Administrative Coordinator

Direct message the job poster from Knight Frank Australia

Associate Director, Talent Acquisition | Knight Frank Australia

• Located in Geelong

About us :

At Knight Frank, we're passionate about property, but it takes more than passion to make us the world's most successful privately-owned property agency and consultancy.

With a 125-year heritage, we are part of a global property powerhouse dedicated to providing our clients with the best advice across commercial and residential property transactional and advisory services.

Knight Frank is a place where you can bring your whole self to work. That's what makes us a diverse collection of experts, problem solvers, and innovators. Our purpose is to empower and encourage our people to think differently about how we can make a positive impact as a firm.

What's in it for you?

• Competitive remuneration package
• Career development opportunities such as internal and external mentoring, leadership education training, and study leave to focus on your personal growth
• A generous 16-week parental scheme plus superannuation for a full 12 months
• Birthday leave
• Swap around a public holiday for a cultural swap day
• Two Wellness Days to focus on your own physical and / or mental wellbeing
• A workplace where you can access 2 weeks additional leave each year to take that extra break with family or friends
• We support your community involvement with 2 paid volunteer days annually for affiliated charities
• Access to "The Vault," our reward platform offering discounts at retailers, supermarkets, lifestyle benefits, and corporate discounts
• Subsidies for private health insurance excess for hospitalisation of you or immediate family members
• And much more

The role :

We are seeking an Administration Coordinator for our Asset Management Services department.

The primary focus is to provide essential administrative support, ensuring smooth departmental operations and coordination with various stakeholders.

You will handle tasks such as document preparation, financial administration, and supporting team and client relationships. This position reports to the Centre Manager and is based in Geelong, Victoria.

Key responsibilities :

• Draft, review, and prepare documentation including correspondence, reports, and presentations
• Manage internal and external accounts : process payments, invoices, and follow up on outstanding items, liaising with the Accounts Department
• Coordinate maintenance works by issuing work orders to approved service providers
• Attend promptly to tenant service requests
• Provide general administrative assistance : managing mail, archiving, photocopying, typing, scanning, collating, and binding
• Prepare accurate monthly expense reconciliations for applicable buildings
• Assist managers with onboarding and off-boarding of employees

Who are we looking for?

• At least 2 years' experience in a similar administration or PA role supporting a team or senior individual
• Proficiency in Microsoft Office suite, especially Word, Outlook, PowerPoint, and Excel
• Excellent time management and organizational skills to meet deadlines
• Ability to work independently with minimal supervision
• Strong customer service skills and effective communication at all levels
• Excellent verbal and written communication, with high attention to spelling and grammar
• High accuracy and attention to detail

Not the perfect fit?

We encourage applications from diverse backgrounds and abilities. We consider each application on an individual basis and welcome roles that match your skills and experience.

Please note, successful applicants will undergo police checks as part of our recruitment process.

Applicants must have Australian working rights. No agencies, please.

Seniorities and employment details :

• Entry level

Job functions and industries :

• Administrative, Customer Service, and Accounting / Auditing
• Real Estate and Office Administration

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