Executive Assistant

1 month ago

North Sydney, Australia Cover More Group Full time

Are you ready to grow your career in Insurance?

Cover-More Group helps people travel safely across the globe every day. We are there at every step of a traveller’s journey, to keep them safe and help them out if something goes wrong. We are committed to providing reliable, fast, flexible and bespoke services for our customers as well as the many well-known brands we partner with, such as travel agencies, airlines, banks and major sporting clubs

As the world begins to travel again, we want to make sure we’re delivering an exceptional service for our customers, and we want you to be part of that journey.

As an Executive Assistant, you'll provide invaluable support to three ELT members, aiding in strategic analysis and day-to-day tasks to help achieve divisional goals. Your role is pivotal in maintaining the executive office's efficiency, thereby contributing greatly to the organisation's success.

So, what’s the job?

Calendar Management:

  • Coordinate executives’ schedules, resolving conflicts proactively.
  • Manage global time zone differences for optimal scheduling.
  • Provide reminders and time zone conversions for punctuality.

Travel Arrangements:

  •  Plan and coordinate domestic and international travel efficiently.
  •  Ensure compliance with company travel policies.
  •  Manage regular and ad-hoc travel for executives.

Meeting and Presentation Support:

  •  Prepare materials for meetings and presentations.
  •  Record meeting minutes and follow up on action items.
  •  Draft, edit, and proofread reports and presentations.

Communication and Stakeholder Management:

  • Serve as primary contact for internal and external communications.
  • Foster positive relationships with stakeholders worldwide.
  • Facilitate communication between executives and stakeholders.
  • Maintain contact lists and streamline information flow

Onboarding Support:

  •  Coordinate onboarding schedules and training materials.
  •  Support new employees during their transition.

Budget and Expense Management:

  •  Manage budget activities and expense reports efficiently.

General Responsibilities:

  • Maintain an efficient filing system for documents.
  • Assist with special projects and office tasks.
  • Handle sensitive information with professionalism.
  • Event coordination

And what are we looking for?

  • Experience supporting executives globally or in similar roles, showcasing your ability to handle administrative tasks effectively.
  • Understanding of different time zones, ensuring efficient scheduling across regions.
  • Ability to manage multiple tasks efficiently and maintain order in a complex environment.
  • Strong verbal and written communication skills for professional interactions with stakeholders. 
  • Proficiency in managing relationships, including directing work for senior stakeholders. 
  • Proficiency in MS Office Suite and relevant tools for tasks like diary management and presentations.
  • Understanding of business operations and a customer-focused approach.
  • Meticulousness in maintaining accuracy in tasks and deliverables. 
  • Ability to set priorities, meet deadlines, and complete tasks effectively. 
  • Proactive teamwork and collaboration with colleagues. 
  • Willingness to identify and implement process improvements.
  • Ability to handle sensitive information with discretion.
  • Capacity to work independently in a dynamic environment. 
  • Prior experience in managing complex travel or supporting onboarding is advantageous.

So, why choose us?

We value optimism, caring, togetherness, reliability and determination.

We have more than 1500 employees worldwide: we’re a global group of digital specialists, actuaries, marketers, doctors, nurses, case managers, claims specialists, finance experts and customer service professionals. We share a global mission to look after travellers, at every step of their journey.

Job flexibility. We understand the importance of making sure that work fits into your life, not the other way around.  Our hybrid work week policy ensures our employees maintain work-life balance with the flexibility of 3 days in the office and 2 days working from home.  

Career growth. We want you to continue to learn, develop and bring your ideas to the table. We want to hear what you think, and we want you to work with the business - not for the business

Take the time you need, for you and your community. We encourage you to take the time you need, when you need it. We offer regular annual and personal leave benefits along with anniversary leave, covid leave (to get vaccinated and for when you’re sick), volunteer leave and a comprehensive paid parental leave scheme.

Travel and work with us. We’ll help you keep travelling in your career, oh and quite literally with free travel insurance for you and your partner. We also offer great discounts through our extensive travel partnerships…so start planning for your next trip today

Diversity and inclusion. We respect who you are and thoroughly embrace diversity. So whatever walk of life you wander, just be you and come as you are.

Apply today and let’s go great places together

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