Executive Administrative Assistant

1 week ago


Macquarie Park, Australia Medtronic Full time

Careers That Change Lives

At Medtronic, we're committed to cultivating a diverse and inclusive workforce that reflects our patients and partners. We believe that a diverse team is essential to driving healthcare forward and remaining a global leader in medical technology and solutions.

A Day In The Life

As an Executive Administrative Assistant, you'll play a critical role in supporting our Business Directors, ensuring their days run smoothly. Your responsibilities will include coordinating team meetings, events, and travel arrangements, as well as managing their email inboxes and providing administrative support.

Position Responsibilities:

  • Provide administrative support to Business Directors, including diary management, email management, and international and domestic travel arrangements
  • Coordinate team meetings, including venue bookings and coordination of conference calls
  • Organize team events, including offsite meetings and conferences
  • Process commercial invoices through SAP
  • Obtain and organize information to assist with presentations
  • Assist in the preparation of presentation slides
  • Provide input in drafting organizational announcements and speeches
  • Maintain email distribution lists and organizational charts
  • Collaborate with teams on initiatives and drive continuous process improvements
  • Ensure confidentiality and security is maintained at all times for both physical documents and knowledge

Must-Have:

  • 6 years' experience in a secretarial or administration role, preferably in an executive support capacity
  • Demonstrated administration experience, including the support of executives
  • Advanced level of knowledge of MS Office suite software with strong multi-media presentation construction skills

Good to Have:

  • Communication and Influence: Communicates with internal and external contacts, obtains and provides information on matters of significant importance to the job area
  • High degree of autonomy and initiative
  • Innovation and Complexity: Makes adjustments or recommends enhancements in systems and processes to solve problems or improve effectiveness of a job area

Our Offer:

We recognize the personal worth of our employees by providing an employment framework that allows personal satisfaction in work accomplished, security, advancement opportunity, and means to share in the company's success.

We believe in rewarding our staff with a complete package of benefits designed to support them at every career and life stage. As a result, our employees have access to the following benefits:

  • Range of on-demand online health and wellness training resources, apps, videos, and communities
  • We invest in professional training and development for employees at all levels
  • Our Employee Resource Groups (ERG) foster awareness and inclusion in the workplace
  • Various insurance benefits, including life and disability and salary continuances
  • We have generous employee referral programs, corporate discount programs, leave benefits, and more


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