officer

    5 months ago

    Sydney, Australia HAYS Full time

    No two days the same - join this charity and support across accounts, admin, events and more **Your new company** You will be joining a lovely charity, based close to Central Station, that helps to develop training and safety for members of the Australian public. They are a small and collaborative bunch of people, and want someone who will join on a...

  • AR Admin Officer

    5 months ago

    Sydney, Australia OMG Australia Full time

    Omnicom Media Group AR Admin Officer Sydney, Eveleigh Full time, Permanent Reporting to Credit Manager Omnicom Media Group is one of the largest Media Agency networks in the world made up of Media buying/planning, specialist digital agencies and creative agencies. Headquartered in the US, the Australian turnover is in excess of $3bn+ annually. ...

  • Property Accounts Admin

    5 months ago

    Sydney, Australia HAYS Full time

    Teamwork is the key in this lovely government department based in the CBD. **Your new company** You will be joining a large government department which supports communities to positively change culture, the arts and the environment. Your new company is based in Sydney CBD and is close to bus and train routes, as well as offering hybrid working, with 2 days...

  • Admin Assistant

    5 months ago

    Sydney, Australia Cuscal Full time

    Join our dynamic and supportive team. - We are one of the fast-growing FinTech's in the payments sector. - We offer a hybrid working model. **Our client’s success is our success. And you make it** **happen.** Payment systems are complex, regulated and everchanging. We are an established market leading brand who are focused on driving client growth....

  • Ap & Admin Officer

    6 months ago

    Sydney, Australia Sharp & Carter Full time

    Permanent role - Sydney CBD Based - Circa $70,000 - $75,000 + Superannuation - Opportunity to grow and progress **About the role** Our client is looking for an Accounts Payable and Admin Officer to join their accounts team on a full time basis. This is your opportunity to become a vital member of the team, offering job security and progression with a...

  • Finance Admin Assistant

    6 months ago

    Sydney, Australia Ashdown Consulting Full time

    $50 - $55 p/h + super - 3 Month Contract (likely extension) - Sydney CBD / Hybrid **Finance Admin Assistant | 3 Months | **$**50 - $55 p/**h + super** - $50 - $55 p/h + super - 3 Month Contract (likely extension) - Sydney CBD / Hybrid **About the Role** **Key accountabilities include**: - Manage invoices, payments, and reconciliation processes using SAP...

  • Admin Support Officer

    6 months ago

    Sydney, Australia Ashdown Consulting Full time

    $33.91 p/h+ super - 2 month contract - Sydney CBD **Admin Support Officer | 2 Month Contract | $37.64 p/h incl. super** - $33.91 p/h+ super - 2 month contract - Sydney CBD **About the Role** Within this NSW Government Agency, you will be a key player in providing comprehensive finance, administrative, and clerical support to both internal and external...

  • HR Admin

    5 months ago

    Sydney, Australia Perigon Group Full time

    Hills District location - Temp to Perm - $85k + Super Looking for a HR Admin with a background in payroll to join our clients team for a leader in the manufacturing industry. - **Hills District location**: - **Temp to Perm**: - **$85k + Super**: - **Must drive** Reporting directly to the HR Team Leader, this position entails overseeing project...

  • Rooms Admin Manager

    5 months ago

    Sydney, Australia Marriott International Full time

    Natural Talent  Explore an exciting new career path at W Hotels where your natural talent is celebrated. W Hotel’s work culture is uniquely designed to spark your imagination and curiosity while bringing the W experience to life for guests.  W Sydney is now casting for a Rooms Admin Manager to lead administration in Rooms Division. Reporting to the...

  • IT Admin Team Leader

    3 months ago

    Sydney, Australia UNSW Australia Full time

    IT Admin Team Leader Job no: 526930 Work type: full time Location: Sydney, NSW Categories: Administration, Information Technology Employment Type: Full time continuing role within UNSW IT Starting salary $110,073 plus generous superannuation and leave loading Location: Kensington (Hybrid Flexible Working) About UNSW: UNSW isn’t...