Project Administrator

5 months ago

Newcastle, Australia UGL Limited Full time

At UGL, we’re powering Australia’s future - Could you be the additional spark we need?

**THE PROJECT**

The Utilities business are the preferred contractor on two of the largest energy infrastructure projects within the Australian energy sector, one of these projects is located in Queensland and the other in New South Wales. These two exciting opportunities secure a pipeline of work until 2027 and include the design & construction of new transmission lines and substations.

**_ The Project Administrator position will be based on hunter power station_**

UGL's utilities business undertakes essential design & construction services for critical infrastructure in the power and water sectors. Our end-to-end delivery ranges from transmission lines, switchyards, substations, electrical distribution through to water and wastewater treatment plants and water pipelines. Please note this is a Fixed Term role.

**What will a day in this role look like**:

- Provide high-level administrative support by coordinating correspondence, preparing reports and handling information requests
- Timely and accurate preparation and submission of expense claims on behalf of site staff.
- Assist in managing rosters, including data entry and record checking
- SAP input and maintenance of purchase orders, including goods receipt, journals and queries
- Assist with collecting and collating timesheet information.
- Provide site office support, accurate data entry, filing and daily diary management.
- Purchase of materials, equipment and consumables including co-ordination of delivery to site
- Maintain systems and procedures for contractual requirement
- Liaise with customers, suppliers, employees and public, both internal and external, ensuring positive interaction

**What are we looking for you to bring to the team**:
You want to be part of something bigger, whatever the challenge you see it as the chance to create value. Ideally you will have:

- Experience in a similar administration role
- Intermediate / Advanced Microsoft Office skills
- Ability to collaborate as part of a supportive high-performing team
- Demonstrated ability to work independently to organise and prioritise demands, handle multiple complex tasks simultaneously, set and meet deadlines and follow-through within a fast-paced environment with multiple and competing demands
- Ability to communicate both orally and in writing
- Any experience in SAP will be highly regarded for the role.

**Why Unite with the Very Best...**
- A competitive salary working in a rewarding, supportive and successful team
- Back yourself and your development, and UGL will back your growth
- Flexible and blended work environment; make use of flexible working and our impressive employee benefits, including:

- A rewarding Wellness Program with AIA Vitality - earn cashback for gym shoes
- We’ll give you access to a multitude of rewards: Through our partnerships we can offer you discounts across shopping, food and wine, insurance, health and wellbeing, leisure and entertainment.
- You can also take advantage of our salary sacrifice options including cars, eligible portable electronic devices and professional memberships.

**UGL - Big projects. Big careers.**

We keep Australia moving through our transport manufacturing, maintenance and operations offering, and we support the energy sector through our renewables, power generation, resources and transmission operations. We are an end-to-end engineering and services provider (one of Australia’s biggest inhouse design houses)

We’re the people behind communications, transport, utilities, power, oil, gas, Defence and renewables. We build tunnels under rivers and flyover roads. We’re the people who take on the problems that have never been solved. The ones that stretch you outside of what’s known, where your true genius is challenged and shines.

**Diversity & Social Inclusion**

UGL respectfully acknowledges the traditional custodians of the land in which we work and pays our respects to elders past, present and emerging.

As part of the recruitment process, there are a number of checks which may be conducted to demonstrate an applicant’s suitability for a role including police / criminal background checks, medical, drug and alcohol testing, due diligence checks, right to work checks, and/or reference checks. It’s good to know that UGL does not discriminate based on a Nationally Coordinated Criminal History Check.

**Discipline**: Project Administrator

**Primary Location**: Australia-NSW-Newcastle, Maitland & Hunter

**Work Type**: Full-time

  • Project Administrator

    5 months ago

    Newcastle, Australia Star Group Full time

    **BE OUR NEXT RISING STAR!!** The most valuable asset of our organisation is our employees. At Star Group, we understand that each employee has a unique set of abilities, knowledge, and experience. By supporting and fostering continuous development, we ensure our employees reach their full potential. At Star Group, we work hard to ensure that our people are...

  • Project Administrator

    6 months ago

    Newcastle, Australia UGL Limited Full time

    **About the role** We work on challenging and exciting projects that shape the way we evolve, adapt and transform the industries we work in. We rally together, drawing on the diverse skills across our teams and create environments where great ideas are heard. This opportunity will see you join a reputable company with a highly experienced team who work...

  • Project Officer

    6 months ago

    Newcastle, Australia CGC Recruitment Full time

    ASAP Start - Daily rates - State Government **Company overview** At Transport, we’re passionate about making NSW a better place to live, work and visit. Our vision is to give everyone the freedom to choose how and when they get around, no matter where they live. Right now, we’re delivering the largest infrastructure program Australia has ever seen - to...

  • Project Administrator

    5 months ago

    Newcastle, Australia Kone Full time

    Great benefits and remuneration - Base + 12.5% superannuation & bonus - Work with industry-leading products and technology - Join a global organisation with a strong focus on training, safety and quality At KONE, you’ll find innovation that goes somewhere We see a future of smart cities. As an innovation leader in the elevator and escalator industry, our...

  • Administrative Project Coordinator

    2 weeks ago

    Newcastle, New South Wales, Australia Chandler Macleod Full time

    About the RoleWe are seeking a highly skilled Administrative Project Coordinator to provide vital administrative and project management support to our Property & Services team.Key Responsibilities:Manage property systems: Coordinate with various stakeholders to ensure seamless operation of property management functions, including Console software, arrears...

  • Project Administrator

    6 months ago

    Newcastle, Australia UGL Limited Full time

    At UGL, we’re powering Australia’s future - Could you be the additional spark we need? **THE PROJECT** The Utilities business are the preferred contractor on two of the largest energy infrastructure projects within the Australian energy sector, one of these projects is located in Queensland and the other in New South Wales. These two exciting...

