High-Level Executive Support Specialist

4 weeks ago

Melbourne, Victoria, Australia Executive Entourage Full time

Company Overview


Executive Entourage is a premium boutique recruitment agency dedicated to connecting elite professionals with high-end business opportunities.



Job Summary


We are seeking an experienced Senior Executive Assistant to join our client's dynamic team in Melbourne. As the CEO's right-hand support, you will be responsible for managing schedules, coordinating meetings, and overseeing confidential communications with key internal and external stakeholders.



Key Responsibilities:



  • Manage the CEO's calendar and daily priorities, preparing briefing materials and coordinating meetings and travel arrangements.
  • Organise and prepare agendas, facilitate conference calls, take minutes, and handle follow-up actions for meetings.
  • Serve as the first point of contact for high-level interactions with internal and external stakeholders.
  • Draft, proofread, and manage high-quality reports, presentations, and correspondence.
  • Oversee general office management, from maintaining office supplies to ensuring a well-kept workplace.
  • Assist with organising company events, functions, and team gatherings to foster a collaborative company culture.
  • Arrange travel itineraries for the CEO and Senior Management and manage expense claims efficiently.


Requirements:



  • Proven experience as a Senior Executive Assistant, supporting C-suite executives.
  • Exceptional organisational, time management, and multitasking abilities.
  • Strong proficiency in MS Office Suite (Outlook, Power Point, Word, Excel).
  • Outstanding written and verbal communication skills.
  • Ability to work independently, prioritise tasks, and maintain confidentiality.
  • A positive, 'can-do' attitude and a commitment to excellence.


Salary and Benefits:


The estimated salary range for this position is $100,000 - $120,000 + Superannuation for the right candidate. This role offers a unique opportunity to work with a dynamic team and contribute to the growth and success of a leading services company.

  • High-Level Administrative Support Professional

    3 weeks ago

    Melbourne, Victoria, Australia Executive Entourage Full time

    About the RoleWe are seeking a seasoned Senior Executive Assistant to join our client's dynamic team as a key support professional for their Chief Executive Officer (CEO). The ideal candidate will have a strong track record of providing high-level administrative support, managing complex calendars, and overseeing confidential communications with internal and...

  • High-Level Administrative Support Specialist

    3 weeks ago

    Melbourne, Victoria, Australia Flexhive Full time

    Company OverviewFlexhive by Hudson is a leading provider of high-level administrative support services to various Victorian State Government departments. With a strong focus on delivering exceptional results, we are seeking experienced and reliable professionals to join our team.About the RoleWe are looking for skilled High-Level Administrative Support...

  • Executive Support Specialist

    2 weeks ago

    Melbourne, Victoria, Australia Administration & Office Support | Administrative Assistants Full time

    Job Description:We are seeking an organized and detail-oriented Executive Support Specialist to join our dynamic team in the Procurement and Supply Department.The successful candidate will be responsible for managing and maintaining a comprehensive site manual, ensuring that all procurement and supply procedures are documented accurately.In addition, they...

  • High-Level Support Specialist

    3 weeks ago

    Melbourne, Victoria, Australia Flexhive Full time

    Flexhive by Hudson is seeking experienced and reliable Executive Assistants (EAs) to provide high-level support across various Victorian State Government departments. With a strong focus on efficiency and productivity, this role offers an excellent opportunity for motivated professionals who excel in fast-paced environments and thrive under pressure.About...

  • High Level Administrative Coordinator

    4 weeks ago

    Melbourne, Victoria, Australia Level Crossing Removal Project Full time

    About the CompanyThe Level Crossing Removal Project is a dynamic organization dedicated to improving transportation infrastructure and enhancing community safety.We are committed to removing barriers and creating opportunities for individuals from diverse backgrounds.Salary and BenefitsWe offer a competitive salary of $95,102 - $107,905 per annum, plus...

  • High-Level Administrative Support Specialist

    4 weeks ago

    East Melbourne, Victoria, Australia Chandler Macleod Full time

    About the RoleChandler Macleod is seeking a dedicated and experienced High-Level Administrative Support Specialist to join our client for a full-time permanent position with a State Government Organisation based in East Melbourne.Job DescriptionThe successful candidate will provide high-level administrative and executive support to the Office of the...

  • High Level Administrative Support Specialist

    3 weeks ago

    Melbourne, Victoria, Australia KordaMentha Full time

    KordaMentha is a leading advisory and investment firm providing strategic solutions to clients across the Asia-Pacific region. With a diverse team of over 450 specialists, our company thrives on innovation, collaboration, and excellence.The Office Support team at KordaMentha is comprised of experienced professionals dedicated to delivering exceptional...

  • High Level Administrative Support Specialist

    2 weeks ago

    Melbourne, Victoria, Australia Launch Recruitment Full time

    Executive AssistantWe are seeking a highly organized and detail-oriented professional to support top-level executives in our client's office.This is a dynamic, immediately available opportunity for an Executive Assistant to join the team on a 3-month contract with potential for permanency.About the Role:Provide high-level administrative support to senior...

