Project Administrator

6 months ago

Hobart, Australia UGL Full time
Project Administrator-260271

Whatever the challenge, it’s a chance to connect clients with our people, process and technical excellence.


You will work on diverse and exciting projects and shape the way we evolve, adapt and transform our industries. This opportunity will see you lead a large project that will bring significant change to our client’s business.
 

TasWater
 
The purpose of the TasWater Capital Delivery Office (CDO) is to build the capability and capacity of TasWater to fulfil its customer promises for improved service levels by efficiently and effectively delivering an accelerated capital program of works.


The TasWater CDO will deliver: 

·Opportunities for people to grow and develop

·Economic benefits and growth opportunities for local industry

·Improved safety outcomes

·Capacity and capability to transition the program back to TasWater post completion

·The necessary framework for emergent projects
 

About the Role 
 
TasWater CDO have a requirement for a Project Administrator to join our programs team. This role is in place to provide general project administration support to the CDO, specifically in SharePoint administration, vehicle management, and management of expense claims.
 

What will a day in this role look like:

·Manage CDO Project Central SharePoint Support Mailbox and coordinate and respond to all enquiries.

·Action folder and document permission requests and all new user requests

·Add new accounts to UGL SharePoint.

·Assist staff with CITRIX IT issues.

·Work alongside stakeholders to troubleshoot general issues that may arise

·Liaise with UGL to resolve access issues that may arise

·Manage all pool vehicle enquiries and bookings

·Coordinate vehicles for new starters and reallocation of existing vehicles for project needs

·Arrange Purchase Orders and assist with bookings for servicing and maintenance

·Arrange Purchase Orders and assist with paperwork for insurance claims

·Maintain vehicle register and issue fuel cards

·Conduct regular audits of TW Recharge spreadsheet

·Management of expense claims

·Raise Purchase Orders as required, in accordance with CDO Policy, ensuring relevant approvals have been obtained

·General Administrative support

·Maintenance of purchase orders, including goods receipt, journals and queries

·Provide assistance and data for the preparation of reports as required

·Maintain a filing system on Project Central for relevant project documentation, ensure that

What are we looking for you to bring to the team:

·Great work ethic and looking to take the next step in their career

·Strong communication skills (oral & written) including the ability to establish effective working relationships with a variety of people at different levels in the organisation. 

·High degree of knowledge and experience in managing SharePoint functions

·Proficient skills in computers: MS Word, Excel, Powerpoint, email, Visio etc.

·Experience in providing IT support

·Experience in providing general administrative support (including processing of expense claims

·Strong interpersonal skills with proven ability to develop productive working relationships with internal and external stakeholders

·Sound communication skills (oral & written) and the ability to establish effective working relationships with a variety of people at different levels both internally and externally.

·Demonstrated ability to prioritize tasks and to manage workload accordingly

·Demonstrated ability to work independently to organise and prioritise demands, handle multiple complex tasks simultaneously, set and meet deadlines and follow-through within a fast-paced environment with multiple and competing demands

Why Unite with the Very Best…

• A competitive salary working in a rewarding, supportive and successful team 
• Back yourself and your development, and UGL will back your growth
• Flexible and blended work environment; make use of flexible working and our impressive employee benefits, including:

A rewarding Wellness Program with AIA Vitality – earn cashback for gym shoes  We’ll give you access to a multitude of rewards: Through our partnerships we can offer you discounts across shopping, food and wine, insurance, health and wellbeing, leisure and entertainment.  You can also take advantage of our salary sacrifice options including cars, eligible portable electronic devices and professional memberships. 

UGL – Big projects. Big careers. 
 
We keep Australia moving through our transport manufacturing, maintenance and operations offering, and we support the energy sector through our renewables, power generation, resources and transmission operations. We are an end-to-end engineering and services provider (one of Australia’s biggest inhouse design houses) 

We’re the people behind communications, transport, utilities, power, oil, gas, Defence and renewables. We build tunnels under rivers and flyover roads. We’re the people who take on the problems that have never been solved. The ones that stretch you outside of what’s known, where your true genius is challenged and shines. 


Diversity & Social Inclusion
 
UGL is committed to creating a diverse and inclusive environment where each employee feels safe to bring their whole selves to work. We encourage applications from Indigenous Australians, Women, Military Veterans, those from diverse cultural backgrounds, people with a disability and our friends in the LGBTIQ+ Community.

UGL respectfully acknowledges the traditional custodians of the land in which we work and pays our respects to elders past, present and emerging.
 
As part of the recruitment process, there are a number of checks which may be conducted to demonstrate an applicant’s suitability for a role including police / criminal background checks, medical, drug and alcohol testing, due diligence checks, right to work checks, and/or reference checks. It’s good to know that UGL does not discriminate based on a Nationally Coordinated Criminal History Check. 

Discipline

:Project Administrator

Primary Location

:Australia-TAS-Hobart

Work Type

:Full-time

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