Receptionist and Administration Support

3 weeks ago

Melbourne, Victoria, Australia Ray White Full time
Overview

Ray White Altona is Hobsons Bay. We are the leading real estate practice, backed by Australasia's largest family-owned network. Our reputation has been built on trust, performance, and service excellence. We're looking for an outstanding Receptionist & Administrator to be the face and voice of our business. The first conversation, the first smile, the first impression—you're responsible for making clients feel welcomed and supported. We're seeking a professional who can carry our brand in their presence, tone, and actions, and who thrives in a high-performance environment.

Core Responsibilities

  • Warmly greeting all clients, guests, and tradespeople—setting a premium tone from the moment they arrive
  • Answering, screening, and directing phone calls efficiently and with polish
  • Coordinating incoming and outgoing mail, deliveries, and daily office logistics
  • Managing key systems such as database entries, appointment scheduling, meeting rooms, and team communications
  • Supporting the sales and property management teams with general administration
  • Maintaining a presentable, organised and professional front office space
  • Contributing to team culture through consistency, reliability, and a solutions-focused mindset

We're Looking For

  • Outstanding verbal and written communication skills
  • Professional presentation and a naturally warm, confident manner
  • Strong attention to detail and ability to juggle multiple tasks calmly and effectively
  • A hunger to learn, grow and contribute meaningfully to a thriving team
  • Experience in real estate, property, reception, retail or corporate administration will be highly regarded

Why Ray White Altona?

This is your foot in the door to a career in real estate with the #1 agency in the area. You'll be coached and supported by senior leadership and have access to training through the Ray White network. The right person will be valued, challenged, and given real opportunities to progress.

Job Details
  • Seniority level: Entry level
  • Employment type: Full-time
  • Job function: Administrative

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