Administration Coordinator
6 months ago
Description Summary
The Administration Coordinator plays a key role in fulfilling the administrative requirements of the Contract. Responsibilities include coordinating Contract reporting obligations, updating of associated Schedules and Clauses, coordinating response to Non-Compliance notices and general contract queries, tracking of KPI performance, oversight of supplier and sub-contractor contracts (including setting up new contracts where necessary) and associated Schedule of Rates, and management of Contract data quality and record keeping requirements.
About the Role
This opportunity will suit a highly motivated and outcome driven individual who has a passion for delivering positive client outcomes, and a knack for effective stakeholder engagement.The Administration Coordinator plays a key role in fulfilling the administrative requirements of the Contract.
Responsibilities include coordinating Contract reporting obligations, updating of associated Schedules and Clauses, coordinating response to Non-Compliance notices and general contract queries, tracking of KPI performance, oversight of supplier and sub-contractor contracts (including setting up new contracts where necessary) and associated Schedule of Rates, and management of Contract data quality and record keeping requirements.
Key Selling Points Secure, long-standing and progressive business Permanent, full-time position in a flexible workplace with WFH available Employee rewards program and employee discounts across hundreds of businesses such as Woolsworth, Air BNB, The Iconic, JB HI-FI, Dan Murphys, Bupa Health Care, Specsavers and many more Parental, Cultural, Community Service, Study, Corporate Volunteering and purchased leave available Free well-being support available 24 hours a day, 7 days a week with our qualified assistance program to help manage all of life’s complexities
for you and your immediate family Free professional, Financial and Legal Support Inclusive and safety-first culture Key Responsibilities Coordinating reporting obligations, monthly, quarterly, annual reports plus dealing with ad hoc reporting requests as required by Contract Management Maintaining Schedules requiring updates in the main Works Contract, including liaising with external works suppliers and sub-contractors to update information as required. Coordinating responses to Non-Compliance notices or requests for information relating to the Contract Tracking KPI performance and reporting to management of associated trends and forecasts. Coordination and upkeep of the Contract Fleet management list and managing all fleet requests and requirements. Reviewing and drafting contracts and agreements and negotiating contract terms with vendors and clients’ departures. Ensuring compliance with company policies and legal requirements Managing contract renewals and terminations and ensuring contract closeout and completion. Maintaining accurate records and databases of contracts, PSO, Works Agreements, Consultancy Agreements, PSO, Master Services Agreement, Plant Hire Agreements, Master Supply Agreements Coordinating with other departments (e.g., legal, finance, procurement) as needed Ensuring contract deliverables are met and milestones are achieved. Identifying and mitigating contract risks Providing contract status updates and reports to stakeholders Supporting the delivery of Office Management systems and processes as required. Supporting HSEQ function with the oversight of sub-contractor licencing and VOC records. Experience Required Excellent organisational skills with proven ability in managing timeframes and dealing with multiple stakeholders at all levels of the organisation. Setting up and ongoing managing of works and supplier contracts. Strong time-management and people skills, high degree of flexibility, and excellent multitasking ability. Process and detail-oriented outputs. High level of professionalism in day-to-day operations Is a strong team player; has worked collaboratively with others. Demonstrates a service-excellence approach with a strong customer service focus Is resilient under pressure. Experience in managing, reporting and improving KPIs.
-
Administration Coordinator
6 months ago
Bendigo, Australia Service Stream Full timePrimary Location Bendigo - Maintenance Services Job Description Summary The Administration Coordinator plays a key role in fulfilling the administrative requirements of the Contract. Responsibilities include coordinating Contract reporting obligations, updating of associated Schedules and Clauses, coordinating response to Non-Compliance notices and...
-
Administration Coordinator
7 months ago
Bendigo, Australia Ortech Industries Full timeBendigo Factory **Ortech Industries is an Australian owned company established in 1985, which manufactures Durra Panel, Durra Steel Sections and Durra Panelised Building Systems at its production facility located in Bendigo Victoria. Our vision is to be the leading manufacturer of the world’s most sustainable building material and to see it used...
-
Procurement and Administration Coordinator
6 months ago
Bendigo, Australia HAYS Full timeProcurement and Administration Coordinator wanted for leading Bendigo Manufacturer! **Our client is a leading player in the manufacturing industry, specialising in building materials and is looking for their next Procurement and Admin superstar! Our clients' commitment to quality, innovation, and sustainability sets them apart and opens them to expanding...
-
Administrative Support Coordinator
4 weeks ago
Bendigo, Victoria, Australia Workforce Extensions Full timeWorkforce Extensions is seeking an experienced Administrative Support Coordinator to join our team in Bendigo. The ideal candidate will have a strong background in administration and be able to manage payroll and general office duties.The role involves working 3 days a week, Monday to Friday, with the possibility of additional hours during peak periods. Your...
-
Administrative Coordinator
4 weeks ago
Bendigo, Victoria, Australia Bendigo and Adelaide Bank Full timeAbout the RoleWe are seeking a highly skilled Administrative Coordinator to join our team in Documentation Services. This is a full-time, 12-month fixed-term role based at our Head Office locations.Job DescriptionAs our Administrative Coordinator, you will be responsible for supporting the preparation of legal security documentation, including contracts and...
-
Reception / Administration
2 months ago
Bendigo, Australia Schools (Government) Full timeLocation: North West Region | Bendigo Job type: Part time / From 28/01/2025 - 19/12/2025 Organisation: Schools (Government) **Salary**: Salary not specified Occupation: Administration/Secretarial Reference: 1449012 **Selection Criteria**: **SC1** Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including...