  • High-Level Administrative Support Specialist

    4 weeks ago

    Melbourne, Victoria, Australia KordaMentha Full time

    KordaMentha, a leading advisory and investment firm, is seeking an exceptional Executive Assistant to join its dynamic team. With over 450 specialists across the Asia-Pacific region, our diverse workforce drives innovation and excellence in everything we do.As an integral part of our administrative team, you will provide high-level support to our leadership...

  • High-Level Support Professional

    2 weeks ago

    Melbourne, Victoria, Australia NEXTDC Full time

    Job Title: High-Level Support ProfessionalAbout NEXTDCNEXTDC is a leading provider of data center services in Australia, committed to delivering innovative solutions for businesses.SalaryThe estimated salary range for this position is $80,000 - $120,000 per annum, based on industry standards and the level of experience required.Job DescriptionAs our...

  • High-Level Support Specialist

    3 weeks ago

    Melbourne, Victoria, Australia Wallenius Wilhelmsen Full time

    About UsWallenius Wilhelmsen is a global leader in shipping and logistics, delivering innovative solutions for manufacturers of cars, trucks, heavy equipment, and specialized cargo. Our sophisticated supply chain solutions ensure efficient integration of ocean transportation, inland distribution, terminal handling, processing, and technical services.Our...

  • High-Level Support Professional

    2 weeks ago

    Melbourne, Victoria, Australia Flexhive Full time

    Flexhive by Hudson is a leading provider of executive support services to the Victorian State Government.We are currently seeking an experienced High-Level Support Professional to provide high-level support to senior executives across various government departments.About the RoleThe successful candidate will play a key role in ensuring the smooth operation...

  • High Level Support Professional

    2 weeks ago

    Melbourne, Victoria, Australia Flexhive Full time

    Flexhive by Hudson is a leading provider of administrative support services to the Victorian State Government. We are currently seeking an experienced and reliable High Level Support Professional to join our team.About the RoleWe are looking for a skilled and motivated individual to provide high-level support to senior executives across various government...

  • High Level Administrative Support Specialist

    4 weeks ago

    Melbourne, Victoria, Australia KordaMentha Full time

    KordaMentha is a leading advisory and investment firm that helps clients achieve growth, protection, and recovery of value. With a team of 450 specialists across the Asia-Pacific region, our diversity is a significant strength.The Office Support team at KordaMentha comprises professional individuals with expertise in executive support, office administration,...

  • Executive Assistant

    4 weeks ago

    Melbourne, Victoria, Australia Michael Page Full time

    About Our ClientAs a leading retail brand, our client is passionate about delivering exceptional experiences. With a strong commitment to innovation and collaboration, they offer a competitive salary and additional leave benefits.Job DescriptionWe are seeking an experienced Executive Assistant to provide high-level support to our Managing Director. The...

  • High-Level Administrative Specialist

    3 weeks ago

    Melbourne, Victoria, Australia State Government Of Victoria, Australia Full time

    The State Government of Victoria, Australia is seeking a highly skilled and experienced High-Level Administrative Specialist to join our team. This is an exciting opportunity to work in a dynamic and fast-paced environment, providing comprehensive project support, executive assistance, and administrative services to the Director of Strategic Communications...

  • High-Level Support Officer

    4 weeks ago

    Melbourne, Victoria, Australia Bayside Group Full time

    About the RoleWe are seeking an exceptional High-Level Support Officer to join our team at Bayside Group. As a key member of our Executive Director's office, you will play a critical role in providing administrative support and ensuring the smooth operation of our daily activities.Key ResponsibilitiesCoordinate administrative functions and provide high-level...

  • High-Level Support Associate

    1 month ago

    Melbourne, Victoria, Australia Hudson Full time

    Flexhive by Hudson is a leading provider of executive support services, partnering with reputable government organisations to deliver exceptional results.As a High-Level Support Associate, you will play a critical role in supporting senior leadership across various Victorian State Government departments. This is an exciting opportunity for motivated...

  • High-Level Support Professional

    4 weeks ago

    Melbourne, Victoria, Australia KordaMentha Full time

    About KordaMenthaKordaMentha is an advisory and investment firm that empowers clients to achieve growth, protection, and recovery of value.We boast a diverse team of 450 specialists across the Asia-Pacific region, leveraging our collective strength to drive success.Job OverviewThis role offers a unique opportunity to work closely with our leadership team,...

  • High Level Administrative Professional Wanted for Senior Executive Support

    3 weeks ago

    Melbourne, Victoria, Australia Launch Recruitment Full time

    About the RoleWe are seeking a highly skilled and experienced High Level Administrative Professional to provide exceptional support to our senior executives.Job DescriptionThis is an exciting opportunity to join our team as an Executive Assistant, providing high-level administrative support to our senior executives. The successful candidate will play a...