Executive Assistant X 2 Vacancies

6 months ago

Footscray, Australia Greater Western Water Full time

Two EA vacancies: 1 x EA for the GM Operations & Delivery Solutions function, 1 x EA for the GM of Growth & Infrastructure function
- Both positions play key roles in supporting the leadership team for each dedicated function
- Monthly work life balance day off (if working full-time)
- AT2: From $89,264 per annum + super

**About Greater Western Water**

We’re waterand more.

GWW is a Victorian government owned water corporation that provides an essential service to some of the fastest-growing communities in Australia, stretching from Melbourne’s CBD to Lancefield in the north and Bacchus Marsh in the west. Click here to learn more

**Benefits**
- You will join a value-based organisation
- Your contribution strategically aligns to a better future of serving our community
- Your chance to be in a dynamic role within a fast-paced team within critical functions of GWW.
- We embrace flexibility and connection with a balance of on-site and WFH
- Gender neutral, 16-week parental leave available from commencement
- Monthly work life balance day off to treat yourself (if full-time)
- Free income protection and salary continuance insurance
- Gifted recognition programs
- Access to corporate health insurance deals with major providers
- Wellbeing, prayer and sensory rooms in Footscray

**The opportunity**

We are hiring two experienced Executive Assistants or Team Coordinators on a permanent basis where your contributions will make a positive impact to the community we serve. You will take initiative and a proactive approach in managing projects, reporting, and day-to-day operations within a large operational function group. You'll thrive within an agile and changing working environment to confidently handle and coordinate a diverse range of tasks for in either our Operations & Delivery Solutions (O&DS) function or the Growth & Infrastructure (G&I) function.

**About the O&DS function**

Provides safe, reliable, high quality water, sewerage and recycled water products and services to customers by efficiently operating and maintaining GWW’s water, sewerage and recycled water assets.

**About G&I function**

Builds, optimises and maintains the required infrastructure - major capital works and smaller scale infrastructure - to ensure the safe and reliable provision of water, sewerage, and recycled water services, at the right cost and the right time, for customers and communities.

**Responsibilities include**:

- Strategic Implementation: Support the GM in day-to-day operations including managing meetings, projects, reporting and taking the initiative to assist with additional tasks outside of the box.
- Information Management Receive all communications - Process communications and direct to the right area, take ownership and deliver on communications pieces and projects.
- Report co-ordination - Assist the GM and Leadership Team with the preparation of Board and Sub-Committee Papers and Business Matters. Ensure all deadlines are met for circulation and distribution of papers.
- Administration support for leadership team and business group - Attend team meetings, prepare and distribute meeting documentation in a timely manner including minutes, agendas, action lists and undertake follow ups to action items.
- Financial administration - Process invoices of behalf of business group, setting up new suppliers, raising/closing and amending of requisitions and processing of invoices; Assist Section Managers with business planning and budgets, including accruals and forecasting.
- Co-ordination and administration: Assisting Section Managers in delivering on business and strategic objectives.

**Skills and Experience**
- The right strategic mindset to want to be proactively involved in supporting the GM and the wider senior leadership team.
- You will show initiative, being able to think strategically and outside of the box to come up with solutions and strategies to support the OD&S or G&I function.
- Demonstrated experience in providing high-quality executive support at a senior level as well as administration to the wider team.
- High level of customer service orientation in dealing with internal/external stakeholders.
- Excellent communication skills including an ability to liaise effectively and tactfully with employees at all levels and deal with items of a confidential nature.
- Experience in coordinating complex work programs and ensuring adherence to key timelines.
- Excellent organisational skills, including time management, and an ability to adapt to changing priorities.
- High degree of initiative to be able to make decisions in the absence of GM, including ability to make improvements to current work practices.
- Ability to work in a high-pressure environment, remain calm and exhibit high levels of emotional intelligence.
- The ability to confidentially generate reports, including monthly board reports - this will require an intermediate level skillset of MS Office Suite.
- Have the confidence to set necessa

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