Personal Assistant and Administration Assistant

4 months ago

Melbourne, Australia Alfred Health Full time

**Alfred Health**

Alfred Health is a leader in health care delivery, improvement, research and education. We are the main provider of health services to people living in the inner southeast suburbs of Melbourne, from ambulatory to inpatient and home and community-based services.
- **Permanent position**:

- ** Full time (80 hours per fortnight)**:

- ** Managers and Administrative Worker Grade 3 Level 1 (HS3)**:

- ** Alfred Health location**:

- ** Great staff benefits**

**The Department**

The Alfred hospital Intensive Care Unit is one of Australia's leading Intensive Care Units, admitting approximately 3,000 patients per annum. It is a 60 bedded ICU employing in excess of 550 nurses. It is a university attached quaternary referral centre, providing State Services for heart & lung transplantation (including paediatric lung transplantation), artificial heart technology, extra-corporeal membrane oxygenation (ECMO), burns and hyperbaric medicine.

**The Role**

The Personal Assistant is responsible for providing administrative and secretarial support to the Associate Director of Intensive Care and Hyperbaric Nursing, the Nurse Manager (Workforce & Operations) and Nurse Manager (Quality & Risk) within the Intensive Care and Hyperbaric Unit. The position is the initial contact for enquiries, diary management, meeting coordination, assisting, and performing other duties as directed.

**Qualifications and Experience Required**
- Outstanding inter-personal skills, experience in liaising and meeting with executives and other professionals of all levels, strong communication skills; both written and verbal.
- Strong organisational & time management skills with the ability to perform and prioritise multiple tasks seamlessly with a high level of efficiency and excellent attention to detail.
- Proficient in the use of current databases for literature searches.
- Proven ability in a similar environment, preferably at an Executive level, where highly developed and mature organisational and prioritisation skills are required, as well as proficiency in a wide range of administrative support skills.
- Demonstrated integrity and a proven ability to maintain confidentiality.
- Demonstrated initiative and the ability to determine work priorities and meet tight deadlines with mínimal guidance and supervision.
- Ability to assess the importance and urgency of issues as they arise and bring to the attention of those whom you support as appropriate to ensure a timely response.
- A demonstrated ability to show initiative, improve systems and processes.
- Self-direction and ability to work independently.
- An effective team member, contributing strongly to achieve department goals.
- An effective team player with a flexible attitude who works well with others to achieve goals.

**Staff Benefits**
- Generous salary packaging and novated leasing are available through Maxxia
- Access to health and wellbeing incentives
- Discounted health insurance

**Applications close 11pm AEST, Sunday 15th September 2024.**

Alfred Health is an equal opportunity employer and is committed to attracting and retaining a diverse workforce that reflects the community we serve. Applications from Aboriginal and Torres Strait Islanders are encouraged.

In accordance with the Health Minister's Covid-19 Mandatory Vaccination Order, all Alfred Health employees are required to be fully vaccinated (3 doses) for COVID-19 or hold an acceptable medical exemption. Furthermore, in accordance with the Health Services Amendment (Mandatory Vaccination of Healthcare Workers) Act 2020, health care workers in Category A or B roles (as determined by the department’s risk ratings) are required to be vaccinated against influenza or hold an acceptable medical exemption.

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