Executive Assistant

1 month ago

Melbourne, Australia Korn Ferry Full time

OPPORTUNITY TO ENHANCE YOUR CAREER - It’s about exceeding your potential.

We have an incredible opportunity for an experienced Executive Assistant / Consulting Coordinator to join our team for a period of 12 months in this maternity leave contract position.

The Executive Assistant/Project Coordinator in our Advisory solution is responsible for:

  • Providing project coordination and administrative support to their assigned Partner(s)
  • Providing executive-level support to the Partners in an efficient, accurate, confidential, and proactive manner
  • Managing the workflow of the Consulting team(s) and facilitate project delivery and business development activities

In summary, the role provides project co-ordination and management of all opportunities and engagements being executed by consultant(s) and on-going business development projects, including monitoring the process, assuring completion of internal and external documentation, and attachment of required documentation to relevant internal systems including Salesforce and PSA.

KEY RESPONSIBILITIES

  • Support to Partners - Provide general administrative support to the Partner, provide support to Partner(s) in management of Marquee/Regional Accounts, coordinate travel schedules, both domestic and international, maintain calendars including internal and client meetings and calls involving multiple time zones, and general "Go to” person for all queries to ensure smooth operations across Practice. 
  • Consulting Coordination - compile, prepare, edit, format and proof various high quality, professional deliverables, including responses to requests for proposals, reports, presentations, general correspondence and business documents, manage small projects for the Partner(s) and work closely with the Project Management Office team to provide support on large/complex engagements as required.
  • Support to Business - assist the Receptionist as required with reception duties (on an ad hoc basis) and assist the Administration Operations Manager as required with co-ordination of business-wide events.

PROFESSIONAL EXPERIENCE/QUALIFICATIONS

  • Advanced knowledge of Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint)
  • Superior organisational ability to juggle multiple tasks and conflicting demands.
  • Excellent verbal and written communication skills
  • Meticulous attention to detail with strong proficiency in proofing documents, proposals, and reports
  • Self-motivated, energetic, tenacious with a “can-do” attitude, willingness to accept new challenges, find out-the-box solutions and able to work without direct supervision.
  • Project coordination and/or sales support skills preferred.
  • Minimum of three years of relevant work experience as an Executive Assistant supporting leaders and senior professionals, or relevant work experience in Project Coordination or Sales Support
  • Previous experience in a professional services environment preferred.

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