Receptionist / Administrator

5 months ago

Newcastle, Australia Stantec Full time

Receptionist / Administrator - ( 240001VJ )

**Description**

Stantec is working on many iconic and exciting projects and we are looking to grow our supportive and friendly administration team If you like meeting and supporting people, being challenged with a varied and everchanging workload, have a can-do attitude and enjoy being part of a small team at the central hub of the office culture, we’d like to hear from you.

This role is to provide professional administrative assistance and support to the business and external clients, maintaining a high level of professionalism, confidentiality and discretion, at all times.

Primary responsibility is front of house reception, switchboard, booking meeting rooms and pool cars, event catering, keeping areas tidy, onboarding new team members, team safety, ordering PPE, stationery and kitchen needs, regular reporting and ad hoc administration tasks.

**Day to day tasks would involve**:

- Reception, switchboard, couriers
- Provide administrative support to the business
- Assist with coordination of building maintenance, office equipment requirements
- In conjunction with the Shared Services Team, assist in maintaining compliance with quality, safety and environment policies and processes including assisting with regular audits
- Help coordinate office communications, client and staff events and meetings
- Assist with the coordination of onboarding and exit checklists to ensure staffers are complying with Stantec procedures
- Ad hoc administration duties
- Support the Shared Services Team Lead to carry out relevant Health, Safety, Security & Environment (HSSE) tasks as the Office Safety and Environment Coordinator (OSEC), taking reasonable precaution to provide and maintain a safe work environment and that safe systems of work are adhered to in all offices
- Assist in ensuring staff have support, training, etc
- Complete all work in line with Stantec Core Values and in accordance with the Stantec Quality, Safety & Environment Systems and Project Quality Procedures.
- Other duties as reasonably required

**To be successful for this role you'll need**:

- Excellent communication skills
- Demonstrated experience delivering excellent administration and office management services
- Minimum 3 years experience in an administration role
- Can-do attitude
- Excellent organization and time management skills, including the ability to multi-task and prioritize work
- Intermediate knowledge of Microsoft Office, with the ability to learn new systems
- Initiative and self-starting to identify proactive opportunities in the workplace
- Strong attention to detail
- Competent level of decision making i.e. able to identify, assess, evaluate and problem solve
- Self-motivated and able to use initiative

**What we offer**

Along with a competitive salary we offer many other benefits to ensure your professional development & wellbeing is ongoing.
- Flexible part time hours (within the office environment)
- Learning and Talent Development Programs - Including Global programmes, online and on-the-job learning
- Mentoring for your own development and the opportunity to mentor others
- Career growth opportunities
- A friendly team environment, with dedicated and enthusiastic staff committed to producing high quality service and deliverables
- Salary Continuance Insurance (SCI)
- Mental Health and Wellbeing Programs
- Service Recognition Awards
- Employee Assistance Program

**About us**:
The Stantec community unites approximately 30,000 employees working in over 450 locations across six continents. Australia boasts 22 offices and nearly 3,500 staff. We collaborate across disciplines and industries to bring buildings, energy, resources, water, environmental, transport and infrastructure projects to life.

Our work from initial project concept and planning through design, construction, and commissioning begins at the intersection of community, creativity, and client relationships.
- Communities are fundamental. Whether around the corner or across the globe, they provide a foundation, a sense of place and of belonging. That's why at Stantec, we always design with community in mind._
- We care about the communities we serve—because they're our communities too. We're designers, engineers, scientists, and project managers, innovating together at the intersection of community, creativity, and client relationships._

**Culture**

Stantec is serious about healthy work-life balance, diversity, inclusion & equity, indigenous relations, innovation, community engagement, corporate sustainability, and social wellbeing. We have employee groups for women, LGBTQI, neurodiversity, and more Our employees play sport, fundraise, volunteer, learn, and have fun together.

**How to apply**:
No Agency CV’s will be accepted.

**Qualifications**

**Primary Location** : Australia-New South Wales-Newcastle

**Organization** : BC-3077 Shared Services-AU Newcastle NSW

**Employee Status** : Regular

**Job Level**

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