Executive Assistant
2 weeks ago
Administration/Support/Service | Closing Date: 08/12/2024
KordaMentha is an advisory and investment firm helping clients to grow, protect and recover value. With an expansive team of 450 specialists across the Asia-Pacific region, our diversity is our strength.
The Office Support team is a group of professional individuals with experience in executive support, office support and reception. We work in a supportive and collaborative manner with a customer service approach.
**The Opportunity**:
Join our dynamic team
At KordaMentha, we value innovation, collaboration, and excellence in everything we do. We're seeking a talented Executive Assistant to support our leadership team in achieving our ambitious goals.
As an Executive Assistant at KordaMentha, you will be an integral part of our administrative team, providing high-level support to our executives. You'll manage calendars, coordinate meetings, handle travel arrangements, and assist with various administrative tasks to ensure the smooth functioning of our executive office. This role offers a unique opportunity to work closely with our leadership team, contribute to the company's success, and gain invaluable experience in a fast-paced environment.
**Duties and Responsibilities**:
Executive assistant management
- Prepare PowerPoint presentations and reports, letters, spreadsheets and various other correspondence for Partners/Consultants and Executive Directors.
- Provide diary management to Partners/Consultants and Executive Directors.
- Co-ordinate meetings for Partners/Consultants and Executive Directors including communicating with VIP/C-suite clients and their Executive Assistants.
- Organise meetings and luncheons for Partners/Consultants and Executive Directors including ordering and setting up of catering (as required), preparing coffees for client meetings, booking meeting rooms, setting up technical support, and phone/video conferencing.
- Organise travel itineraries, including booking travel, accommodation, processing visa and passport requests as required.
- Prepare expense reports for Partners/Consultants and Executive Directors.
- Organising client functions and marketing events.
- Record marketing activities and events for reporting purposes in CRM.
- Ensuring CRM is up to date on a regular basis for Partners/Consultants and Executive Directors.
- Assist with proactive management of client jobs by reviewing weekly WIP/Debtor reports and providing ad hoc reporting as requested.
- Coordinate and ensure the team completes credential documents when an engagement finishes.
- Work with interstate Executive Assistants to co-ordinate team meetings and events.
- Board liaison and meeting preparation for some key clients.
- Assist Turnaround Management Australia (TMA) with the national conference, along with assistance for national events.
General administration
- Complete all invoicing, including creation of WIP reports and completion of necessary forms.
- Central point of contract for contractors working on client jobs within the team, including travel coordination and input of weekly timesheets.
- Assist with group projects and research requests as required.
- Assist in the photocopying and binding of reports and documents.
- Primary contact for document finishing, including securing and pdf-ing for the team.
- Assist in the preparation of mail outs, co-ordinate with staff and/or external printers.
- Prompt ordering of ASIC and document searches via the search service desk.
- Prompt creation of WIP reports via internal Practice Management system.
- Other specific service line tasks that are required by the team.
- Back-up support to other Executive Assistants and Office Support team members.
- Reception relief on an adhoc basis as required.
**Qualifications and experience/skills required**:
- Excellent telephone manner.
- Well presented.
- Client service oriented.
- Exceptional organisational skills.
- Ability to interact in a professional manner at all times.
- PC literate including advanced Microsoft Office (Word, Excel, PowerPoint and Outlook).
- Confident in multiple technology systems including CRM, SharePoint and video conferencing.
- Ability to multi-task, manage and achieve multiple deadlines.
- Ability to work well under pressure.
- Ability to manage areas of responsibility and take initiative.
- Ability to work independently as well as part of a busy and dynamic team.
- Desire to take ownership of tasks assigned.
- Strong verbal, interpersonal and communication skills.
- Accurate spelling and typing.
- Reliable.
- Flexibility, in relation to working hours, as well as being able to change priorities and tasks as required.
- Attention to detail.
- Proactive.
- Ability to adopt a ‘hands on’ approach.
