Lease Administrator

2 months ago

Sydney, Australia Mirvac Full time

Mirvac's people are our most valuable asset. We are proud to have built a culture of inclusivity, innovation and collaboration, becoming a place where people genuinely want to work. Two recent accolades to reflect this are:
1 in AFR BOSS’ Best Places to Work in Property, Construction & Transport 2022
1 Company Globally for Gender Equality in Equileap's 2022 & 2023 Review
We also offer a number of competitive and unique benefits for permanent employees including:
Flexible Work Arrangements
Leadership and Professional Development Programs
Generous Parental & Partner Leave Policy
Unlimited Volunteer Leave and National Community Day
Mirvac Pride Committee
Mirvac is an Australian property group with a clearly defined purpose to 'reimagine urban life'. For over 50 years, we've dedicated ourselves to shaping Australia's urban landscape. Our evolution has been significant, growing from a small joint venture to a thriving ASX-listed property group that leads the way in sustainability, innovation, safety and placemaking.
Our Opportunity
As a Lease Administrator, you will provide efficient administration support to the Leasing and Revenue teams by preparing documentation and assisting with data entry, with a view to delivering exceptionally memorable and rewarding experiences to our tenants, operators, customers, guests, and communities. This is an end-to-end role of supporting the teams to create offers, right through to arranging internal execution and archiving of key lease documents.

**Your responsibilities will include, but not limited to**:
Ensuring the customer experience is encompassed in all aspects of the role.
Building collaborative relationships with Asset Management and Leasing/Lease Administration teams and attending meetings as required.
Accurately preparing and being accountable for Heads of Agreement (HOA) in accordance with designated timelines and agreed terms.
Managing the HOA process from acceptance of Broad Terms, by ensuring the HOA pack is issued, all documentation is executed and filed, and the information is accurately entered in Salesforce (or other nominated system).
Assisting Retail Leasing Executives and Partnership team members with the management of contacts
Ensuring all HOA documentation is completed accurately and executed in line with Mirvac procedures.
Preparing Disclosure Statements and issuing to tenants/operators in line with the Retail Leases Act.
Preparing Holdover and Vacate Notices for issuing to tenants/operators, with directive from Leasing Executive for content of such notices.
Preparation & maintenance of relevant Leasing Activity Reports.
Following up with Tenancy Delivery team, Centre Managers and Senior/Facility Managers for all relevant Lessor’s work documentation and accurate costs, as well as asset plans and individual survey plans.
Collection and verification of all documents required for LAF pack (ID, Credit Check, Company check, etc).
Your point of difference
You will have at least 2-4 years’ experience in a high-volume administrative role and previous experience in the property industry. If you have a qualification in Business, Property or Commerce coupled with commercial and financial acumen that will highly advantageous.
All of these attributes are preferred, if you think you may be the right fit for the role please still apply.

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