Executive Assistant

2 days ago


Macquarie Park, Australia Catholic Healthcare Full time

**Job Description**:
**Executive Assistant/ Office Manager**
- Executive support to Chief People Officer + Lead Receptionist Team of 3_
- Based at Macquarie Park Corporate Head Office
- On site car space provided, WFH Friday
- 7 additional leave days per year + Not for Profit Salary Packaging
- Dynamic, professional & collaborative working environment

As Executive Assistant to the Chief People Officer (CPO), of Catholic Healthcare, you will provide executive level administrative and strategic support to the CPO in managing the organisation's human resources and people-related initiatives and communications. Additionally, you will manage & lead the busy Receptionist team of 3.

You will be responsible for ensuring smooth communication and coordination between the CPO and various internal and external stakeholders. You will have the ability to pre-empt needs, maintain a high level of confidentiality regarding sensitive HR and employee-related information and develop collaborative business relationships.

Your diligent approach, well developed interpersonal skills and ability to confidently communicate and lead in a professional & personable manor will aid your success in this integral position.

As a member of a highly productive broader HR team, your days will include;
- High level diary management & meeting scheduling - MS Outlook
- Providing leadership, coaching, & support to the Receptionists Team
- Processing of purchase orders, invoices, & expense reconciliation - Basware
- Producing meeting agendas, minutes, & follow up items as required
- Assisting with the production of letters, memos, & presentations, as required
- Coordination & organisation of Internal Communications & Conferences
- Organisation of all HR documentation within Microsoft Sharepoint
- Coordinate and manage HR/Office Management related projects
- Travel & accommodation coordination support for Human Resources team members

The ideal applicant will have exceptional attention to detail, a proactive “hands on” approach and a willingness to assist where needed, in addition to;
- Tertiary qualifications within Business Administration - preferred
- Significant demonstrated recent experience within a similar role supporting at Executive level
- Competent in using computer systems & MS Office suite, with Advanced skills in Microsoft Outlook, Word, and Sharepoint preferred
- Experience with Basware - Advantage
- Previous experience working within a Human Resources team - desirable
- Ability to manage a busy workload & associated competing priorities in a calm & professional manner
- Ability to maintain confidentiality and use discretion - Essential
- Must be able to provide evidence for Covid19 Immunisations

Catholic Healthcare is a leading not-for-profit provider of residential aged care, home and community services, retirement living and healthcare across NSW and SE QLD. Together, our team of over 4200+ people are dedicated to our Mission of helping the people that we serve to live life to its fullest every day.

There’s nothing slow about Aged Care, it’s challenging & equally, rewarding. The dedication of all our employees together with a supportive & friendly culture, makes for a great working environment and is also why we see our Front Line & Corporate employees return to work at Catholic Healthcare.
- Hello Recruitment Agencies, thanks for thinking of us. Right now, we’re looking to fill this opportunity directly so if we do need your assistance, we’ll be in touch._


  • Executive Assistant

    3 weeks ago


    Macquarie Park, Australia Talent Web Full time

    Max Term Contract - Possibility to extend or go permanent - $90,000 + superannuation - Work in a collaborative team for a Regional Manager who is forward thinking - Max Term Contract - Possibility to extend or go permanent - $90,000 + superannuation - Work in a collaborative team for a Regional Manager who is forward thinking **Client** Our Client is an...

  • Executive Assistant

    3 months ago


    Macquarie Park, Australia people2people Full time

    **The Company** Join a market-leading retail distribution organisation based in Ryde/ Macquarie Park that is seeking an Executive Assistant to join a team of EAs. As an integral part of the business, you will be the EA support to 3 executives. **The Role** This role is to cover an 8-month period of maternity leave. You will be working alongside 3 Executives...

  • Executive Assistant

    4 weeks ago


    Macquarie Park, Australia people2people Full time

    **The Company** Join a market-leading retail distribution organisation based in Ryde/ Macquarie Park that is seeking an Executive Assistant to join a team of EAs. As an integral part of the business, you will be the EA support to 3 executives. **The Role** This role is to cover an 8-month period of maternity leave. You will be working alongside 3 Executives...

  • Executive Assistant

    2 weeks ago


    Macquarie Park, Australia people2people Full time

    The CompanyJoin a market-leading retail distribution organisation based in Ryde/ Macquarie Park that is seeking an Executive Assistant to join a team of EAs. As an integral part of the business, you will be the EA support to 3 executives.The RoleThis role is to cover an 8-month period of maternity leave. You will be working alongside 3 Executives and...

  • Executive Assistant

    3 weeks ago


    Macquarie Park, Australia people2people Full time

    Servicing Australia and New Zealand, this business is one of Australia’s largest listed organisations. As a provider of safety, commercial, and workwear products, this organisation services a wide range of customers. Priding itself on looking after its team members and creating a safe and fulfilling work environment, this business is seeking an Executive...

  • Executive Assistant

    2 months ago


    Macquarie Park, Australia Optus Full time

    **Executive Assistant**: **Date**:13-Mar-2023 **Location**: Macquarie Park, Australia **Company**:Singtel Group **Executive Assistant**: We're seeking a motivated Executive Assistant to join our Marketing & Revenue team at Optus! This role is responsible for providing a high level of administrative support to the VP, Marketing and Head of Home. In this...

