Business Manager Position

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Good Shepherd Christian School Limited is a private school and you will be responsible for the financial management of all school activities and the accessing of available commonwealth and commercial financing to facilitate the strategic objectives of the school.

Primary Responsibilities

• To ensure that the financial systems are adequate and operational to record and report on the financial performance of the school.

• To manage the daily financial and processing functions, cash flow management, and tax compliance matters.

• To process the fortnightly payroll for the school and ensure that all payroll liabilities and obligations are correctly recorded and discharged.

• Providing monthly financial reports to the board on the performance of the school and commenting on the variances to budgets.

• Formulating and developing all business operating budgets, grant funding estimates, and capital expenditure submissions.

• To assist the Principal and team in developing business opportunities and strategies to ensure the school achieves its strategic growth targets, goals and objectives.

• To coordinate and assist the Principal in the development of the school budget and forecasting processes and presenting it to the board.

• Ensuring that the grant funding available to the school is correctly received and used in the operation of the school activities.

• To enforce strict adherence to Company Policies and Procedures

REPORTING STRUCTURE

This position reports to the Principal of the school.

PRIMARY FUNCTIONS

To ensure the integrity of all financial data within the school, including but not limited to:

1. Financial processing and recording

• To ensure all accounting and administration functions are performed in a timely and accurate manner, with a hands on focus sometimes required.

• Customer billings, supplier invoices, BAS and GST Lodgements and payments.

• Systems administration and improvements.

• To monitor and manage all aspects of credit management and debt control associated with the school.

• Provision of monthly management accounts to the Principal and Board, highlighting variances and corrective action required.

• Develop and report on critical KPI's Develop appropriate KPI's in conjunction with the Principal. Student to teacher ratio (primary and secondary) Total income per student EBITDA Recurrent expenditure per student Teacher salaries as a % of recurrent expenditure Debt per student DSCR (Target 1.5) Annual Principal repayment % change in student numbers

• Preparing annual Financial statements in line with accounting standards.

• Lodging various reports with the school governing bodies (ISQ, NSSAB)

• Liaising with the auditors on the annual audit of the school

3. Cash flow Management

• Ensure that cash flows are monitored monthly and that the school is meeting all liquidity criteria required for a healthy business.

• No cash to be borrowed for recurrent expenditure

• Investigate negative cash flows and advice corrective action to the Principal.

• Keep cash balances and approved borrowings within specified limits.

• Maintain a minimum of 1.5 months worth of recurrent expenditure as cash balance.

4. Payroll administration

• Ensuring pay rates are correctly recorded in the system are in alignment with staff contracts.

• Process the fortnightly payroll.

• Ensure the school is compliant with all its all PAYG and superannuation obligations.

• Ensure staff provisions are correctly recorded in the system.

• Ensure staff are provided with their annual tax statement each year.

5. Budgets and forecasting

• To assist with the development of business plans, forecasts and strategic plans for the business units.

• Regular reviews of performance against budgets.

6. Capital expenditure and projects

• To assist the principal in submitting capital expenditure proposals related to the school in line with the policies of capital spending.

• To Manage the spending of major capital expenditure projects in line with the approvals granted.

• To liaise with the banks where appropriate to provide funding for projects.

7. Government grants management and compliance

• Ensure the correct enrolment numbers are recorded in the schools hub at required intervals

• Ensure that all grants that are received are used in line with the ISQ /BGA guidelines and proper acquittals are made on the spend of the monies.

• Investigate the qualification for other grants that may be available in keeping with the development of the school.

8. Compliance with School policies and procedures.

• Ensure compliance with all school policies and procedures

EXPECTED BEHAVIOURS

• Knowing what the priorities and business position is

• Integrity in reporting

• Lead by example and model the behaviours that you expect

ACCOUNTABILITY

• To safeguard the well-being of staff and students of the School

• To achieve set goals and objectives, and to keep expense and capital expenditure within the corporate plan.

• To work with and utilise the skills capabilities and experience of all team members of the school.

• To provide highly effective communication, cooperation and business performance.

• To provide clear direction and strategies for the future.

QUALIFICATIONS AND EXPERIENCE REQUIRED

• Accounting/Business Qualifications(Degree /CPA qualified)

• At least 3 years experience in a similar role within a schools environment.

• Excellent knowledge of accounting principles and practices, credit management

• Strong analytical and leadership ability

• Experience with XERO software is highly desirable

• Strong administration and business planning skills

• Ability to work autonomously and communicate with staff at all levels of the organisation

• Willingness to take a "hands on" approach in the school environment

Applications including a resume and a cover letter addressing the selection criteria above will be accepted by email:admin@gscs.qld.edu.au

Applications should be submitted before close of business on Monday 18th August 2025

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Your application will include the following questions:Which of the following statements best describes your right to work in Australia? How many years' experience do you have as a business manager? Do you have experience in administration? How many years of accounting experience do you have? How many years of payroll experience do you have?

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