Administrative Coordinator

4 weeks ago

Hobart, Tasmania, Australia UGL Full time

At UGL, we're committed to creating a diverse and inclusive environment where each employee feels safe to bring their whole selves to work. We encourage applications from Indigenous Australians, Women, Military Veterans, those from diverse cultural backgrounds, people with a disability, and our friends in the LGBTIQ+ Community.

We respectfully acknowledge the traditional custodians of the land in which we work and pay our respects to elders past, present, and emerging.

About the Role

This is an exciting opportunity to join our team as a Project Administrator, providing general project administration support to the CDO, specifically in SharePoint administration, vehicle management, and management of expense claims.

In this role, you'll be responsible for managing the CDO Project Central SharePoint Support Mailbox, coordinating and responding to all enquiries, and actioning folder and document permission requests and new user requests.

You'll also assist staff with CITRIX IT issues, work alongside stakeholders to troubleshoot general issues that may arise, and liaise with UGL to resolve access issues.

An additional key responsibility will be to manage all pool vehicle enquiries and bookings, coordinate vehicles for new starters, and arrange Purchase Orders and assist with bookings for servicing and maintenance.

You'll be required to maintain a filing system on Project Central for relevant project documentation, ensure that relevant approvals have been obtained, and provide general administrative support.

If you're looking for a rewarding and supportive career opportunity, with a competitive salary package, we encourage you to apply.

A successful candidate will possess great work ethic, strong communication skills, and a high degree of knowledge and experience in managing SharePoint functions.

The successful candidate will also be proficient in computers, including MS Word, Excel, PowerPoint, email, and Visio, and have experience in providing IT support and general administrative support.

We offer a range of benefits, including a flexible and blended work environment, access to a wellbeing program, discounts across shopping, food and wine, insurance, health and wellbeing, leisure and entertainment, and salary sacrifice options.

What You'll Need
  • Great work ethic and looking to take the next step in their career
  • Strong communication skills (oral & written) including the ability to establish effective working relationships with a variety of people at different levels in the organisation.
  • High degree of knowledge and experience in managing SharePoint functions.
  • Proficient skills in computers: MS Word, Excel, Powerpoint, email, Visio etc.
  • Experience in providing IT support.
  • Experience in providing general administrative support (including processing of expense claims)

A competitive salary is offered for this position, estimated to be around $80,000-$100,000 per annum, depending on experience and qualifications.

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