-
Executive Officer
3 weeks ago
Port Melbourne, Australia Logical Executive Solutions Full timeWaste Management/Recycling Sector - Full Time, On Site, Port Melbourne - Personal Career Development Opportunity A not-for-profit association, they have a primary focus on assisting members with issues relevant to them in the recycling and waste sector. The role of the Executive Officer is to initiate, respond to and manage industry policy and service...
-
Performance Executive
3 weeks ago
Melbourne, Australia Six Degrees Executive Full timeLocation: - Melbourne- Job Type: - Permanent- Salary: - $94350 per annum- Contact: - Navia Krishna**About the role**: *** Six Degrees Executive is pleased to announce a strategic partnership with an innovative Media agency. We present a unique opportunity for an experienced Performance Executive to join our ranks. With a legacy spanning over a decade, our...
-
Executive Assistant
1 week ago
Melbourne, Australia Launch Recruitment Full timeAPS 5 opportunity - pay across the band - WFH flexibility available - Flexible start date Launch Recruitment has established relationships across federal government agencies. As such, we have been engaged to assist in the sourcing an experienced APS5 level Executive Assistant for one of the fastest growing departments in Canberra. This role will be...
-
Melbourne, Victoria, Australia Bond Executive Full timeJob DescriptionAs a Strategic Growth Associate, you will play a crucial role in evaluating investment opportunities, executing transactions, and managing portfolio companies.Key responsibilities include conducting due diligence on potential investment opportunities, developing detailed financial models, and assisting in structuring and negotiating investment...
-
Executive Assistant
4 days ago
Melbourne, Australia Charterhouse Full timeExecutive Assistant | Boutique Financial Services Firm Executive Assistant supporting 4 Executive Directors, working for a Boutique Financial Services Firm - **Executive Assistant**: - **Boutique management firm**: - **Flexible working environment** - Join this leading financial services firm where you will be supporting 4 Executive Directors to assist on...
-
Executive Assistant
3 weeks ago
Melbourne, Australia Sharp & Carter Full timeSUPER flexible working | A fun, dynamic and inclusive team! - Highly varied role including projects & events | Work with a team of EA's - Competitive salary and excellent perks | Progressive organisation **About the role**: This is a unique and challenging role that supports two Executives! The purpose of the Executive Assistant is to provide...
-
Executive Assistant
4 weeks ago
Melbourne, Australia Sharp & Carter Full timeSupport the Head of People & Culture and CFO of a thriving organisation! - CBD location | Hybrid working arrangement - Competitive salary & great perks | Diverse & exciting role **About the role**: Supporting the Head of People & Culture and the CFO, the Executive Assistant will be responsible for providing comprehensive administrative support within a fast...
-
Executive Assistant
2 weeks ago
Melbourne, Australia Sharp & Carter Full timeGlobal organisation | Support Snr Executives in the commercial team! - CBD location | Flexible working arrangements - Dynamic & inclusive team culture | Excellent benefits **Executive Assistant to three Executives within the Commercial team. The global company that’s already part of your life!** If you’re an experienced Executive Assistant, this is a...
-
Executive Assistant
3 weeks ago
Melbourne, Australia Sharp & Carter Full timeA fun, dynamic and inclusive team! | SUPER flexible working - Highly varied role including projects & events | Work with a team of EA's - Competitive salary and excellent perk | Progressive organisation **About the role**: This is a unique and challenging role that supports one Senior Executive within a thriving Customer Channels & Experience team. The...
-
Executive Assistant
2 weeks ago
Melbourne, Australia HAYS Full timeExecutive Assistant - 6-month fixed term contract - Not for Profit in Melbourne's South East **Your new company** The organisation operates as one of the six Primary Health Networks in Victoria, Australia. Its primary mission is to enhance primary healthcare services for approximately 1.5 million residents in the south-eastern Melbourne region. Funded...
