Project Administrator

3 weeks ago

Newcastle, Australia HAYS Full time

This is an excellent opportunity for an experienced Administrator to join this company in Cameron Park

**Project Administrator**

**Type: Ongoing temp role with the view to transition to permanent**

**Salary: $70,000 + super**

**Hours: Full-time, 7:30am - 4pm (flexible)**

**Client industry: Construction**

**Location: Cameron Park, office based role**

**Your new company**

Hays is working with an organisation that provides construction services to its clients, delivering project services from concept stage through to commission. They are based in Cameron Park, and are seeking an experienced administration professional who is motivated, has excellent organisational skills, and a passion for working in the construction industry.

**Your new role**

As a Project Administrator, you will be working with the managers to provide general administration support to specific projects running in the business. You would be responsible for a variety of duties and responsibilities, including:

- Provide admin support, handling travel arrangements, basic contract admin, and meeting coordination
- Manage onboarding compliance for tradesmen, ensuring their inductions are complete and updated in relevant portals (e.g. Pegasus and Glencore)
- Booking medicals and induction appointments.
- Raise POs for project packages during job startup and handle ad hoc POs during construction.
- Accounts payable, checking invoices, allocate for approval, and onboard new suppliers.
- Accounts receivable, assist with progress claims and manage claim systems.
- Credit card reconciliation, collect and review credit card receipts.
- Establish budgets, set up WBS structures, and assist with cost control.
- Job / project setup, coordinate startup, complete project forms, set up projects, and manage induction.

**What you'll need to succeed**
- Experience working in Administration or Project Administration is required.
- Experience working in the construction industry is highly desirable.
- Excellent organisational and time management skills.
- The ability to communicate well with the team, and ensure everything is running smoothly for the project.
- High level of organisational and time management skills.
- Ability to multitask and manage competing priorities.
- Great computer literacy, with the ability to learn and use multiple systems and portals day to day.

**What you'll get in return**
- Positive and supportive team environment.
- Work in a beautiful new office space
- Gain experience with the business in a temp role, with the view to transition into a permanent role.
- Weekly pay cycle (during temp employment).
- Excellent pay rate
- Onsite parking.
- Receive ongoing support from your consultant at Hays.

**What you need to do now**

If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

2856699

  • Project Administrator

    3 weeks ago

    Newcastle, Australia WSP Australia Full time

    **Inspired by Diversity, Driven by Inclusion... #WeAreWSP** Discover a forward-thinking culture that incorporates some conventional yet non-negotiable qualities—like respect, integrity and trust. We welcome to the table all perspectives, strengths, skills, creeds and genders because we know that diverse ideas breed extraordinary results. **The...

  • Project Administrator

    4 weeks ago

    Newcastle, Australia Hudson Australia Full time

    Full-time work with a supportive team - Lengthy 6-month contract, potential to extend - Located in Newcastle **The role**: - Full-time work with a supportive team - Lengthy 6-month contract, potential to extend - Located in Newcastle - Discounts and offers as a flexhiver - Easy to fill timesheet and on-time weekly payment **Key duties and...

  • Project Administrator

    1 week ago

    Newcastle, Australia Kone Full time

    Great benefits and remuneration - Base + 12.5% superannuation & bonus - Work with industry-leading products and technology - Join a global organisation with a strong focus on training, safety and quality At KONE, you’ll find innovation that goes somewhere We see a future of smart cities. As an innovation leader in the elevator and escalator industry, our...

  • Project Financial Administrator

    4 weeks ago

    Newcastle, Australia HAYS Full time

    Learn from the ground-up in this fully supportive team environment - fantastic opportunity! **Your new company** This is a rare opportunity to work with a highly reputable, locally-based consultancy firm that specialises in environmental and social projects across a range of industries. Work with a company that is offering excellent career development...

  • Project Administrator

    4 weeks ago

    Newcastle, Australia UGL Limited Full time

    At UGL, we’re powering Australia’s future - Could you be the additional spark we need? **THE PROJECT** The Utilities business are the preferred contractor on two of the largest energy infrastructure projects within the Australian energy sector, one of these projects is located in Queensland and the other in New South Wales. These two exciting...

  • Project Coordinator

    4 weeks ago

    Newcastle, Australia Recruit Personnel Full time

    Newcastle location - Building Industry - Attractive salary based on experience Well suited to an individual who likes a mix of office and site responsibilities, this is a fulltime role based from office space in Gateshead NSW. As a confident individual across Project Administration and an understanding of the construction industry the diversity of this...

  • Project Administrator

    2 weeks ago

    Newcastle, Australia UGL Limited Full time

    At UGL, we’re powering Australia’s future - Could you be the additional spark we need? **THE PROJECT** The Utilities business are the preferred contractor on two of the largest energy infrastructure projects within the Australian energy sector, one of these projects is located in Queensland and the other in New South Wales. These two exciting...

  • Project Administrator

    3 weeks ago

    Newcastle, Australia HAYS Full time

    This is an excellent opportunity for an experienced Administrator to join this company in Cameron Park! **Project Administrator** **Type: Ongoing temp role with the view to transition to permanent** **Salary: $70,000 + super** **Hours: Full-time** **Client industry: Construction** **Location: Cameron Park** **Your new company** Hays is working with...