  • Project Financial Administrator

    5 months ago

    Newcastle, Australia HAYS Full time

    Learn from the ground-up in this fully supportive team environment - fantastic opportunity! **Your new company** This is a rare opportunity to work with a highly reputable, locally-based consultancy firm that specialises in environmental and social projects across a range of industries. Work with a company that is offering excellent career development...

  • Project Administrator

    5 months ago

    Newcastle, Australia HAYS Full time

    This is an excellent opportunity for an experienced Administrator to join this company in Cameron Park! **Project Administrator** **Type: Ongoing temp role with the view to transition to permanent** **Salary: $70,000 + super** **Hours: Full-time** **Client industry: Construction** **Location: Cameron Park** **Your new company** Hays is working with...

  • Senior Project Administrator

    1 month ago

    Newcastle, Australia ASR Recruitment Full time

    4 day working week Cardiff location Are you looking to make an impact in a dynamic and innovative engineering team? Our client is seeking a motivated and detail-oriented Senior Project Administrator to join their team. This is a fantastic opportunity to work on exciting projects and support the delivery of quality products and services to their clients....

  • Project Administrator

    5 months ago

    Newcastle, Australia HAYS Full time

    This is an excellent opportunity for an experienced Administrator to join this company in Cameron Park! **Project Administrator** **Type: Ongoing temp role with the view to transition to permanent** **Salary: $70,000 + super** **Hours: Full-time, 7:30am - 4pm (flexible)** **Client industry: Construction** **Location: Cameron Park, office based...

  • Construction Project Administrator

    2 weeks ago

    Newcastle, New South Wales, Australia Duratec Australia Full time

    About the RoleWe are seeking a highly skilled and motivated Construction Project Administrator to join our experienced projects team in Newcastle and Hunter regions. This is an ongoing career role offering support and encouragement to advancement towards a Project Manager role in the future.Key ResponsibilitiesCollate all project information, including...

  • Project Officer

    2 months ago

    Newcastle, Australia NSW Department of Communities and Justice Full time

    Division: Homes NSW- Location: Newcastle, NSW, AU, 2300- Req ID: 69084**Project Officer - Administrative Support Services** **Location: Newcastle NSW 2302** **Employment type: Ongoing, Full-time (1 vacancy)** **Salary: Clerk Grade 7/8, $106,025 to $117,363 p.a. plus employers’ contribution to superannuation and annual leave loading** **Your role** The...

  • Site Administrator

    6 months ago

    Newcastle, Australia HAYS Full time

    Project/Site Administration Role | ASAP Start | Potential for Contract extension **Site Administrator** **Start: ASAP** **Dates: 6-month contract, potential for extension** **Rate: $35 - $45 per hour + super** **Location: Williamtown** **Hours: 40 hours per week, Mon - Fri** **Your new company** HAYS has partnered with an organisation in...

  • Senior Project Administrator

    4 weeks ago

    Newcastle, New South Wales, Australia ASR Recruitment Full time

    Role OverviewThe Senior Project Administrator plays a crucial role in managing and controlling the company's documentation system, ensuring accurate maintenance, easy accessibility, and up-to-date project, technical, and quality-related documents.Key ResponsibilitiesMaintain, organise and update document control systems in accordance with company...

  • Administration Assistant

    5 months ago

    Newcastle, Australia Equans Full time

    **Domaine**: Fonctions Supports/Support administratif - **Type d'emploi**: Standard - **Temps de travail**: Vollzeit - **Service Support Administrator (advertised as Administration Assistant)** **Job ad search page items**: - Full-time permanent role located 5 minutes from the Honeysuckle precinct - Become part of the tight-knit team & work with supportive...

  • Administrator

    6 months ago

    Newcastle, Australia GWG Recruitment Full time

    Brand new office space offering all the latest facilities - Competitive Salary and benefits - Supportive and dynamic team with a strong work culture **The role** Are you an organised and meticulous professional with a knack for streamlining operations and a multi-tasking like a pro? Join the supportive and dynamic team of this reputable Newcastle business...

  • Receptionist / Administrator

    5 months ago

    Newcastle, Australia Stantec Full time

    Receptionist / Administrator - ( 240000HC ) **Description** Stantec is working on many iconic and exciting projects and we are looking to grow our supportive and friendly administration team! If you like meeting and supporting people, being challenged with a varied and everchanging workload, have a can-do attitude and enjoy being part of a small team at...

  • Receptionist / Administrator

    5 months ago

    Newcastle, Australia Stantec Full time

    Receptionist / Administrator - ( 240000X8 ) **Description** Stantec is working on many iconic and exciting projects and we are looking to grow our supportive and friendly administration team! If you like meeting and supporting people, being challenged with a varied and everchanging workload, have a can-do attitude and enjoy being part of a small team at...

  • Receptionist / Administrator

    5 months ago

    Newcastle, Australia Stantec Full time

    Receptionist / Administrator - ( 240001VJ ) **Description** Stantec is working on many iconic and exciting projects and we are looking to grow our supportive and friendly administration team! If you like meeting and supporting people, being challenged with a varied and everchanging workload, have a can-do attitude and enjoy being part of a small team at...

  • Construction Administrator

    5 months ago

    Newcastle, Australia A.I.R Recruitment Full time

    **Full-time permanent position**: - **$80k-$90k + super (neg)**: - **Opportunity for career development and growth**: - **Great team environment** Our client specialises in heritage restorations across the government, commercial and residential sectors. They are recognised for their exceptional commitment to customer service and the ability to deliver...