Project Administrator

3 weeks ago

Newcastle, Australia UGL Limited Full time

**About the role**

We work on challenging and exciting projects that shape the way we evolve, adapt and transform the industries we work in. We rally together, drawing on the diverse skills across our teams and create environments where great ideas are heard.

This opportunity will see you join a reputable company with a highly experienced team who work together to develop and provide solutions for our customers.

We are currently seeking a **Project Administrator **to join our team at the Bennett’s Green Workshop in Newcastle. The Project Administrator is responsible for providing professional administration and documentation support to the projects as required. The Administrator is also responsible for the procurement and administration of goods, materials, and services and for ensuring they are of a high quality, provided at the best cost, delivered on a timely basis, and managed effectively, minimising risks.

**Key responsibilities**:

- Purchase of materials, equipment and consumables including co-ordination of delivery to site.
- SAP raising and maintenance of purchase orders, including goods receipt, journals and queries (incl processing through VIMS)
- Prepare and maintain estimate to complete reports.
- Maintain site PEMS (Purchase and Expense Management System) records.
- Reconcile data from accounts department with site records.
- Maintain systems and procedures for contractual requirements.
- Provide administration support to the site project team.
- Wages payroll administration
- Project travel and accommodation procurer incl reconciliation of monthly statements
- R&R roster administration
- Archiving
- Liaise with the project team, internal functional support teams, client representatives, suppliers, and sub-contractors to ensure information flows freely and relationships are sound.
- Administer subcontract agreements, including processing of notices, progress claims, variations and extension of time requests.

**About You**:

- Strong communication skills (oral & written) including strong negotiation and influencing skills and the ability to establish effective working relationships with a variety of people at different levels both internally and externally.
- Demonstrated ability to work independently to organise and prioritise demands, handle multiple complex tasks simultaneously, set and meet deadlines and follow-through within a fast-paced environment with multiple and competing demands.

**What we offer**
- Diverse opportunities to grow, back yourself and achieve.
- The chance to join a 6,000+ strong organisation owned by the CIMIC Group, one of the world’s leading international contractors.
- Pathways for you to succeed and the space for you to carve your own journey.
- A culture that values diversity and innovation, evolving with market changes and new technologies.

**What makes you right for UGL**
- Open and effective communication
- Excellent organisational skills
- Ability to identify and prioritise competing demands.
- Genuine concern for safety
- Ability to provide a safe, supportive, and positive workplace.
- Capacity to flourish in a high-performance environment
- An innovative mindset and a willingness to challenge the norm
- A belief that success and value are driven by real teams where everyone has a role to play.

**About Us**

UGL is well-known and respected for providing end-to-end engineering, construction, and maintenance services within, rail and transport, communications and technology systems, oil and gas, power, renewables and resources, water and defence markets. UGL partners with some of the world’s largest blue-chip companies and government agencies, private enterprises and public institutions. We are a member of the CIMIC Group of companies.

At UGL, we value diversity - in the backgrounds, ideas, work styles and perspectives of our team. We are an Equal Opportunity Employer and strongly encourage people with disability, Aboriginal & Torres Strait Islander people, mature aged workers, and people from culturally diverse backgrounds to apply.

Please note that relevant screening checks will be conducted as part of the recruitment process. These may include a national criminal history check and for you to undergo pre-employment medical assessment including drug and alcohol screen.

unitewiththeverybest #comeworkwithus

**Discipline**: Engineer - Design

**Primary Location**: Australia-NSW-Newcastle, Maitland & Hunter

**Work Type**: Full-time

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