Business Administration Coordinator

2 weeks ago

Melbourne, Victoria, Australia Hearth Support Services Full time
Hearth is a registered NDIS and TAC disability support services provider. Our mission is to be a driving force for change in the sector, improving quality of life outcomes for people with disability. We pride ourselves on delivering innovative, person-centred care and creating a workplace built on respect, growth, and support.

At Hearth, we are known for:

- Our unwavering commitment to delivering better service and quality outcomes for our participants
- Innovative support practices that go beyond industry standards.
- Building a sustainable and great place to work through mutual respect and development.

The Role

We are seeking a Business Administration Coordinator to provide high-level administrative support to our Leadership Team and ensure the smooth day-to-day running of our offices. This role is ideal for someone who thrives in a fast-paced environment, enjoys managing multiple priorities, and takes pride in creating efficient and supportive systems.

As the Business Administration Coordinator, you will:

- Provide comprehensive administrative support to the CEO, COO, and Leadership Team.
- Prepare agendas, take minutes, and coordinate follow-up for meetings.
- Draft, proofread, and format reports, correspondence, and presentations.
- Oversee office operations, supplies, and vendor relationships.
- Coordinate internal staff events and engagement activities.
- Act as Return to Work Coordinator (training provided if needed).
- Support People & Culture administration including onboarding, offboarding, employee records, and engagement initiatives.
- Assist with learning & development coordination and administration.

About You

To succeed in this role, you will bring:

- 3+ years' experience in administration, office management, or executive support.
- Excellent organisational and time management skills.
- Strong written and verbal communication skills.
- High levels of discretion, professionalism, and attention to detail.
- Proficiency with Microsoft Office, Teams, and calendar/email systems.
- A proactive, solutions-focused mindset and the ability to work independently and collaboratively.

Desirable:

- Certificate IV/Diploma in Business Administration, Management, or related field.
- Experience in HR or recruitment administration.
- Knowledge of Return to Work Coordinator responsibilities (or willingness to train).

- NDIS Worker Screening Check (or willingness to obtain).

- Employee Working with Children Check. (or willingness to obtain).
- Current Driver's Licence and access to own car.
- Valid Australian working rights.

Why Join Us?

At Hearth, you'll be part of a team that's committed to making a real difference in the lives of people with disability, while also being supported to grow in your own career. We offer a collaborative, values-driven environment where your initiative and contributions are valued

How to Apply

If this sounds like the right role for you, we'd love to hear from you. Please submit your resume and a brief cover letter outlining your experience and why you'd like to join Hearth.

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