Administration Coordinator

2 weeks ago

Melbourne, Victoria, Australia The Royal Children's Hospital Full time

Join to apply for the Administration Coordinator - Cardiology role at The Royal Children's Hospital

1 day ago Be among the first 25 applicants

Join to apply for the Administration Coordinator - Cardiology role at The Royal Children's Hospital

Get AI-powered advice on this job and more exclusive features.

The Hospital

The Royal Children's Hospital's (RCH) Vision is "A world where all kids thrive".

The Hospital

The Royal Children's Hospital's (RCH) Vision is "A world where all kids thrive".

RCH is a cornerstone member of the Melbourne Children's Campus, partnering with Murdoch Children's Research Institute, The University of Melbourne Department of Paediatrics and The Royal Children's Hospital Foundation.

RCH has cared for the children and young people of Victoria for more than 150 years since it was founded in 1870. A full range of paediatrics and adolescent health services are provided plus tertiary and quaternary care for the most critically ill and medically complex patients in Victoria, Tasmania, southern NSW and other states around Australia and overseas. The Hospital has more than 6,000 staff, a budget of $850M, 12 wards and 350 beds. Annually, the RCH has 300,000+ Specialist Clinic appointments, 90,000+ Emergency Department presentations and 20,000 elective surgeries.

The RCH is committed to the Child Safe Standards .

RCH enjoys high employee engagement and is committed to staff safety and a positive culture through enactment of our Compact.

For further Information on RCH is available here .

About The Role

This is a Permanent Full Time ongoing position within the Cardiology department. Together with a team of cardiologists, cardiac physiologists, nurses and other administrative personnel, you will contribute to the efficient and effective functioning of the Cardiology Department, by providing high level administrative support and excellence in customer service and quality standards.

What You'll Achieve

  • You will build and maintain working relationships with key internal and external stakeholders to ensure streamlined,accurate and timely administration
  • You will provide confidential administration support including diary management and correspondence assistance for six consultants
  • You will coordinate all aspects of Outreach Clinics for 35 - 40 clinics per year including liaising with centres, consultant travel and patient lists
  • In consultation with consultants, you will manage end to end process for catheter surgery bookings

Your Skills And Experience
  • Several years' experience in a similar hospital administration role
  • Ability to provide confidential administrative support at a senior level and to develop innovative solutions to administrative issues
  • Excellent time management, prioritising, and organisational skills with the ability to balance competing demands and conflicting priorities.
  • Advanced proficiency utilising Microsoft Office 365
  • Experience using hospital administration systems, EPIC, IBA, Cardio base
  • Knowledge in medical terminology and referral processes for patient management

If this sounds like you, click here to view the position description.

For more information about this position please contact Administrative Coordinator Cheryl Seenyen - Cheryl.seenyen@rch.org.au

What We Offer
  • Salary Packaging – Increase your take home pay
  • Parkville location and close to public transport
  • Discounted on-site car parking

Other Requirements
  • Current National Criminal Record Check, or willing to obtain
  • Valid Working with Children Check
  • Compliance with RCHs "Staff Immunisation - Prevention of Vaccine Preventable Diseases" procedure

Application process

To apply, you will need a resume and a tailored cover letter outlining your skills, experience, and suitability for the position in line withthe requirements of the position description. Shortlisting for this position will commence immediately, we encourage you to apply promptly

Why work at the RCH?

RCH enjoys high employee engagement and is committed to staff safety and a positive culture through enactment of our Compact. We offer the opportunity to work in world-class facilities, surrounded by Royal Park and only a short tram trip from the heart of Melbourne city.

We also offer discounted staff parking, salary packaging, and an award-winning health and wellbeing program.

The RCH is committed to a diverse and inclusive workforce. We encourage applications from Aboriginal and Torres Strait Islander people, people from culturally and/or linguistically diverse background, all members of the LGBTQI community and people with disability.

It is a requirement of your employment that you be fully vaccinated against Covid-19, and Influenza annually for Category A and B roles, in compliance with any public health orders in place at the relevant time, unless you have a medical exception in line with those public health orders, which has been accepted by The Royal Children's Hospital. Applicants will be required to provide their Australian Government Immunisation History Statement, it is a requirement of the RCH to collect, record and hold vaccination information.

It is also a requirement of your employment that you comply with any direction given by The Royal Children's Hospital that you be vaccinated against, or prove immunity to, any other disease, unless you have a relevant exemption

Are you ready to join our team?

Apply online by clicking on the "Apply" button

Applications close in 26 August 2025Seniority level
  • Seniority levelNot Applicable
Employment type
  • Employment typeFull-time
Job function
  • Job functionAdministrative
  • IndustriesHospitals and Health Care

Referrals increase your chances of interviewing at The Royal Children's Hospital by 2x

Get notified about new Administrative Coordinator jobs in Melbourne, Victoria, Australia.

