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Ea to Leadership Team and Office Manager

4 months ago

North Sydney Council, Australia Inspired Full time

Inspired Education is the leading global group of premium schools, with a portfolio of over 110 premium private schools spanning six continents which utilise proven educational practices from every corner of the globe, ensuring over 85,000 students receive a world-class learning experience from Kindergarten to Year 13.

In addition, we are delighted to be recognised in the top 10 highest value private companies in the UK by Beauhurst.

In over 25 countries, Inspired schools are individually developed and anchored in the vibrant cultures of their respective locations.

They collectively form an international family of schools that nurtures each student's academic and personal development in a progressive, dynamic, and innovative learning environment.


By joining our award-winning team of over 12,000 employees, you can work in state-of-the-art facilities alongside industry-renowned educators and leaders in some of the world's most desirable locations.

We invest heavily in our team members who enjoy industry-leading professional development, exceptional career opportunities, and mobility across our group.


ROLE SUMMARY:

  • Providing secretarial and administrative support to the Leadership Team whilst maintaining a high level of discretion. Also responsible for ensuring the office is operating professionally, effectively and efficiently by providing support in office management, administration and HR as required.

KEY RESPONSIBILITIES:

  • EA to Leadership Team
  • Proactively arrange and manage meetings, agendas, action items, and the creation of presentations and reports, including those of a confidential nature.
  • Collate and complete APAC weekly reporting for global CEO.
  • Organise business appointments and travel arrangements for the Leadership Team.
  • Provide administrative support such as expenses or collating documents.
  • Screen messages, handle inquiries and escalate urgent matters as appropriate.
  • Coordinate business functions, lunches, dinners and events.
  • Manage Leadership Team diaries, coordinate appointments, book meeting rooms and notify attendees.
  • Communicate effectively with the Leadership Team, executives of external organisations, Board members, suppliers and clients.
  • Provide PC assistance and other technical support to the Leadership Team as required.


 Office Manager
  • Take responsibility for the office area, meeting room and general facilities.
  • Assist in implementing policies and procedures in accordance with internal guidelines and relevant legislation.
  • Manage the company's filing and archiving systems.
  • Maintain office supplies, research purchase options for goods and services, and negotiate contracts.
  • Maintain kitchen supplies and ensure area always maintained.
  • Arrange internal staff movements and office relocations, including IT requirements.
  • Coordinate activities related to building and equipment maintenance, including security access for employees.
  • Coordinate fire warden and first aid requirements.

THE IDEAL CANDIDATE WILL HAVE:

  • At least 5 years of experience as an Executive Assistant and handson experience in managing and office requirements.
  • Strong IT skills across MS Word, Excel, PowerPoint and overall business systems.
  • Strong interpersonal, communication and negotiation skills.
  • Exceptional corporate presentation and excellent people management skills.
  • Ability to work autonomously, employ initiative to find solutions, prioritise and exercise discretion.
  • Excellent organisational and administration skills.
  • A proactive and flexible approach to work.
  • Ability to liaise at an executive level, work under pressure and multitask.

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