Executive Assistant to The Finance Director

6 months ago

Melbourne, Australia Aurecon Group Full time

Want to bring ideas to life?

You’re in the right place. If you’re looking for a fresh challenge, why choose Aurecon? It comes down to one, crucial question. What kind of world do you want to create for the next generation? Truth is, the decisions being made right now will determine the future of everything - from the local community to the entire planet. One of those decisions is: who do you decide to work for?

How will your ideas contribute to shaping what’s next?

As an Executive Assistant you will provide administrative expertise and coordinate activities to support our award-winning Finance team based in Melbourne. This role is available as Job Share, Part Time or Full Time employment Your role will include:

- Diary management; coordination of meetings, workshops, team events & travel; preparing expense claims.
- Coordination of finance strategy deliverables; assist project manage the numerous actions; enable an effective, demonstrable progress culture.
- Coordination of the Health, Safety & Wellbeing leadership compliance actions and activities
- Coordinate and continuously improve Finance content on the intranet.
- Create and maintain Finance SharePoint and folder structures.
- Coordination of ongoing tasks such as Internal Audit actions, Finance shared service transition actions, working capital actions & finance-IT initiatives
- Coordination of recruitment, onboarding, induction, probation, offboarding process & activities across the Finance team
- Support the wider Finance leadership team with any other administrative tasks.

How will your future be shaped by us?

Joining Aurecon means you’ll be at the award-winning edge of innovation and sustainability. AFR ranked us Top 5 among sustainability leaders and Top 3 of all innovative companies in professional services. One Consult awarded us an innovative design award. Plus, we were Consult Australia’s large firm of the year.

You really can bring your whole self to work and be confident your voice will be heard. We don’t just claim we’re inclusive and innovative, as proven by the independent awards and accreditations we’ve gained. We’ve been recognised for our innovation culture, gender equality and our LGBTI+ inclusion. Plus, we have a robust Reconciliation Action Plan - our fourth edition since 2014.

On a personal level you’ll have access to flexible work hours, remote work, working holidays, part-time and job share options. You’ll continue to grow, thanks to learning and development opportunities that further your eminence, leadership, and professional accreditations. Outside of work, you’ll be further supported with competitive paid parental leave, cultural public holiday swaps, plus wellbeing support programmes.

What are we looking for from you?

You’ll have a genuine passion for re-imagining problems and continuous learning to help shape the future.

We value that each of our team members brings something different to Aurecon. We look for people who have had a broad range of experiences throughout their career and can demonstrate how they have worked as part of a team to bring ideas to life.

As well as experience in a similar role:

- Prior experience supporting a Finance team.
- Strong administration and coordination skills
- Exceptional attention to detail and highly organised
- Superb organisational and time management skills
- Stakeholder management with excellent interpersonal, written, presentation and verbal communication skills.
- Advanced skills within the Microsoft Office Suite including SharePoint.

Who is Aurecon?

Aurecon’s strength has always been our people. It’s our people who build our shared purpose and bring ideas to life. It’s our people who imagine and co-create with our clients a better future for people and the planet. Of course, you’ll probably know lots of our award-winning projects. The new Allianz Stadium in Sydney? That was us. Tāmaki Regeneration in Auckland? That was us too. And the Tseung Kwan O Interchange in Hong Kong? You guessed it, us. So, when you join us, you’ll be joining a community working together to tackle some of the world’s most complex challenges.

Ready to bring ideas to life?

Then please apply. Remember, it’s you and how you bring ideas to life which are important. Your background, unique needs and individuality will be valued. Visit our website to learn more at

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