-
Administrative Assistant
7 months ago
Bendigo, Australia Regional Home Builders Pty Ltd Full time**Regional Home Builders are a fast-growing Company that has an opportunity for a permanent part-time office administration person to come on board.** We are focused on quality and communication with our clients, and we are passionate about providing high quality service in all areas of our business. We are looking for a new team member to join us for 3-4...
-
Office & Despatch Administrator
6 months ago
Bendigo, Australia Adbri Masonry Full time**The Role** The Office & Despatch Administrator is responsible for coordinating office activities & operations to secure efficiency & compliance with company policies. This role is required on a part time basis (28.5 hours per week) to support the **Bendigo** site with various administration tasks. Including but not limited to, purchasing, data entry,...
-
Service Administrator
7 months ago
Bendigo, Australia ESE Consulting Full timeFull-time Monday - Friday role based in Bendigo. - Generous salary on offer negotiable on experience! Our client, a locally owned and operated business, with over 30 years of experience in the refrigeration and air conditioning industry is seeking a dynamic and organised individual to join their team as an Administrator. As an integral part of the company,...
-
Contract Administrator Position
4 weeks ago
Bendigo, Victoria, Australia Service Stream Full timeAt Service Stream, we are seeking an experienced Contract Administrator to join our team. This role is perfect for a highly motivated and organized individual who can manage multiple tasks and responsibilities effectively.About the RoleThe Contract Administrator will play a key role in fulfilling the administrative requirements of our contracts. Key...
-
Administration Officer
7 months ago
Bendigo, Australia St John of God Health Care Full timeYour role at St John of God As Administration Officer, you will provide high quality administrative and clerical support to the service, including providing a welcoming environment for clients, their families and their carers who attend the service and supporting service caregivers with administrative and clerical tasks. The Position - Provide...
-
Administrative Assistant
8 months ago
Bendigo, Australia ESE Consulting Full timePart-time role | Bendigo location. - On-the-job training provided with room for career growth! - **Part-time role | Bendigo location.**: - **On-the-job training provided with room for career growth!**: **THE COMPANY** Our client, with its subsidiaries and affiliates, is a leading national service provider to develop and operate Australia's essential...
-
Business Services Coordinator
7 months ago
Bendigo, Australia Labour Hire Authority Full timeThe Victorian Government established Labour Hire Licensing Authority (LHA) to introduce a licensing system to regulate the provision of labour hire services across Victoria. LHA undertakes a range of licensing, compliance and enforcement activities, maintains public registers and conducts research and education in accordance with the Labour Hire Licensing...
-
Contract Administrator
4 weeks ago
Bendigo, Victoria, Australia Service Stream Full timeJob Description:">The Contract Administrator will play a vital role in ensuring the smooth operation of our contracts.">About the Role:">This is an excellent opportunity for a highly motivated and organized individual to join our team as a Contract Administrator.">Main Responsibilities:">">Coordinate reporting obligations, including monthly, quarterly, and...
-
Support Coordinator
6 months ago
Bendigo, Australia Bendigo Health Full timeLocation: North West Region | Bendigo Job type: Not provided Organisation: Bendigo Health **Salary**: Salary not specified Occupation: Administration/Secretarial, IT and Telecommunications, Medical and Nursing, Projects, Medical Reference: 15523 **Work in an environment that offers**: - An opportunity to work with a leading regional health service -...
-
Part Time Umpire Administrator Opportunity
4 weeks ago
Bendigo, Victoria, Australia Bendigo Umpires Association Full timeJob OverviewBendigo Umpires Association seeks a highly skilled and organized individual to fill the role of Part Time Umpire Administrator. The ideal candidate will be responsible for the day-to-day operations of the organization, ensuring seamless management and coordination.Key Responsibilities:• Oversee and coordinate daily activities, including...
-
Office Administrator
7 months ago
Bendigo, Australia Benetas Full time**Officer Administrator (Rostering and Scheduling)** - Leading not-for-Profit, Valued based organisation - Permanent, flexible part time up to full time position in Gisborne Office - Salary Packaging benefits **What YOU do matters!** - Benetas has an exciting opportunity for an Office Administrator role, internally referred to as a Workforce Coordinator...
-
Administration Officer
7 months ago
Bendigo, Australia Bendigo Health Full timeLocation: North West Region | Bendigo Job type: Not provided Organisation: Bendigo Health **Salary**: Salary not specified Occupation: Administration/Secretarial, Finance, Human Resources, IT and Telecommunications Reference: 15559 **The Position** **Position Title**: Administration Officer **Classification**: HS1 **Salary per hour (exc....
-
Disability Justice Coordinator
4 months ago
Bendigo, Australia Department of Families, Fairness and Housing Full timeTHE ROLE The Disability Justice Coordinator supports people who have a disability and are involved in the criminal justice system. They assess and coordinate forensic disability supports for a forensic disability client based on their needs, risks and goals and advocate for any other support they require through other universal service systems. The...
-
Lifestyle Coordinator
1 month ago
Bendigo, Australia Benetas Full timeBendigo & Goldfields Regions, VIC, Australia, 3550 - Administration / Customer Service - Residential Services - Permanent - Closing on: Jan 6 2025 **Lifestyle Coordinator** - Use your creativity on enriching programs and engagement activities - Based at our residential home at Kangaroo Flat - Permanent full-time role working 9am - 5pm Monday to...