Executive Assistant

5 months ago

Melbourne, Australia The Royal Women's Hospital Full time

Location: Melbourne | Northern Metropolitan

Job type: Not provided

Organisation: The Royal Women's Hospital

**Salary**: Salary not specified

Occupation: Administration/Secretarial, Communications, Marketing and Media, Finance, Human Resources, IT and Telecommunications, Information Management

Reference: 25277
- **Full time ongoing role**:

- ** Parkville location, with multiple public transport options available**
- ** Salary Range $72,800 - $80,709 + salary packaging + super + 5 weeks annual leave**

The Royal Women’s Hospital is Australia’s first and most trusted tertiary hospital dedicated to improving the health and wellbeing of women and newborns, offering specialised services within maternity, neonatal and women’s health. Our goal is to be the best place to work, learn and contribute, and to provide exceptional experiences for our patients and consumers.

**About the Department**

The Executive Team provides functional and clinical leadership for the Women's. The Executive Support Team supports the Executive Leadership Team with a variety of activities, from critical analysis and synthesis of information to business administration and personal assistance.

**About the role**

As an Executive Assistance you will provide expert support to a portfolio of Directors. A regular day will see you undertake activities such as:

- Developing and distributing of a variety of professional correspondence, both internally to staff or stakeholders or to external suppliers or contacts. This may take the form of documents such as, but not limited to memos, professional letters, bulletins, agreements
- Maintaining effective standardised systems to manage Director workflow including daily creation of briefing folders containing activities and all relevant material and tasks required for that day
- Organising and administering meetings / committees / events/ lectures including booking venues, inviting attendees, preparing agendas and taking accurate minutes
- Sourcing data from internal and external providers, including documentation and presentation of findings in a clear and effective format which may include graphic representation and reporting

**About you**

You will be someone with excellent communication and interpersonal skills, including the ability to rapidly build and maintain strong, collaborative working relationships with a diverse range of stakeholders. You’ll maintain a high level of integrity, professionalism and confidentiality?with ease, and be comfortable operating both within a team environment and autonomously.

You’ll bring with you:

- Demonstrated experience working as an Executive Assistance to an Executive Management Team?
- Advanced computer skills including the MS Office suite, and strong writing, editing, and proofreading skills??
- Highly developed organisational skills with the ability to manage a range of tasks with competing priorities and tight timelines??
- Expertise in organising meetings and events for Executive Management including minute taking with proficient and accurate typing ability

**Our benefits**

At the Women’s you will enjoy a culture that is collaborative, supportive and passionate about learning. We have a strong sense of purpose, and engage in meaningful work every day. We offer our people a range of rewarding benefits, including:

- $11,660 in salary packaging benefits, for living expenses, meals and holiday accommodation
- A suite of wellness initiatives designed to support you, including discounted financial, lifestyle and health options, and a comprehensive wellbeing program
- Public transport options at our doorstep and end of journey facilities for cyclists
- Onsite childcare centre and breastfeeding rooms
- Mentoring, learning and career development opportunities
- Five weeks annual leave, monthly ADO’s and purchased leave options

**Inclusion and belonging**

**Join us

  • High-Level Executive Support Specialist

    4 weeks ago

    Melbourne, Victoria, Australia Executive Entourage Full time

    Company OverviewExecutive Entourage is a premium boutique recruitment agency dedicated to connecting elite professionals with high-end business opportunities.Job SummaryWe are seeking an experienced Senior Executive Assistant to join our client's dynamic team in Melbourne. As the CEO's right-hand support, you will be responsible for managing schedules,...

  • Performance Executive

    6 months ago

    Melbourne, Australia Six Degrees Executive Full time

    Location: - Melbourne- Job Type: - Permanent- Salary: - $94350 per annum- Contact: - Navia Krishna**About the role**: *** Six Degrees Executive is pleased to announce a strategic partnership with an innovative Media agency. We present a unique opportunity for an experienced Performance Executive to join our ranks. With a legacy spanning over a decade, our...

  • Executive Assistant

    6 months ago

    Melbourne, Australia Launch Recruitment Full time

    APS 5 opportunity - pay across the band - WFH flexibility available - Flexible start date Launch Recruitment has established relationships across federal government agencies. As such, we have been engaged to assist in the sourcing an experienced APS5 level Executive Assistant for one of the fastest growing departments in Canberra. This role will be...

  • Executive Assistant

    1 month ago

    Melbourne, Australia KordaMentha Full time

    Administration/Support/Service | Closing Date: 08/12/2024 KordaMentha is an advisory and investment firm helping clients to grow, protect and recover value. With an expansive team of 450 specialists across the Asia-Pacific region, our diversity is our strength. The Office Support team is a group of professional individuals with experience in executive...

  • Executive Assistant

    8 months ago

    Melbourne, Australia Sharp & Carter Full time

    SUPER flexible working | A fun, dynamic and inclusive team! - Highly varied role including projects & events | Work with a team of EA's - Competitive salary and excellent perks | Progressive organisation **About the role**: This is a unique and challenging role that supports two Executives! The purpose of the Executive Assistant is to provide...

  • Executive Assistant

    6 months ago

    Melbourne, Australia Charterhouse Full time

    Executive Assistant | Boutique Financial Services Firm Executive Assistant supporting 4 Executive Directors, working for a Boutique Financial Services Firm - **Executive Assistant**: - **Boutique management firm**: - **Flexible working environment** - Join this leading financial services firm where you will be supporting 4 Executive Directors to assist on...