  • Project Administrator

    4 weeks ago

    Newcastle, Australia UGL Limited Full time

    We work on challenging and exciting projects that shape the way we evolve, adapt and transform the industries we work in. We rally together, drawing on the diverse skills across our teams and create environments where great ideas are heard. - This opportunity will see you join a reputable company with a highly experienced team who work together to develop...

  • Project Administrator

    4 weeks ago

    Newcastle, Australia Hunter Water Full time

    Get the balance right - flexible working options available - Ongoing career development opportunities - Support the sustainable delivery of an essential service to the Lower Hunter community We are seeking a Project Administrator (temporary) to join our Development Services Group within the Customer Services Division for a temporary (secondment) for up to...

  • Project Administrator

    2 weeks ago

    Newcastle, Australia HAYS Full time

    Exciting opportunity for a Project/Site Administrator in Kurri Kurri. Immediate Start! **Project Administrator - Kurri Kurri** **Dates: 3-month contract, potential for extension** **Rate: $350/day** **Start: ASAP** **Location: Kurri Kurri** **Hours: 8am to 5pm, Mon - Fri** **Your new company** HAYS has partnered with an organisation in...

  • Office Administrator

    13 hours ago

    Newcastle, New South Wales, Australia RED Engineering Design Full time

    About RED Engineering Design\We are a dynamic M&E consultancy, passionate about delivering innovative solutions that transform the built environment. With a strong focus on sustainability, we strive to create high-quality projects that benefit our clients and the community.\We are seeking a highly skilled Team Administrator to join our Newcastle office,...

  • Project Officer

    3 weeks ago

    Newcastle, Australia NSW Department of Communities and Justice Full time

    Division: Homes NSW- Location: Newcastle, NSW, AU, 2300- Req ID: 69084**Project Officer - Administrative Support Services** **Location: Newcastle NSW 2302** **Employment type: Ongoing, Full-time (1 vacancy)** **Salary: Clerk Grade 7/8, $106,025 to $117,363 p.a. plus employers’ contribution to superannuation and annual leave loading** **Your role** The...

  • Project Administrator

    3 weeks ago

    Newcastle, Australia Ampersand Full time

    **Pay Rate**: $35 - $37ph plus super - **Location**: Newcastle - WFO 5 days a week with potential for hybrid - **Duration**: 5 months **Primary purpose of the role** Provide and assist in a range of project support functions in order to contribute to the efficient delivery of program and project management operations and service delivery. **Key...

  • Project Administrative Support

    1 hour ago

    Newcastle, New South Wales, Australia UGL Pty Limited Full time

    Job Description">UGL Pty Limited is a leading engineering, construction and maintenance services company with a strong presence in the Australian market. We partner with some of the world's largest blue-chip companies and government agencies to deliver end-to-end solutions.">As a Site Administrator, you will be responsible for coordinating site mobilisation...

  • Project Assistant

    3 weeks ago

    Newcastle, Australia Dayjob Recruitment PTY LTD Full time

    **ABOUT OUR CLIENT**: Our client is a long-established and successful multinational Australian company that has been operating for over 130 years. With over 600 skilled employees the company is renowned for delivering exceptional work producing high-quality products and providing outstanding service. They operate across diverse sectors such as defence,...

  • Project Operations Specialist

    5 days ago

    Newcastle, New South Wales, Australia NSW Department of Communities and Justice Full time

    About the Role:This Administrative Support Officer role is an exciting opportunity to join the NSW Department of Communities and Justice team.As a key member of the team, you will provide high-level administrative support to project coordinators and managers, ensuring timely delivery of project outcomes.You will be responsible for managing and maintaining...

  • Project Support Coordinator

    5 days ago

    Newcastle, New South Wales, Australia NSW Department of Communities and Justice Full time

    Job Overview:We are seeking an experienced Administrative Support Officer to join our team at the NSW Department of Communities and Justice.This is a dynamic role that will see you working in a fast-paced administrative environment, supporting various projects and stakeholders.You will be pivotal in delivering a wide range of administrative and project...

  • Assistant Project Officer

    4 weeks ago

    Newcastle, Australia NSW Department of Communities and Justice Full time

    Division: Homes NSW - Location: Newcastle, NSW, AU, 2300 - Req ID: 72110 **Location - Statewide** **Employment type - Ongoing** **Salary - $97,027 - $107,059 + employer superannuation contribution** **Your Role**: Do you thrive in a dynamic administrative environment, supporting a variety of projects and stakeholders? Would you like to make a tangible...

  • Project Support Officer

    3 weeks ago

    Newcastle, Australia HAYS Full time

    Exciting opportunity for a Project Support Officer to join the team on a 3-month contract based in Newcastle. **Role Title**: Project Support Officer **Hours**:38-hour week **Salary**:$44 per hour plus superannuation **Location**: Newcastle **Contract**: 3-month contract **Your new company** Hays are partnered with a local government agency based in...