Facilities Coordinator

4 months ago

Sydney, Australia Industrial Light & Magic Full time

**Your role?**

We are looking for a Facilities Coordinator who will assist the Facilities Manager and Assistant Facilities Manager with the overall smooth running of the ILM Sydney studio and facilities.

We are looking for an enthusiastic individual with exceptional organisational skills, who is a Team player and strives to maximize the team/department performance.

**What will you be doing?**

On any given day you will work closely with all areas of the business including Technology, Talent, HR and Finance Teams. Key areas the role will include, but are not limited to;
- Supervises the Studio Runners tasks
- Escalation point for the Runner and day to day Facilities issues in the studio
- Assists with updates to Facilities Intranet Pages
- Assists with managing staff / social events and screenings along with the facilities team
- Proactively manages the day to day maintenance, communicating and managing issues with contractors and suppliers as required.
- Manages the First Aid and Fire Wardens, ensuring training is up to date
- Works with the Assistant Facilities Manager in managing the desk booking tool, ensuring that the requirements of the Executive Producers and Talent Managers on shows, departments and production are met.
- Responsible for the aesthetics of the studio working with Facilities Manager and Assistant Facilities Manager
- Manages new starters liaising with internal departments accordingly.
- Manages incoming and outgoing mail and couriers
- All other duties as required.

**To be a contributing member of this team, you will have a mix of these skills**:

- Minimum 1 year in a similar role
- Excellent communication skills
- Ability to be flexible with work schedule
- Enthusiastic self-starter with exceptional organization skills
- Ability to manage time effectively and continually re-prioritise tasks
- Detailed and methodical approach to troubleshooting and resolving issues
- Team player who will strive to maximize team/department performance

JoinILM

At Lucasfilm/ILM we believe that diversity, inclusion and belonging are integral to our company. We are at our best when our people at all levels reflect the vast life experiences of our audiences, and we thrive when ideas and decisions from all are valued and represented. If you are passionate about the role, but don't fit every criteria of the posting, we encourage you to still apply. We want to hear your story.

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