Executive Assistant

1 month ago

Footscray, Australia Greater Western Water Limited Full time
  • Support GM of Growth & Infrastructure and the senior leadership team
  • $94,700 + 11.5% super, permanent full-time, WFH & the Footscray office
  • Close to the Footscray Train station – easy commute

About Greater Western Water

We’re water… and more.

GWW is a Victorian government owned water corporation that provides an essential service to some of the fastest-growing communities in Australia, stretching from Melbourne’s CBD to Lancefield in the north and Bacchus Marsh in the west. Click here to learn more

Benefits

  • We embrace flexibility and connection with a balance of on-site and WFH.
  • Free onsite parking (subject to availability)
  • Gender neutral, 16-week parental leave
  • Monthly work life balance day off to treat yourself (if full-time)
  • Free income protection and salary continuance insurance
  • Access to corporate health insurance deals with major providers
  • Wellbeing, prayer, and sensory rooms in the Footscray and Sunbury offices

The opportunity

We now have this great opportunity available 

Be a part of exciting times at Great Western Water as we look to deliver over $3 billion worth of projects over the next 10 years see what we are working on here

As an experienced Executive Assistant, your contributions will positively impact the community we serve. Day-to-day you will provide high-level, comprehensive, confidential, and professional support to the General Manager (GM) in all aspects concerned with the efficient and successful operation of the Growth & Infrastructure (G&I) Function, including limited administration support to the wider G&I Leadership Team.

You will thrive in exceeding expectations and meeting strict deadlines, enjoy an agile, dynamic and changing working environment, have the confidence to handle and coordinate a diverse range of tasks, be proactive in resolving issues, and be an engaging communicator with compelling influential and networking skills to achieve successful outcomes.

About G&I Function

Designs, procures, builds, and maintains engineering standards for the required infrastructure – major capital works and smaller scale infrastructure – to ensure the safe and reliable provision of water, sewerage, and recycled water services, at the right cost and the right time, for customers and communities.

Don’t delay, make a splash into the water sector today, and work within a supportive, inclusive organisation

Responsibilities

  • Support the GM in day-to-day operations including diary management, coordination of meetings and other events, prioritise and arrange appointments, travel, and accommodation as required.
  • Ensure GM is well prepared for future meetings/appointments and assist in the preparation for media/other high-profile engagements.
  • Meeting management and secretariat responsibilities which includes co-ordinate papers, agenda, meetings, and minutes for all meetings required by GM (includes executive level meetings, function level team meetings and others as required).
  • Organise meetings, functions, workshops, and venues and organising as required catering, technology requirements, distribution of relevant associated meeting documentation.
  • Assist GM and Leadership Team with the preparation of Board and Sub-Committee Papers and Business Matters, ensuring all deadlines are met for circulation and distribution of papers. 
  • Review all board and committee items on behalf of the Function to ensure correct and consistent formatting and attention to detail. 
  • Preparation of Function specific reports as required by GM and Section Managers.  
  • Attend team meetings, prepare, and distribute meeting documentation in a timely manner including minutes, agendas, action lists and undertake follow up to action items.
  • Set up purchase orders and process invoices for Office of the GM as required, assist GM with expense reimbursement claims and monitor Office of the GM administration budgets.

Skills and Experience

  • Proven experience in a similar executive assistant role, proficient in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel) and SharePoint combined with high attention to detail, diligence, and accuracy.
  • Exceptional communication and engagement skills, adept at interacting with diverse internal and external stakeholders at all levels.
  • Excellent organisational skills, including time management, and the ability to adapt to changing priorities and manage complex work programs.
  • High degree of initiative, ease in building trusted working relationships, proactive approach coupled with forward-thinking, and the ability to identify process inefficiencies and implement improvements.

See yourself thrive

Our vision for GWW is Thriving People and Country. We aim to be as diverse as the communities we serve and are deeply committed to building a workplace where everybody thrives. We’re supportive, inclusive, and friendly, and value everyone for who they are and what they can bring. 

We’re seeking applicants across all cultural backgrounds, genders, and abilities, and will make reasonable adjustments as required, so please talk to us about what you need.

Applications close: Sunday 1, December 2024.

The successful candidates will be required to undergo pre-employment checks which will include reference checks, national police checks, and working rights in Australia checks.

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