Administrative Coordinator

2 weeks ago

Melbourne, Victoria, Australia beBeeAdministration Full time $80,000 - $95,000

Job Overview:

We are seeking a highly organized and detail-oriented individual to join our team as an Administrator. The successful candidate will be responsible for providing administrative support, coordinating office operations, and ensuring the smooth running of day-to-day activities.

About the Role:

  • Act as the main point of contact for all admin-related enquiries, interfacing with various teams and departments as required.
  • Coordinate and support new project filing, setting up project folders and MS Teams, and other tasks as necessary.
  • Provide administrative support for printing, photocopying, and general correspondence, including letters, reports, and other documents.
  • Assist the team with basic IT requests and queries, including troubleshooting meeting room IT/AV equipment in conjunction with the local IT team or service desk.
  • Manage and book staff travel arrangements, maintaining cost-effectiveness and ensuring timely requests.
  • Coordinate staff meetings, including room bookings, IT/AV equipment, catering, and ancillary items.
  • Undertake ad hoc tasks to support business operations.

Key Responsibilities:

  • Preboard and onboard new employees, ensuring all activities are actioned and new staff have a smooth first day.
  • Coordinate exit interviews and arrange for the return of company property.

Requirements:

  • Professionally qualified in a relevant field.
  • 1-2 years' experience working in finance or business administration, preferably in consulting services within the property and construction industry.
  • Intermediate user or above Microsoft Teams, SharePoint, and Office Suite (PowerPoint, Word, Excel).
  • Proficient knowledge of Microsoft D365 required.
  • Familiarity with internal systems and processes expected.

What We Offer:

We're an equal opportunities employer and welcome applications from all suitably qualified candidates. Please note that it's against our policy for candidates to pay any fee in relation to our recruitment process.

Contact Information:

Please apply through our website or email your resume and cover letter to [insert email].

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