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Personal Assistant

3 months ago

Brisbane, Queensland, Australia AC BRAR INVESTMENTS PTY LTD Full time

About Us


We operate a family-owned investment company, with a diverse range of investments located throughout Australia across a number of asset classes.


About the Role


You will be charged with providing direct support to the Managing Director (MD), providing day-to-day assistance with a number of higher-level support tasks, including but not limited to handling sensitive information, relationships, and other special projects.

This is a varied and interesting role where you will be involved in multiple facets of the business. If you are a passionate Personal / Executive Assistant who knows how to go above and beyond to ensure the smooth running of a key executive's life, then this could be the role for you

Responsibilities of the role include:

  • Attendance on front desk responsible for greeting visitors and to resolve requests that come through reception;
  • Evaluate and prioritise meeting requests, priorities and commitments allowing for travel time, time zone differences and other constraints;
  • Provide support to associated individuals as requested;
  • Oversight for all meetings which may include preparation of material, attendee lists, agendas, and action items. Taking minutes and actioning follow ups may at times be required;
  • Provide administrative support, such as managing boardroom calendar and preparation of correspondence, presentations, marketing material and reports for various stakeholders;
  • Coordinate workshops and Board meetings;
  • Work closely with the main stakeholders of the business to support the delivery of strategic objectives;
  • Assist as required with varied projects across the business;
  • Collaborate with the broader Wyllie Group team to plan and deliver initiatives;
  • Collaborate and develop strong relationships with Board and Executive Team to ensure seamless support for all Executives;
  • Provide personal assistance to the MD personal errands, drop offs and pick ups, liaise with domestic staff.
  • Provide general office administration support reception, distribution of mail, stationery orders, photocopying, binding, coordination of office functions. Includes full responsibility for ensuring premises are wellpresented and that supply stocks are appropriately maintained at all times;
  • Provide general office management perform inductions, coordinate office and equipment maintenance, maintain company OHS systems;
  • Assistance with company secretary filings and payments_;_
  • Assistance with accounts function credit card reconciliations, invoice tracking, data entry;
  • Assistance with event planning and functions when required; and
  • Ensure record management processes developed and maintained, ensuring that information is accurate, upto
- date and stored safely.

What we are looking for:

Key skills and experience desired include, but are not limited to;

  • Experience as a Personal / Executive Assistant;
  • Highly motivated individual willing to hold themselves accountable for set responsibilities, with sound judgement and a high level of integrity;
  • Demonstrated experience in complex diary management, accounting for multiple time zones as well as booking travel on a national and international scale;
  • Excellent written and verbal communication skills and the ability to draft and send correspondence on the behalf of the MD;
  • Dedicated to work with exceptional organisational skills, and the ability to follow through on all matters;
  • Ability to work autonomously, be proactive, and think outside the box when faced with issues;
  • Experience in preparing, reviewing, and formatting board papers, marketing materials, presentations and other reports is preferred;
  • Experience in minute taking and secretarial duties preferred;
  • Ability to work outside of standard office hours when required;
  • Ability to remain calm under pressure;
  • High emotional intelligence, values confidentiality and is honest and loyal by nature; and
  • Willingness to take on new roles and further develop professional skillset when opportunities arise.
Even if you don't have the above experience, but are a motivated self-starter, who shows initiative, can think on their feet, has the ability to look at a situation and identify what needs doing, and has a real desire to take on new challenges - apply

Salary:
$60,000.00 per year

Schedule:

  • Day shift

Ability to commute/relocate:

  • Brisbane City

QLD:
Reliably commute or planning to relocate before starting work (required)

Work Authorisation:

  • Australia (preferred)