Lease Administrator

3 weeks ago

Sydney, Australia JLL Full time

JLL supports the Whole You, personally and professionally.

Shaping the future of real estate for a better world

At JLL, we see a Brighter Way forward for our clients, our people, our planet, and our communities. With over 200 years of real estate experience, we are, and always have been, in continual pursuit of brighter ways of working.
We bring to life see a Brighter Way in all that we do by seeking better, smarter, more innovative ways of working. We approach our work in a warmer, more optimistic, and inclusive way.

JLL is a global leader in helping clients envision where people will live, work, play, shop, and eat.

**What this opportunity involves**:
We are on the lookout for a driven graduate or administrator to join our Canberra or Sydney based team to become our new Lease Administrator on behalf of JLL with a prominent Government Account. The Lease Administrator will be responsible for efficiently supporting management in performing a diverse range of property portfolio related duties including co-ordination, reporting and management of the portfolio in line with the requirements of JLL & the Account.

**An overview of the role**:
Calculate fixed, CPI and lease events report for Property Managers on a monthly basis
Lease Abstractions into Portfolio database
Manage all Lease Administration related landlord queries
Review Landlord Invoices for accuracy and liaise with landlords
Rental reconciliations where discrepancy/arrears are apparent on all statements
Ensuring that the Vendor/Landlord details are maintained as required
Ensuring that the agreed procedures and process flows are adhered to strictly in accordance with guidelines
Ensure alignment of responsibilities and accountabilities as set within the Lease Admin RACI.
Develop a solid understanding of the lease administration and financial systems which are utilised for the specific client account
Manage various trackers for data governance and compliance
Strong knowledge of Rent Roll data and reporting and generation
Involvement in data integrity of the systems across the region and audit data from time to time
Process Landlord Adhoc payments
Daily Portfolio data entry
Complete PEGA daily tasks and lease abstractions
Compliance and audit understanding (saving of relevant lease documentation)

**Sounds like you? This is what we are looking for**:
University graduate (Real Estate, Commerce, Finance or Property Law background) OR at least 1 years of relevant work experience
Having the ability to understand and interpret commercial contracts and Rent Roll reporting (preferably real estate leases)
Australian Citizenship is required due to the Government Accounts necessity for baseline security clearance
Work strongly both independently as well as in a team
Strong knowledge of accounting and reconciliation
Experience using a property management/lease administration system and Microsoft excel reporting
Strong attention to detail
Excellent written and verbal communication skills
Advanced computer skills in Excel and data software
Positive approach/attitude to meeting internal stakeholder needs
Strong problem-solving skills.

**What you can expect from us**:
You’ll join an entrepreneurial, inclusive culture. One where the best inspire the best. Where like-minded people work naturally together to achieve great things. Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sight and imagine where JLL can take you.

As an organisation, we don’t just accept that we are a place of many different people, but we embrace it, we celebrate it, and we proactively support the needs that difference brings. JLL is committed to equal opportunity regardless of race, gender, age, sexual orientation or disability, and that is why, for more than a decade, we continue to rank among the World’s Most Ethical Companies. We are dedicated to offering veterans from all ranks and services a successful civilian career as they transition out of the military. We recognise and appreciate the skills acquired in their service careers as vital and transferable to our workforce.

Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

About JLL
- We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create

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