  • Executive Assistant

    3 weeks ago

    Melbourne, Australia Launch Recruitment Full time

    Are you an organised and detail-oriented professional seeking an exciting opportunity to support top-level executives? Our client is currently looking for a dynamic, immediately available Executive Assistant to join them on a 3-month contract with view to permanent.As an Executive Assistant, you will play a pivotal role in ensuring the smooth operation...

  • Executive Assistant

    6 months ago

    Melbourne, Australia HAYS Full time

    Executive Assistant - 6-month fixed term contract - Not for Profit in Melbourne's South East **Your new company** The organisation operates as one of the six Primary Health Networks in Victoria, Australia. Its primary mission is to enhance primary healthcare services for approximately 1.5 million residents in the south-eastern Melbourne region. Funded...

  • Executive Assistant

    6 months ago

    Melbourne, Australia Crown Melbourne Full time

    (**Job Number**: MEL15510) **Executive Assistant** **Crown Melbourne** At Crown, our overall success is achieved through a combined team effort, therefore we strive to provide opportunities for our employees to learn, grow and thrive in a positive and supportive work environment which embraces diversity and inclusiveness. Crown is “a world of...

  • Executive Assistant

    6 months ago

    Melbourne, Australia APRA Full time

    Executive Assistant **The role** You will have the opportunity to work with one of our Executive Board Members and provide coverage across our business support function to our Senior Executive Leaders within our Melbourne office. The APRA Executive Board Members' Executive Assistants operate seamlessly as a team so the APRA Members can deliver on APRA's...

  • Executive Assistant

    6 months ago

    Melbourne, Australia Bell People Consultants Full time

    Global FMCG Organisation - Contract Opportunity - Start ASAP - Inner Melbourne Location **About the Company** Our client is one of the world’s leading global FMCG manufacturers and is well known for their operational excellence, passion for innovation and Australian household name. An opportunity has now arisen for an Executive Assistant on a contract...

  • Executive Assistant

    6 months ago

    Melbourne, Australia Australian Government - Department of Climate Change, Energy, the Environment and Water Full time

    APS 4 - $72,002 - $78,386 - Information and Communications Technology - Melbourne - VIC - Join a growing team that is leading the transformation of DCCEEW ICT - Flexibility to provide work life balance - Development opportunities and a dynamic environment **Who we are** The ICT Operational Services and Infrastructure Branch is responsible for the delivery...

  • Executive Assistant

    1 month ago

    Melbourne, Australia KordaMentha Full time

    KordaMentha is an advisory and investment firm helping clients to grow, protect and recover value.  With an expansive team of 450 specialists across the Asia-Pacific region, our diversity is our strength.    The Office Support team is a group of professional individuals with experience in executive support, office support and reception.  We work in a...

  • Executive Assistant

    6 months ago

    Melbourne, Australia Boston Consulting Group Full time

    **WHAT YOU'LL DO**: Due to a period of upcoming leave, we're recruiting an Executive Assistant (EA) on a 6 month fixed-term contract. As a solution-oriented, driven Executive Assistant (EA) you’ll work with mínimal direction to support several Partners & MDPs. You will proactively assume responsibility for your stakeholders’ agendas, prioritizing...

  • Executive Assistant

    8 months ago

    Melbourne, Australia Sharp & Carter Full time

    Immediate start | Docklands location Parking spot provided - Support Executives within the Transforation & Technology Team - Work with a team of high performing Executive Assistants! **About the role** This is a fantastic opportunity for an experienced and professional Executive Assistant/Team Assistant/Personal Assistant to join a well established...

  • Digital Marketing Executive

    7 months ago

    Melbourne, Australia Six Degrees Executive Full time

    Location: - Melbourne- Job Type: - Permanent- Salary: - Competitive- Contact: - Nicole Cooke Are you a passionate digital marketing strategist with a knack for creating compelling campaigns? We're on the hunt for a creative and data-driven individual to take the lead in conceiving, planning, and executing innovative digital marketing initiatives that will...

  • Executive Assistant

    6 months ago

    Melbourne, Australia Australian Prudential Regulation Authority (APRA) Full time

    **The role** You will have the opportunity to work with one of our Executive Board Members and provide coverage across our business support function to our Senior Executive Leaders within our Melbourne office. The APRA Executive Board Members’ Executive Assistants operate seamlessly as a team so the APRA Members can deliver on APRA’s mandate. While the...

  • Executive Assistant to The Executive Director

    6 months ago

    Melbourne, Australia Charterhouse Full time

    Executive Assistant to the Executive Director Education body | Offices based on the city’s fringe | Supporting the Executive Director | Full-time | $90 - $100,000 + super + benefits - **CBD fringe location | Tram stop right outside + 5 min walk to train station**: - **Education governing body**: - **Be a proactive support to the Executive Director |...

  • Executive Assistant

    1 month ago

    Melbourne, Australia Hudson Australia Full time

    This pay rate is inclusive of mandatory 25% casual loading Flexhive by Hudson is seeking experienced and reliable Executive Assistants (EAs) to provide high-level support across various Victorian State Government departments. If you're ready to make a real impact, working with some of the most respected agencies in the public sector, we want to hear from...

  • Executive Assistant

    6 months ago

    Melbourne, Australia McMillan Shakespeare Full time

    The McMillan Shakespeare Group (MMS) is a trusted provider of salary packaging, novated leasing, disability plan management and support co-ordination, asset management and related financial products and services. From our origins in 1988 when we created Australia’s salary packaging industry to today, MMS has a proud history of innovation and exceptional...