  • Executive Assistant

    2 weeks ago


    Macquarie Park, Australia Beaumont People Full time

    The OrganisationBeaumont People are excited to announce their collaboration with one of Macquarie University's residential colleges, conveniently situated near public transport, a shopping center, and various campus amenities. Join a close-knit team dedicated to putting students first.The OpportunityThis position involves working full-time in an office...

  • Executive Assistant

    3 weeks ago


    Macquarie Park, Australia HARTMANN Full time

    **HARTMANN is a place where you matter and where you can make a real difference.** **About HARTMANN**: At HARTMANN, we're dedicated to making a difference. With over 200 years of experience, HARTMANN is a leading provider of healthcare solutions in Australia and around the world. We are known for our commitment to quality and care, delivering innovative...

  • Executive Assistant

    3 weeks ago


    Macquarie Park, Australia Charterhouse Full time

    **1 x Executive Assistant** - **Pay rate: $46.60 -$51.26 per hour + super**: - **Immediate start: Initial 6 month contract with potential to extend**: - **Macquarie Park** **About the Company** **Responsibilities, not limited to**: You will be supporting C-Suite Executives with a wide range of administrative duties within a fast-paced environment. Due to...

  • Executive Assistant

    2 weeks ago


    Macquarie Park, Australia Catholic Healthcare Full time

    Job Description:Executive Assistant/ Office Manager Executive support to Chief People Officer + Lead Receptionist Team of 3_ Based at Macquarie Park Corporate Head Office On site car space provided, WFH Friday 7 additional leave days per year + Not for Profit Salary Packaging Dynamic, professional & collaborative working environmentAs Executive Assistant to...

  • Executive Assistant

    4 weeks ago


    Macquarie Park, Australia DXC Technology Full time

    DXC has an inclusive and diverse culture and offers its employees a supportive team environment and career development opportunities. This role is based in Macquarie Park but will also provide a flexible work environment where you can work from home for part of the week. *** As part of DXC’s Executive Support Team, you will provide support to optimize...

  • Executive Assistant

    2 weeks ago


    Macquarie Park, Australia Optus Full time

    Executive Assistant:Date:13-Mar-2023Location: Macquarie Park, AustraliaCompany:Singtel GroupExecutive Assistant:We're seeking a motivated Executive Assistant to join our Marketing & Revenue team at Optus This role is responsible for providing a high level of administrative support to the VP, Marketing and Head of Home.In this role you will coordinate a wide...

  • Executive Assistant

    2 weeks ago


    Macquarie Park, Australia Blackwoods Full time

    Join an iconic Wesfarmers business, leaders in industrial & safety supplies Outstanding employee benefits with career development opportunities Based in Macquarie Park NSW, this is a 12 Month maternity cover contractOUR STORYBlackwoods is Australia's leading supplier of industrial and safety supplies. For over 140 years, we have supported businesses big and...

  • Executive Assistant

    2 weeks ago


    Macquarie Park, Australia DXC Technology Full time

    **Why join DXC Technology?** DXC Technology (NYSE:DXC) - where brilliant people embrace change and seize opportunities to advance their careers and amplify customer success. At DXC we pride ourselves on delivering excellence in everything we do. What this means for you is **What you will be doing** As part of DXC’s Executive Support Team, you will...

  • Executive Assistant

    2 weeks ago


    Macquarie Park, Australia Ericsson Full time

    Our Exciting Opportunity:We are now looking for an Executive Assistant to provide a high degree of administrative support and service to managers, unit leadership teams and where applicable, to unit members. Assistants may in some cases take decisions on behalf of their manager and represent the unit if delegated.In this role, you would: Support management...

  • Executive Assistant

    2 weeks ago


    Macquarie Park, Australia IGT Full time

    Location:Macquarie Park, AU, 2113- Requisition ID: 12181Introduction:An outstanding opportunity exists to join a global market leader and dominant force in the Australian gaming market. IGT is the world leader in the design, development and manufacture of gaming products and systems. IGT Australia provides a range of gaming products, systems and services to...

  • Executive Assistant

    4 days ago


    Macquarie Park, Australia Singtel Full time

    Responsibilities: Supporting SLT: scheduling appointments, liaising with other Executive Assistants, preparing documentation for meetings Email: managing and gathering information for meetings, workshops, and events Travel and Conferences: arranging travel and accommodation, ensuring compliance with policies. Expenses: coordinating expense...

  • Executive Assistant

    2 months ago


    Macquarie Park, Australia Page Personnel Full time

    Hybrid Work Arrangements - Be Apart of a Global Market Leader **About Our Client**: Join a respected global leader in the Australian gaming market. Our client is renowned for their expertise in designing, developing, and manufacturing cutting-edge gaming products and systems. Serving the Club, Hotel, and Casino industries, their commitment to excellence is...

  • Executive Assistant

    4 weeks ago


    Macquarie Park, Australia DXC Technology Full time

    DXC is the world’s leading independent, end-to-end IT services company, helping clients harness the power of innovation to thrive on change. DXC Technology is a multi-billion dollar company with a 60-year legacy of delivering results for thousands of clients in more than 70 countries. Our technology independence, global talent and extensive partner network...


  • Macquarie Park, Australia Medtronic Full time

    Careers That Change Lives Join a diverse team of innovators who bring their worldview, their unique backgrounds, and their individual life experiences to work every day. It’s no accident — we work hard to cultivate a workforce that reflects our patients and partners. We believe it’s the only way to drive healthcare forward and remain a global...