Operations Administrator

6 months ago

Brisbane, Australia Verbrec Limited Full time

Full time - Permanent role based in Brisbane CBD
- Flexible & dynamic team environment with salary and benefits to match
- Cutting edge engineering projects on offer in a growing ASX listed business

**About Verbrec**

With over 500 dedicated team members operating out of locations across Australia and New Zealand, Verbrec is a leading mid-tier ASX listed company (ASX: VBC) providing exceptional engineering, operations and training services across the entire asset lifecycle, with a significant focus on growth into new and existing industries.

We provide services to our clients across Australia, New Zealand, PNG and the Pacific, across the energy, infrastructure and mining sectors, to empower them to improve efficiency and capability. We take pride in our focus on safety, while driving a strong people-focused culture to make transformations toward a sustainable and smart future.

**About the role**

As Operations Administrator, you're a vital member of our Infrastructure Services team. Reporting to the Business Support Manager, your role centres on works planning, invoicing, travel coordination, reporting, training, and fleet administration, aligning with our core values - safety, teamwork, integrity, delivery and innovation.
- Administration of Maintenance Management System (MMS), maintaining accurate records and preparation of regular reports.
- Assist with maintenance works planning, including updating and distribution of weekly, monthly, and quarterly work plans.
- Creating, issuing, and closeout of work order records relating to maintenance works, equipment, vehicles, and training.
- Set up and ongoing administration of project records in integrated ERP systems, including project estimates, resource plans, and work tasks.
- Project invoicing in accordance with client specific requirements, within the monthly invoicing schedule.
- Assist in the preparation of weekly and monthly client reports.
- Logistical support of operations teams including coordination of travel and procurement requirements.
- Preparation of purchase requisitions and reconciliation of credit cards.
- Maintain relevant procedures and policy documentation. Coordination of vehicle servicing, repairs, and testing of duress alarms.
- Maintenance of equipment asset details in MMS and organisation of equipment calibrations, servicing, and repairs.
- General administrative support of Darwin office including general facilities coordination, mail/couriers, stationery, and kitchen supplies.
- Participate in internal audits and incident investigations as needed.

**About you**

To be successful in this role, you will be comfortable working autonomously and have willingness, energy and drive to do whatever it takes and to ‘think outside the box’. You will also have:

- Minimum 2 years administration experience in a similar role.
- Great time management and work planning skills, able to prioritise demands and meet deadlines.
- Attention to detail and tenacity to solve problems.
- Excellent communication and interpersonal skills with a friendly and approachable with a team player attitude.
- Intermediate MS Office Skills (MS Word, Excel, Outlook).
- Experience using a Computerised Maintenance Management System (i.e. Maintenance Connection, Maximo, MaintainX) advantageous.
- Experience using ERP finance systems and an understanding of corporate accounting processes advantageous.
- Minimum year 12 certificate or equivalent. Business Administration qualifications desirable, not mandatory.

**The new Verbrec** brand represents our evolution and continued growth by leveraging emerging techniques and technologies for the benefit of our clients. Evolution, engineered.

**Our Vision** - Meeting the future by engineering transformative solutions through full project and asset lifecycles.

**Our Promise to You** - We believe in passionate and innovative people delivering our success. We take pride in seeing our people continually develop their career opportunities and access wonderful employee benefits. We offer our people engaging and challenging work, the opportunity for personal success and, a fun and friendly culture. We are an inclusive workplace and we believe in diversity and opportunity for all.

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