Executive Assistant

5 months ago

Melbourne, Australia Australian Government - Department of Climate Change, Energy, the Environment and Water Full time

APS 4 - $72,002 - $78,386
- Information and Communications Technology
- Melbourne - VIC
- Join a growing team that is leading the transformation of DCCEEW ICT
- Flexibility to provide work life balance
- Development opportunities and a dynamic environment

**Who we are**

The ICT Operational Services and Infrastructure Branch is responsible for the delivery and support of ICT services across the department, portfolio agencies and to Ministers. Responsibilities include network security and support, the delivery, deployment and support of remote and field ICT and critical incident response.

**The Job**
You will provide comprehensive administrative support to Senior Executives, by undertaking a wide range of duties which may include:

- diary management and coordination including scheduling appointments and organising travel
- providing high quality administrative assistance in collating papers and folders for meetings attended by the Senior Executive that you will assist
- arranging meetings and organising logístical arrangements (room bookings, refreshments and escorting external stakeholders)
- liaising with various stakeholders of all levels including the Minister’s Office and providing assistance with general enquiries
- coordinating and reconciling Senior Executive finances
- assisting the Divisional executive group as required (monitoring telephones to ensure core business hours are covered)
- providing other general administrative support functions as required.

**What we are looking for**

**Knowledge and experience**
The position has frequent contact with a wide range of internal and external clients. It is essential that the Executive Assistant has a strong customer service focus and the willingness and flexibility to respond to, and assist with, issues and work across a wide range of tasks. Experience in managing a Senior Executive office in the public or private sector or providing high level administrative support in a fast-paced environment, is therefore highly desirable.

**Skills and capabilities**
The successful applicants will have:

- well-developed organisational and communication skills with the ability to work across and support multiple work areas
- attention to detail with the ability to respond positively to changes in business requirements
- the ability to establish strong working relationships with stakeholders working across different locations and work as a supportive team member
- the ability to assess information and use good judgement to meet stakeholder needs
- the ability to act professionally and display the behaviours in line with the APS Values and Code of Conduct.

**Desirable qualifications**
Previous experience as an Executive Assistant

**Eligibility and other requirements**

**Citizenship**
**- **To be eligible for employment with the Department of Climate Change, Energy, the Environment and Water you must be an Australian citizen.

**Security Clearance**
- This position requires a Baseline Vetting security clearance. You will be required to obtain and maintain a clearance at this level.

**For additional information, please read the Job Description below.

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