-
Executive Assistant
3 weeks ago
Melbourne, Australia Sharp & Carter Full timePermanent role - Rewarding salary package - Diverse Executive Assistant position **About the role** *** This is a fantastic opportunity for an experienced and professional Executive Assistant to join a well-established Construction business based in Melbourne’s city fringe. This a diverse role where no two days are the same. **Your...
-
Executive Assistant
4 weeks ago
Melbourne, Australia Harvest Recruitment Full timeThis is a senior administrative position providing professional, helpful and proactive administrative and secretarial services to the Executive Leadership Team. This position will have a primary focus on supporting the Executive Team to achieve the best strategic and operational outcomes for our consumers. **Key Responsibilities and Duties** - Provide a...
-
Executive Assistant
4 weeks ago
Melbourne, Australia Austin Health Full timeLocation: Melbourne | Northern Metropolitan Job type: Full time Organisation: Austin Health **Salary**: Salary not specified Occupation: Administration/Secretarial, Human Resources, Legal, Occupational Health and Safety Reference: 45470 An exciting opportunity has become available for an experienced Executive Assistant to join the Austin Health...
-
Marketing Executive
4 weeks ago
Melbourne, Australia Six Degrees Executive Full timeLocation: - Melbourne- Job Type: - Permanent- Salary: - $85000 - $110000 per annum- Contact: - Hong Silver**About the organisation** Our client is an established national industry association focussed on servicing over 16,000 members nationally and globally through education, training and business advisory. They set the professional standards and best...
-
Executive Assistant
2 weeks ago
Melbourne, Australia Empire Careers Full timeContact Name : Andi Caragounis Contact Phone : 0434 974 801 Location : Melbourne Job Type : Permanent Job Salary : Negotiable **Executive Assistant** - Join a leading global consulting firm - Inclusive culture of learning and coaching and professional development - Melbourne location **THE ROLE** A unique opportunity for an experienced high level...
-
Executive Assistant
2 weeks ago
Melbourne, Australia Environment Protection Authority Full timeAn exciting opportunity for an Executive Assistant - $90,067 to $102,192 salary range - Ongoing, full time - Location Macleod **An Executive Assistant at EPA will**: Provide high quality executive and administrative support to the Chief Environmental Scientist and Deputy Chief Environmental Scientists in Science Division. Using your initiative to prioritise...
-
Executive Assistant
4 weeks ago
Melbourne, Australia Bell People Consultants Full timeGlobal FMCG Organisation - Contract Opportunity - Start ASAP - Inner Melbourne Location **About the Company** Our client is one of the world’s leading global FMCG manufacturers and is well known for their operational excellence, passion for innovation and Australian household name. An opportunity has now arisen for an Executive Assistant on a contract...
-
Executive Assistant
4 weeks ago
Melbourne, Australia Healthcare Professionals Group Full time**About the company** Work within a large global Biotechnology company that boasts a good company culture that is always expanding. **About the opportunity** **Duties** - Provide Executive Assistance - Booking of travel and meeting rooms along with arranging catering - Meet and greet visitors - Managing Companion requests - Internal and external mail...
-
Executive Assistant
8 hours ago
Melbourne, Australia Department of Education Full timeLocation: Melbourne | CBD Job type: Full time Organisation: Department of Education **Salary**: $76,817 - $93,274 Occupation: Administration/Secretarial Reference: VG/DE/PES/20002169A The Executive Assistant is responsible for executive and divisional administrative support functions to support the effective delivery of department objectives in a way...
-
Executive Assistant
3 weeks ago
Melbourne, Australia Charterhouse Full timeExecutive Assistant supporting 2 Executive Directors, working for a Boutique Financial Services Firm - **Executive Assistant**: - **Boutique management firm**: - **Flexible working environment** - Join this leading financial services firm where you will be supporting 2 Executive Directors to assist on varies projects and ensuring their day runs smoothly....
