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Executive Assistant

3 months ago

Port Macquarie, Australia Port Macquarie Hastings Council Full time

About the Opportunity

PMHC is looking for a proactive and highly-organised Executive Assistant (EA) to be part of our Business & Performance team. Reporting to the Director, you will be part of the division that provides the corporate services functions of Council, manages our commercial businesses and is instrumental in driving the transformational journey of Council in adopting the Australian Business Excellence Framework.

You will be working to support the strategic objectives of Council and assist the Director in achieving excellence in the delivery of major goals on our path to growth.

If you are a proactive, resourceful, and a detail-oriented professional with exceptional communication skills, we invite you to apply for this exciting opportunity.

Key responsibilities:

  • Documentation: prepare and edit reports, both internal and community-facing.
  • Diary management: coordinate the Director's diary and time, including arranging internal and external meetings.
  • Copy writing and editing: draft internal and communications on behalf of the Director and other senior leaders within the Business & Performance team. You will also be responsible for writing and coordinating copy for our team's internal fortnightly newsletter.
  • People management: The EA role will have one direct report, the Business & Performance Support Officer. You will be responsible for coordinating and delegating responsibilities with the Support Officer and working with the Director to help coordinate efforts on behalf of the nine Senior Leadership Team members within the division.
  • Communication and coordination: Act as a main point of contact within the Business & Performance team to offer support and coordinate information sharing among internal staff across Council.
  • Meeting material preparation: Prepare agendas and take minutes for weekly team meetings and prepare and coordinate the monthly divisional (whole team) meeting.

To succeed in the role, you will have the following:

  • Proven experience as an executive assistant or similar role.
  • Exceptional organisational skills and attention to detail.
  • Strong written and verbal communication skills and interpersonal skills.
  • Proficiency in Microsoft Office Suite and other relevant software.
  • Ability to handle sensitive and confidential information with discretion.
  • Excellent time management and multi-tasking abilities.
  • Problem-solving skills and a proactive approach to challenges.
  • A positive attitude and a strong work ethic.

Remuneration and Benefits

Employment Type: Full time, Temporary (until Feb 2025) 35 hours per week

Salary (exclusive of super): In the range of $74,771.28 to $84,130.74 depending on skills and experience

Benefits:

  • Flexible work arrangements - hybrid working and flexi-time
  • Discounted gym membership through membership to Fitness Passport
  • Career development opportunities
  • Annual salary increase as per the Local Government (State) Award 2023 plus annual salary review
  • Long service leave after 5 years
  • Generous employee assistance program
  • Salary packaging options available through Salary Packaging Australia and Maxxia
  • Recognition through our annual awards ceremony celebrating and rewarding staff achievements

The Business & Performance Team

The Business & Performance team looks after our people, budgets, technology, commercial operations and everything in between. We provide the corporate services functions within PMHC, supporting the needs of over 600 staff across the organisation every day as well as the short and long-term strategic direction of the entire organisation.

About the Port Macquarie Hastings Region

The region is one of Australia's most enviable locations. We boast a stunning hinterland, kilometres of pristine beaches, national parks, playgrounds, sporting facilities, restaurants, galleries, theatres and a genuine community vibe. The Mid-North Coast is perfect for hiking, surfing, camping, fishing, exploration, sports, arts, theatre, food and wine.

Questions?

If you would like to know more about this opportunity or have any questions about the role please contact jobs@pmhc.nsw.gov.au.

Interested in Applying?

Please complete the application form below and answer the questions which relate to the essential and desirable criteria within the selection criteria OR position description, then upload a copy of your resume and cover letter.

You will find the position description & selection criteria (which ever applies) when you apply for the role.

You may find it helpful to write your response to the questions in a word document then copy/paste this into the application form once you are ready to submit your application.

Applications Close: Sunday 8 September 2024 11:30pm

Notes:

Suitable candidates may be placed on a talent pool or eligibility list for future identical, or similar positions for a period of 12 months.

Please upload documents in PDF format.

We often ask our preferred applicants to complete pre-employment checks. This may include: Reference Checks; National Criminal Police Check; Medical Assessment; Qualification Verification; Working with Children Check Verification.

PMHC's recruitment notification process is primarily via system generated emails. Please ensure your email is correct before submitting an application to avoid missing crucial updates and outcomes. Email communication notifications are used for but not limited to: application received, interview booking tools, confirmation of interview, request for references/more information, delay notifications, testing/assessments (aptitude/psychometric/industry specific) and application outcomes (unsuccessful before or after interview).

Please regularly check your 'junk mail' or ensure our email address Jobs@pmhc.nsw.gov.au and Pulse email no_reply@lgss.com.au is set to 'trustworthy'.

Port Macquarie Hastings Council adheres to the principles of a child safe organisation and is committed to the care and protection of all children and young people.