Melbourne, Victoria, Australia 2 weeks ago

Melbourne, Victoria, Australia 6 months ago

Personal & Team Assistant - 12-month contract

Richmond, Victoria, Australia 3 weeks ago

Melbourne, Victoria, Australia 1 week ago

Melbourne, Victoria, Australia 12 hours ago

Melbourne, Victoria, Australia 2 weeks ago

Melbourne, Victoria, Australia 2 weeks ago

South Melbourne, Victoria, Australia 2 days ago

Melbourne, Victoria, Australia 1 week ago

Melbourne, Victoria, Australia 22 hours ago

Melbourne, Victoria, Australia 2 weeks ago

Melbourne, Victoria, Australia 2 years ago

Melbourne, Victoria, Australia 2 days ago

Melbourne, Victoria, Australia 42 minutes ago

Melbourne, Victoria, Australia 3 weeks ago

Melbourne, Victoria, Australia A$85,000.00-A$95,000.00 3 hours ago

South Melbourne, Victoria, Australia 1 month ago

Executive Assistant / Personal Assistant

Melbourne, Victoria, Australia 3 weeks ago

Melbourne, Victoria, Australia 5 days ago

Melbourne, Victoria, Australia 5 days ago

Melbourne, Victoria, Australia 2 weeks ago

Executive Assistant / Personal AssistantEA & Business Support Coordinator - Fixed Term

Melbourne, Victoria, Australia 1 week ago

Melbourne, Victoria, Australia 11 months ago

Melbourne, Victoria, Australia 1 week ago

Carlton, Victoria, Australia A$60,000.00-A$65,000.00 1 week ago

Docklands, Victoria, Australia 18 hours ago

Melbourne, Victoria, Australia 1 week ago

Melbourne, Victoria, Australia 3 weeks ago

Melbourne, Victoria, Australia 3 weeks ago

Melbourne, Victoria, Australia 3 weeks ago

Mulgrave, Victoria, Australia 2 weeks ago

Melbourne, Victoria, Australia 2 weeks ago

We're unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.

#J-18808-Ljbffr

  • Administrative Coordinator

    2 weeks ago

    Melbourne, Victoria, Australia beBeeOrganisation Full time $85,000 - $115,000

    Office Management RoleThis is an exciting opportunity to join a national not-for-profit organisation as an Office Manager. The successful candidate will be responsible for overseeing daily operations, providing high-level administrative coordination and supporting the CEO and broader team.The ideal candidate will have demonstrated experience in office...

  • Administrative Coordinator

    6 hours ago

    Melbourne, Victoria, Australia beBeeAdministration Full time $70,000 - $87,000

    Job DescriptionAs a key member of our administrative team, you will provide professional support and assistance to the business and external clients. Your primary responsibility will be front of house reception, answering phones, booking meeting rooms, event catering, and maintaining a clean and organized workspace.You will also be responsible for providing...

  • Administrative Coordinator

    2 weeks ago

    Melbourne, Victoria, Australia beBeeAdministration Full time $80,000 - $90,000

    Job Overview:We are seeking a highly skilled and motivated Administrative Coordinator to join our team on a part-time basis. As an Administrative Coordinator, you will play a key role in ensuring our patients have a positive experience during their care.This is a part-time role - 3 days per week working shifts (Wednesday, Thursday and Fridays) with no...

  • Administrative Coordinator

    2 weeks ago

    Melbourne, Victoria, Australia beBeeAdministration Full time $80,000 - $95,000

    Job Overview:We are seeking a highly organized and detail-oriented individual to join our team as an Administrator. The successful candidate will be responsible for providing administrative support, coordinating office operations, and ensuring the smooth running of day-to-day activities.About the Role:Act as the main point of contact for all admin-related...

  • Administrative Coordinator

    2 weeks ago

    Melbourne, Victoria, Australia beBeeCommunity Full time $74,303 - $79,454

    Job Title:Centre Operations CoordinatorAbout the Role:This is a key opportunity to join our dynamic Community Hubs team, providing high-level administrative support and contributing to overall day-to-day operations.The successful candidate will provide high-level administration support to the Southern Cluster community hubs, maintaining statistics,...

  • Administrative Coordinator

    4 hours ago

    Melbourne, Victoria, Australia beBeeAdministration Full time $68,825 - $84,595

    Job Title:Administrative CoordinatorRole Description:The Administrative Coordinator will support the day-to-day function of outpatient clinics, ensuring a professional and responsive service to patients, carers, and healthcare professionals. Key responsibilities include reception and patient inquiries, clinic preparation, electronic appointment scheduling,...

  • Administrative Coordinator

    1 day ago

    Melbourne, Victoria, Australia beBeeAdministrative Full time

    Job DescriptionWe are seeking a highly organized and detail-oriented individual to join our team as an Administrative Coordinator. Reporting to the Poultry Manager, you will play a key role in ensuring the smooth operation of daily tasks, managing confidential documents, and maintaining clear communication with stakeholders.This is a fantastic opportunity...

  • Administration Coordinator

    4 weeks ago

    Melbourne, Victoria, Australia Treasury Wine Estates Full time

    Join to apply for the Administration Coordinator role at Treasury Wine Estates1 day ago Be among the first 25 applicantsJoin to apply for the Administration Coordinator role at Treasury Wine EstatesAbout usTreasury Wine Estates (TWE) is one of the world's largest wine companies. At TWE we are led everyday by our purpose, Boldly Cultivating. We are boldly...

  • Administration Coordinator

    2 weeks ago

    Melbourne, Victoria, Australia Treasury Wine Estates Full time

    Join to apply for the Administration Coordinator role at Treasury Wine Estates1 day ago Be among the first 25 applicantsJoin to apply for the Administration Coordinator role at Treasury Wine EstatesAbout usTreasury Wine Estates (TWE) is one of the world's largest wine companies. At TWE we are led everyday by our purpose, Boldly Cultivating. We are boldly...

  • Business Administration Coordinator

    2 weeks ago

    Melbourne, Victoria, Australia Hearth Support Services Full time

    Hearth is a registered NDIS and TAC disability support services provider. Our mission is to be a driving force for change in the sector, improving quality of life outcomes for people with disability. We pride ourselves on delivering innovative, person-centred care and creating a workplace built on respect, growth, and support.At Hearth, we are known for:-...