Executive Assistant

As an Executive Assistant, you will be providing seamless administrative and operational support to the Group Executive Group Strategy and Service Delivery and Group Strategy General Managers, by proactively managing schedules, preparing critical documents, and facilitating effective communication. As an Executive Assistant you will enable leaders to focus on strategic priorities that advance RAC's mission. Through professionalism, discretion and proactive coordination, the role helps Group Strategy and Service Delivery teams to deliver great member services and experiences to make life better in WA. * Significant experience delivering high-level administrative and executive support to senior leaders — expertly managing complex diaries and inboxes, preparing correspondence, coordinating travel and itineraries, and organising meetings and events with clear actions and follow-through.* Proven discretion with confidential communications and sensitive information, applying privacy, records management and governance standards in day-to-day handling, storage and distribution of documents.* Advanced organisational and interpersonal skills — able to work autonomously, juggle competing priorities, anticipate needs, resolve issues proactively, and build strong internal networks and trusted relationships at all levels.* Governance and reporting capability — preparing board/committee papers, briefing notes, reports and presentations; coordinating inputs, approvals and deadlines; and ensuring quality assurance, version control, and brand-consistent formatting.* Strong stakeholder engagement — liaising confidently with senior leaders, cross-functional teams and external partners; communicating clearly (written and verbal); and coordinating activities to land decisions and drive timely follow-ups.* End-to-end meeting, workshop and event management — developing agendas and pre-reads, arranging rooms/AV/catering, minute-taking with accurate action registers, managing logistics, and ensuring compliance with relevant policies.* Financial administration proficiency — cost centre management, purchase orders and invoicing, budget tracking and reconciliations, expenditure monitoring, and maintaining audit-ready records aligned to organisational protocols.* High digital fluency — advanced Microsoft 365 (Outlook, Word, Excel including formulas/pivots, PowerPoint) plus collaboration platforms (Teams, SharePoint) for scheduling, file management and cross-functional coordination; confident using enterprise and event/booking systems.* Desirable: exposure to business planning and project coordination (timelines, risks, dependencies), experience within a member and/or values-based organisation, and a continuous improvement mindset to streamline processes, templates and administrative workflows. Work with a team that is trying new and creative things in a changing environment.RAC is a purpose-led member organisation.Established in 1905, RAC has evolved into one of the most trusted organisations in the state, with more than 1.3 million members. At RAC we don't have shareholders. That means we reinvest our profits for the better of our members and our State.Our Purpose is to be the driving force for a better WA.Our Vision to 2030 is to create a safer, sustainable and connected future for Western Australians.Our Mission is delivering great member services and experiences, whilst inspiring positive community change that makes life better in WA.RAC is an equal opportunity employer. We continue to build an inclusive workplace where we respect and celebrate differences. We encourage applications from diverse groups including Indigenous and Torres Strait Islander people, physical ability, all ages, LGBTQI+ identities, all languages and diverse cultures and backgrounds.For any assistance please contact recruitment@rac.com.au
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