Conference, Events and Administration Manager

3 weeks ago

Melbourne, Australia Healthcare Australia Full time
Job Description

The Conference, Events, and Administration Manager is responsible for planning and executing a range of events, including conferences, in-person events, online webinars, and photo shoots, ensuring all are professionally organized and align with HCA’s brand values. This role will also support the marketing team with administrative duties, such as invoice reconciliation, vendor management, booking arrangements, and helping to organise internal communications plans. This position is ideal for a self-starter with exceptional organisational skills and experience managing event logistics from start to finish.

Responsibilities Include:

The role involves planning and executing a range of events, from large conferences and webinars to smaller in-person gatherings, while managing logistics such as venue selection, vendor coordination, and catering. You will work closely with the Content Manager and Head of Brand and Content to develop event-related materials and ensure consistency across channels. Additionally, you will contribute to brainstorming sessions and assist with ad hoc marketing activities, including content production and brand promotion initiatives along with:

  • Maintain project timelines to ensure smooth planning and execution of events, webinars, and virtual engagements.
  • Support the broader marketing team with ad hoc tasks, such as coordinating content production, assisting with photo and video shoots, and contributing to brand promotion.
  • Collaborate with the Content Manager and Head of Brand and Content to develop consistent, event-related materials across channels.
  • Handle administrative tasks, including budget tracking, invoice reconciliation, bookings, and vendor management.
  • Support marketing data organization, performance reporting, and alignment of event objectives with overall marketing strategies.

Qualifications

  • Bachelor’s degree in Event Management, Marketing, Business, or a related field.
  • 2+ years of experience in event planning and management, preferably within a marketing or corporate environment.
  • Proven ability to coordinate both in-person and virtual events, from conception through execution.
  • Strong project management skills with the ability to juggle multiple tasks and meet tight deadlines.
  • Excellent communication skills, with experience working cross-functionally in a fast-paced environment.
  • Proficiency in Microsoft Office Suite and familiarity with event planning software or webinar platforms (e.g., Microsoft Teams,).
  • Highly organized with a keen attention to detail and the ability to manage budgets and timelines effectively.
  • Experience in administration and vendor management, with the ability to handle invoicing, booking, and reconciliation tasks.


Additional Information

About HCA:

Healthcare Australia (HCA) is Australia's largest specialist healthcare recruitment and staffing provider. We are a large and diverse healthcare business with a strong presence in the staffing of nursing, community, allied and Crisis Response Management sectors in all States of Australia. 

Our Benefits:

  • People-Centric Culture: Experience a workplace where people are at the heart of everything we do, guided by our core values.
  • High-Quality Product: Work with a top-notch product, ensuring your efforts are backed by excellence
  • Supportive Team: Thrive in a close-knit, friendly, and supportive team environment
  • Continuous Development: Benefit from ongoing training and support with access to an education allowance to nurture your skills and career
  • Hybrid Work: Enjoy flexible hybrid working conditions that empower work-life balance
  • Generous Leave: Access extra leave (conditions apply) to recharge and rejuvenate and a day off for your birthday

Our Culture:    
  
We are a team working together, we never forget that we’re people-focused. We respect human relationships and aim to make a big difference in people’s lives across the country.  We embrace a culture of inclusivity and we align our actions with Our Values:  
  
We are accountable   |   We care |   We are team players   |   We are leaders | We understand your needs
  
Working for HCA will put you in a strategic position, with opportunities for career growth and development along with financial and non-financial benefits. Healthcare Australia will continue to grow at exponential levels over the next few years and offers significant career advancement opportunities for the successful applicant.
This is an opportunity to make your mark within a friendly, supportive, and growing organisation. Please apply with your current CV and cover Letter. 

Applications close 13 December
   
At HCA we are committed to embracing diversity and committed to providing a safe working environment.
  
To learn more about HCA:
www.healthcareaustralia.com.au
  
Only short listed candidates will be contacted

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